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Fünf Schritte zu besserem BIM (Episode 01)
- 1. Episode 1: Fünf Schritte zu besserem BIM Management https://www.plannerly.com www.smartbim.de
- 2. Agenda: 1. BIM Abwicklungspläne (BAP) 2. BIM Umfang vereinbaren 3. Planung der Planung 4. BIM Aufgaben zusammen verwalten 5. BIM Konformität prüfen
- 3. 1.BIM Abwicklungspläne (BAP) 2. BIM Umfang vereinbaren 3. Planung der Planung 4. BIM Aufgaben zusammen verwalten 5. BIM Konformität prüfen
- 4. Warum ein BAP?1 Erklärung der Bauherrn Versprochene BIM Planung Dokumentation Was gebaut wurde Was der Bauherr wirklich gebraucht hätte
- 5. Warum sind manche BIM Abwicklungspläne (BAPs) nicht erfolgreich?
- 6. Was sind die Schwierigkeiten? Niemand liest/ befolgt den BAP Erstellung und Pflege dauert zu lange Verständnis und Vereinbaren des BAP 1
- 7. Wo endet der BAP? BAP
- 8. Tipps für erfolgreiche BIM Abwicklungpläne
- 9. Erstellung des BAP im Team www.plannerly.com 1 Zusammenarbeit Team zur Zusammenarbeit einladen
- 10. Ansprechender Inhalt1 Bilder + Videos + 3D Modelle Flowcharts + iFrames
- 11. Dokumente archivieren Teamübergreifende Vereinbarung1 Teilen + Publizieren von Inhalten im Team Kommentierungen
- 12. BAP Tipps Zusammenfassung: Kollaboration (online) Kommentieren Freigabe Workflow Archivieren
- 13. 2.Umfang vereinbaren 3. Planung der Planung 4. BIM Aufgaben zusammen verwalten 5. BIM Konformität prüfen 1. BIM Abwicklungspläne (BAP)
- 14. Warum den Umfang definieren?2 BauherrIngenieur BaufirmaSubunternehmer Architekt
- 15. Warum ist es schwer einen Umfang zu vereinbaren?
- 16. Was sind die Schwierigkeiten?2 Fehlende Definitionen Unklare Verantwortlichkeit Komplexe Standards/ Diagramme
- 17. Tipps um gemeinsam den Umfang zu definieren
- 18. Grundlegende Fragen stellen Was wird gebraucht? Wie machen wir das? Wann brauchen wir es? Wo? Warum BIM? Wer macht es? 2
- 19. Das WARUM BIM Anwendungen Kollisionsprüfung Übergabe BetriebAusschreibung Rohbau
- 20. Das WAS Was wird wirklich gebraucht? Ausschreibung Rohbau Kollisionsprüfung Übergabe Betrieb Streifenfundamente Träger/ Stützen Treppen Luftkanal
- 21. Das WIE Wie wird das Ziel erreicht? Ausschreibung Rohbau Kollisionsprüfung Übergabe Betrieb Streifenfundamente Träger/ Stützen Treppen Lüftung Sanitär Entwässerung
- 22. Das WIE Definieren von Geometrie, Information und Dokumentation Ausschreibung Rohbau Kollisionsprüfung Übergabe Betrieb Streifenfunda Träger/ Stütz Treppen Lüftung Sanitär Ent
- 23. WER? Wer ist verantwortlich? Ausschreibung Rohbau Kollisionsprüfung Übergabe Betrieb Streifenfundamente Träger/ Stützen Treppen Lüftung Sanitär Entwässerung Übergabe definieren
- 24. Überblick: Ziele: Nutzung Daten Was und wer? Klare Schnittstellen Definieren Informationen
- 25. 1. BIM Abwicklungspläne (BAP) 2. Umfang vereinbaren 3.Planung der Planung 4. BIM Aufgaben zusammen verwalten 5. BIM Konformität prüfen
- 26. Warum Planung planen?3 ❌ Falsche Priorität Korrekte Priorität
- 27. Warum ist die Planung der Abfolge schwer?
- 28. Was sind die Probleme?3 BIM und Lean sind für einige neu Parallele Planung > Änderung! Isolierte Teams
- 30. System Prioritäten3 SCHWERKRAFT SYSTEME (SANITÄR) LÜFTUNGS SYSTEME DRUCK SYSTEME ELEC / LV ABZWEIG AUSLÄSSE/ LEUCHTEN TIEFBAU ARCHITEKTUR & TRAGWERK
- 31. Ablaufplanung3 Möglichst visuell Angabe der benötigen Qualität Zuweisen an Teammitglieder
- 32. Zur richtigen Zeit starten3 MEILENSTEINE MODELELEMENTE Optimaler Startzeitpunkt Disziplinen
- 33. Zusammenfassung Ablaufplanung: Teamwork fördern Zur richtigen Zeit starten Änderungen reduzieren
- 34. 4. BIM Aufgaben zusammen verwalten 1. BIM Abwicklungspläne (BAP) 2. Umfang vereinbaren 3. Planung der Planung 5. BIM Konformität prüfen
- 35. Warum ist es schwer den Planungsablauf zu steuern?
