Invoice dispatch with the Invoice Delivery Service - Cost reduction through automated but secure invoice dispatch.

1. Invoice Provisioning
with the Invoice Delivery Service
Peter Fels | SEEBURGER AG

2. © SEEBURGER AG 2019 2
Paper invoices are time-consuming and expensive
Create Print
Put in
Envelope
Add Stamp Sent
Outgoing invoice process today
Outgoing Invoice Process with SEEBURGER
€SEEBURGER Invoice Delivery ServiceCreate
Public Authorities
Safety and security
Expense Control
EDI-Integration
GDPR
Transparency

3. © SEEBURGER AG 2019 3
Invoice Delivery Service
Your outgoing invoice data will be accepted by the SEEBURGER Cloud in the corresponding invoice format.
The data is then automatically sent in ZUGFeRD or PDF format via email with an MFT download link or as an
attachment to your customers. As soon as your customers have registered at the SEEBURGER Cloud, they can
view the invoices in the invoice receipt.

4. © SEEBURGER AG 2019 4
The three shipping methods of the Invoice Delivery Service
€
Email
with attachment
Email with attachment
(ZUGFeRD PDF/A3 file)
Email
with download link
Email with download link
(ZUGFeRD PDF/A3 file)
(encrypted transmission)
Delivery Portal Access
for registered
receivers

5. © SEEBURGER AG 2019 5
SEEBURGER Invoice Delivery Service
Entry Portal Export
€ Invoice Delivery Service
Email
Pro-
visioning
Entry
Channel
SFTP server
Outgoinginvoiceledger
Preparation Optional:
Storage in customer archive
or SEEBURGER Online Archive
Version 1.0
Version 2.0
Extended
SFTP/AS2
SEE XML
invoice
RequiredFormatvalidation
SEEBURGER
Standard formats Conversiontorequiredformat
ComplianceCheck
PDF A3
container
Email with attachment
Email with download link
Portal access for
registered consignees

6. © SEEBURGER AG 2019 6
SEEBURGER Invoice Delivery Service
Entry Portal Export
€ Invoice Delivery Service
Email
Pro-
visioning
Entry
Channel
SFTP server
Conversion of
Customer
Format
Outgoinginvoiceledger
Preparation Optional:
Storage in customer archive
or SEEBURGER Online Archive
Version 1.0
Version 2.0
Extended
RequiredFormatvalidation
Conversiontorequiredformat
ComplianceCheck
PDF A3
container
Email with attachment
Email with download link
Portal access for
registered consignees
SFTP/AS2
SEE XML
Customer specific
Formats

7. © SEEBURGER AG 2019 7
Connection options Delivery Service
Standard connection
Individual connection
SFTP
Standard
AS2
Standard
BIS link BIS Express BIS
on Premises
Managed
service
Customers
EDI system

8. © SEEBURGER AG 2019 8
SEEBURGER Standard Data Formats
- receivers
- email address
- email text
- subject
Control
File
XML
Invoice CSV
Invoice Delivery
Service XML
Invoice XML
Shipping
customers PDF
(no ZUGFeRD)
XML with or
without PDF
€
Delivery Service
Email with attachment
Email with download link
Portal access for registered recipients
XInvoice

9. © SEEBURGER AG 2019 9
SEEBURGER Standard Data Formats Delivery Service
- receivers
- email address
- mail text
- subject
XML
E-
mail
Variant 1
Email with attachment
Email with download link
Portal access for
registered consignees
Variant 2
Variant 3
control file
Email with attachment
Email with download link
Portal access for
registered consignees
Email with attachment
Email with download link
Portal access for
registered consignees
XML with or
without PDF
XRechnung

10. © SEEBURGER AG 2019 10
Key Features
Open and download invoices
Your customers can open the received invoices
directly and download them on request -
individually or collectively as a zip file.
Track Downloads
The download status indicates whether your
customers have already downloaded the
invoices you sent and on which day.
Variable delivery of invoices
Decide whether the emails contain the invoices as a
download link secured via SEEBURGER MFT and/or as
an attachment. SEEBURGER MFT has no file size
limitation.
Use quick and advanced searches
Your customers with a high invoice volume benefit the
quick and advanced search using search profiles up to a
certain amount.
The created search profiles can be stored to save time
in the future.
Customize emails
Customize the standard text and signature of emails to
your customers according to your needs.
Archived invoices
The invoices are available for 10 years to both
the supplier (invoice issuer) and the customer
(invoice recipient).
Adapt Corporate Design
The SEEBURGER Cloud can be adapted to your
corporate design on request. Your customers will
already see your logo and the design of your choice
in the registration mask.
Use filter function
The filter function allows your customers to open
invoices for a certain period of time or from a certain
sender.

11. © SEEBURGER AG 2019 11
Product Details
TEST
Delayed sending and deleting of invoices
The delayed sending of invoices enables invoices to
be sent at a defined time. Within this time, the
supplier (invoice issuer) has the possibility to check
invoices and delete if necessary.
Re-sending invoices
Invoices can be resent to the recipient customer with a
single click.
Online help
Sending test invoices
Test calculations can be generated with a click.
Especially in wramp-up or test phases , non-tax-
relevant invoices can thus be generated.

12. © SEEBURGER AG 2019 12
Thank you very much
Questions or remarks?
We are here for you!
www.seeburger.com

13. © Copyright 2019 SEEBURGER AG. All rights reserved.
The information in this document is proprietary to SEEBURGER. Neither any part of this document, nor the whole of it may be reproduced, copied, or transmitted in any form or purpose without the
express prior written permission of SEEBURGER AG. Please note that this document is subject to change and may be changed by SEEBURGER at any time without notice. SEEBURGER‘s Software product,
the ones of its business partners may contain software components from third parties.
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All other product and service names mentioned are the trademarks of their respective companies.
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organizations and are liable to the corresponding legal regulations.
 The information in this document is proprietary to SEEBURGER. No part of this document may be reproduced, copied, or transmitted in any form or purpose without the express prior written
permission of SEEBURGER AG.
 This document is a preliminary version and not subject to your license agreement or any other agreement with SEEBURGER. This document contains only intended strategies, developments, and
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© SEEBURGER AG 2019 13