- 36. Was sind die Probleme?4 Jedes Team hat eigene ToDos Es hängt an einer Person Fragwürdige Rückmeldungen
- 38. Aufgaben zentral an einem Ort4 Kanban Board benutzen
- 39. Zusammenfassung Aktualisierung Status: Kanban Board ALLE auf dem Laufenden halten Eine TODO Liste
- 40. 5.BIM Konformität prüfen 1. BIM Abwicklungspläne (BAP) 2. Umfang vereinbaren 3. Planung der Planung 4. BIM Aufgaben zusammen verwalten
- 41. Warum konform mit BAP?
- 42. Warum ist die Prüfung der Qualität schwierig?
- 43. 5 Was sind die Probleme? Diverse Softwaretools Vorgaben unklar Verantwortlichkeiten
- 45. Klare Anforderungen5 Anforderungen für jedes Element/ System Checkliste für Elemente Team, Teammitglied, Datum, Status, Meilenstein Referenzdokumente
- 46. Teilen & Freigabe Workflow5 Erst prüfen, dann freigeben
- 47. Tipps BIM Konformität: QA mit Checkliste Freigabeworkflow ALLE Modelle prüfen Anforderungen zusammenführen
- 48. Rückblick: - den Anforderungen zustimmt - Schlanke Definition was wirklich benötigt wird - Terminplanung/ Ablaufplanung - Aufgaben aktuell halten - Modellprüfung VOR FREIGABE! BIM Management wird einfacher wenn das Team:
- 49. Episode 2: Einführung in BIM Abwicklungspläne (BAP) https://www.plannerly.com www.smartbim.de
- 50. Bei Fragen zu BIM + CAD: Christian Dorst christian@smartbim.de www.smartbim.de https://www.plannerly.com www.smartbim.de
Hinweis der Redaktion
- Today we will share the “Five Steps To Better BIM Management”!
- Our Agenda will be: Creating a BIM Execution Plan Agreeing on a clear BIM scope Sequencing tasks with your team Managing BIM tasks together Verify against your BIM requirements
- Let’s start with understanding the BIM Execution Plan - or “BEP” for short
- Why should we create a BEP? Well, unfortunately (as many of you know!) this is how projects usually work :) They consist of multiple teams - usually with different views of what project success looks like How the customer explained it, how the BIM consultant described it, how the project was documented, what was installed and finally what the customer actually wanted was just a tire swing :) BIM Execution Plans (BEPs) are needed to help teams find a common agreement between multiple teams So that everyone can follow the same standards and processes required to get to the right outcome
- But if these BEPs are so important - why are some BIM Execution Plans unsuccessful?!?
- Good question…. What we have found out from some of the companies using BIM is that their current BIM execution process takes too long to create and manage. 1. The BEP is usually a static document, usually created by one person and mostly copied + pasted from previous projects :( 2. No one reads the BEP: usually it’s just one large text document (it can be a hundred-plus pages!) that also references other external standards and processes that are unclear and not aligned for the project needs 3. Cross-company agreement (from all stakeholders) is extremely challenging: Processes and standards naturally evolve throughout the project (and that’s ok) Multiple teams need quick access to reference or update The cycle of gathering comments, updating and re-sending the whole document seems never ending All of this whilst the contract needs to be nailed down/fixed!!!
- We also hear that some are created as a PDF, are not read, get filed away - YES, in the bottom draw gathering dust! Only reviewed if there is a problem that needs to be addressed! QUESTION: When does the BEP get used? ANSWER: Only usually when the shit hits the fan How do we make sure that it doesn’t end up in that drawer gathering dust?
- Let’s talk about some tips to creating a successful BIM Execution Plan!
- We see lots of success when teams build their BEPs together - using a collaborative approach - make sure that you add all team members early so that their opinion is included A central location for all of your team to access an online/web-based BEP Instead of it being one person! Make sure to use built-in templates to standardize processes
- We also see increased engagement when you have good content Not just having a plain text document that gets PDF’d and completely ignored Using video improves Information within sections are easy to search and navigate Visually rich information using Videos / Images / iFrames / Flow Charts People just don’t want to read it if it’s too long, so adding videos and pictures make a huge difference.
- Always up to date and accessed online Built-in commenting and approval workflow Progress approval by bite-sized Section Collaboration and updates can continue throughout the project Print and archive the contract document at each important contractual stage Having all teams agree on something - it’s not easy. So have a place for contributors to comment on the various aspects of the proposed plan. What’s great is that it keeps all the information together in one place, rather than one person emailing their suggestions to another person. Here everyone can see the comments. This all helps build collaborative working. Yeah, it’s a never ending cycle when you’re trying to agree on an entire document, it could be 100 pages long, so splitting it up into bite sized sections – the commenting, the workflow, sharing them and publishing them, being able to comment on each in every single section allows you to break it up into smaller, more manageable sections. Right, we can publish, filling out each section as we go.
- Quick recap… So quickly recapping on number one, which was “BIM execution planning and helping that to be a part of your BIM management workflow”, most of the success we see is when it’s online and collaborative. Also, people really enjoy being able to comment & contribute to the structure of the BIM execution plan. They really feel a part of it, which has a great effect on the quality of their work and the effort they put in. And again, having the approval process in bite sized form - being able to approve certain parts without approving everything - allows you to move forward on what has been agreed which saves time and money.
- Ok, we’ve covered the importance of a BEP but shouldn’t the scope document also be part of a BEP? Yes - absolutely let’s take a look at how we can agree on a clear BIM scope that you can include in your BEP...
- So why do we need to agree on a BIM scope? We know that most project stakeholders usually have different BIM goals Be they the architect, the engineers or trade manager, everyone has their own idea on what their BIM would include.
- But why is agreement between these stakeholders so difficult? Yeah, for everyone to agree, it’s a challenge.
- We hear from project teams that these are some of the challenges that they face: Unfortunately many teams end up contracting to an incorrect, overly detailed, or overly generalized BIM scope spreadsheet - these can be disastrous for the teams and for the project Unclear scope spreadsheets cause models that are missing Scope, models with duplicate or overlapping scope and a huge waste of time Unfortunately these scopes are generally mandated and not AGREED Usually built by one person and mandated to other teams Only viewed as a PDF or spreadsheet with a set of confusing numbers and usually inaccessible by others Using a spreadsheet to define the Who, What, When and Where becomes too complex and confusing for most
- So let’s talk about some tips about how to create a scope that teams can actually agree to
- The key to unlocking most challenges is being able to ask the right questions Here are some of those questions
- What are the most important BIM Uses for the project? Why are teams creating 3D modeling in the first place? What’s the PURPOSE for BIM?
- What scope needs to be managed on the project? What’s the list of “elements” that will need to be estimated, coordinated, handed over?
- For each BIM Use teams must to define how much BIM is actually required How much BIM matters for each customer of the model at each stage of the project?
- Define the required Geometry, Documentation and Information requirements
- Some of the most important parts are understanding when critical handovers of responsibility occur - like here for the Stairs from the Architect to the Structural team Knowing who is responsible and when(!) is critical for project success
- Quick recap… Always start with a purpose. Why are we creating a model in the first place? What scope is required, how much is actually needed, when is the scope needed and who is responsible. We see a lot of teams responding well to a visual grid, not just the information, or the accuracy, or the geometry. It’s a combination of all of those so we define what is required by whom, and then be able to assign them. That helps us see the handover from one team to another - and very importantly, as we just mentioned - we are making it a lean workflow So everyone understands what the requirements are, and is be able to deliver
- Once we have that clear scope how would we go about sequencing those tasks?
- It’s all about making sure tasks get completed at the right time in the right way. If we get them in the wrong order, even if we were to avoid a clash, it still could lose us money. On the left hand side, the pipes don’t run through the cable tray but it will cost more in materials and time (more bends and welds). But if we get the sequence right, we get the plumbing (VIRTUALLY) installed before the cable tray and avoid losing time and money. How do we prioritize tasks to minimize the impact on cost? Sequencing the less expensive element to route around the other last will reduce the cost.
- Why is sequencing BIM tasks, such a challenge?
- Some teams report these challenges: Since we can’t all be in the same office we can end up with out-of-sequence work, which leads to rework It’s difficult to influence other people’s work Results in out of sequence work that leads to rework - due to having to move something because it didn’t work out Using Lean design management concepts are starting to become more common but for most this is a completely new concept
- So let’s talk about some tips how to sequence the tasks in a more optimal order
- A big picture idea is to set a priority for the modeling Setting the foundation - the more important or less flexible items take priority Then going through to the more flexible or less costly to route around the others The first key, and it’s a big picture idea that if we can have a system priority structure setting the foundation, the more important or the less flexible items first, then going on to the more flexible or less costly things to work on, that would be really beneficial.
- And also, implementing a lean design management workflow and pull planning and phase planning so we can really sequence the tasks effectively. This can help to ensure that everyone is contributing to the plan and agreeing to the most optimum sequence
- We can start to capture those critical dependencies and assign tasks digitally to team members so that the assignments carry forward for when they are not in the office
- The result is that we can have a plan to start each team at the right time (even if that means in vastly different project stages/phases) so that we avoid unnecessary waste and rework This means we are not wasting people’s time They are adding to the model at the right time & in the right place We are reducing the amount of rework on the project This directly impacts the project cost
- Quick recap… we are enhancing team-work, collaboration is very key, all of us need to agree on the system priority structure, everyone involved needs to be present for the pull planning and ultimately this reduces all the amount work, it makes managing and completing schedules lean and straightforward.
- So let’s look at how we actually manage the tasks...
- Why is updating project progress such a challenge for teams?
- Everyone tends to create and manage their own todo list in their own isolated environment It’s usually up to one person to gather everyone’s updates Even when you do receive that information - can you trust it?
- Let’s look at some tips for simple and seamless progress updates that teams can trust
- We’ve seen the best results when teams use simple Kanban Boards! It’s a column based chart that you can drag and drop cards to quickly understand their status You can have lots of different columns to represent those What is prioritized? What is ready for review?
- Quick recap… One to do list can help all the team members collaborate in sequence and effectively communicate when tasks and content will be completed. Kanban boards help visualise this process and keep everything all in one place.
- It’s then imperative to ensure that teams are meeting those requirements - so let’s take a look at how teams can verify that these objective have been met
- Why? Well if there is one bad apple/model then it can cause a significant impact on ALL of the other models Cause a lot of problems for everyone else in terms of clashes, missed content and can really affect the whole status of the project and We want to keep it all on track so it’s really important to make sure you have compliance If you have missed content - trying to coordinate around it is virtually impossible :) Think about the impact of missing content on the quantities for an estimate!!
- Why is this a challenge? Why is verifying against those requirements sometimes a big challenge?
- A lot of the time - unfortunately - the original requirements are unclear - is it a 6 or is it a 9? Disconnected tools make it difficult to bring that data together to connect the requirements to the deliverables Also understanding contracts and how risk is usually allocated in our design and construction industry really does not help! It’s a big challenge when someone is not on the hook for something that is part of their requirements from a BIM perspective
- So let’s talk about a few tips on BIM compliance...
- The first important task is to prepare and consolidate your requirements So one of those things might be to organise your requirements whether they’re by team, team member, status milestones, whatever that may be, you just want to grab all that information Organize by team, team member, date, status and milestone Organize your scope list Consolidate your reference materials as attachments Gather your notes from pull planning sessions and kickoff meetings Listing all information requirements per stage Having all of these requirements in one place - specifically ties to an element really helps you begin that verification process
- The most important part of this whole workflow is getting to a deliverable that meets requirements and can be released Only models that meet the original requirements can be published for the intended BIM Use Never publish a model that has not been verified!
- Quick recap… lets consolidate all the requirements in one place; let’s make sure that we review every single model before it’s released for anybody else; let’s make sure we can go through that QA list and make sure it’s consolidated Then we can make it a lot easier to review before we share and publish that model.
- In conclusion… So in conclusion, to improve BIM management, we must: Make sure all teams are in agreement on the plan Create a lean scope - A very lean scope can really help you accomplish your BIM execution plan. sequencing and scheduling so that you’re actually making sure that the sequence is lean and efficient and we’re not creating more rework when we add things too early to the model. Also, as a team, managing the tracking-and-controlling, making sure that nothing is missed, so trying to consolidate tools and systems so that we can adhere to those requirements as we manage the process And then, verifying that the model is ready for its BIM use, whether it’s for a cost estimation, co-ordination, or whatever. making sure that you really are confident in that model
- Your tasks: watch the “Basics” videos and let us know when you would like to schedule your SmartLeanBIM® Masterclass!
- In conclusion… So in conclusion, to improve BIM management, we must: Make sure all teams are in agreement on the plan Create a lean scope - A very lean scope can really help you accomplish your BIM execution plan. sequencing and scheduling so that you’re actually making sure that the sequence is lean and efficient and we’re not creating more rework when we add things too early to the model. Also, as a team, managing the tracking-and-controlling, making sure that nothing is missed, so trying to consolidate tools and systems so that we can adhere to those requirements as we manage the process And then, verifying that the model is ready for its BIM use, whether it’s for a cost estimation, co-ordination, or whatever. making sure that you really are confident in that model