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10/7/2013

Outcomes from External and Internal
Environmental Analyses

Internal Environment Scanning
Examine competitors,
opportunities and threats

Company Situation Analysis:
The Key Questions
1. How well is firm’s present strategy working?
2. What are the firm’s resource strengths and
weaknesses vis-à-vis external opportunities and
threats?

Examine unique resources,
capabilities, and
competencies

How Well is the
Present Strategy Working?
• Best indicators of a well-conceived, wellexecuted strategy:
– The company is achieving its stated financial and
strategic objectives.

3. Are the firm’s prices and costs competitive with those
of key rivals, and does it have an appealing customer
value proposition?

– The company is an above-average industry
performer.

4. Is the firm competitively stronger or weaker than key
rivals?
5. What strategic issues does the firm face?

How Well is the
Present Strategy Working?
• Quantitative
–
–
–
–
–
–
–

Sales growth – faster / slower
Market share – growing / declining
Retaining old customers, acquiring new customers
Profits increasing / decreasing
Credit rating
Image and reputation
Shareholder value

• Qualitative
– Completeness, internal consistency, rationale and
relevance

Indicators of Strategic Success
•
•
•
•
•
•

Growth in firm’s sales and market share
Acquisition and retention of customers
Increasing profit margins, net profits and ROI
Growing financial strength and credit rating
Positively viewed by shareholders and customers
Leadership in factors relevant to marketindustry
success
• Continuing improvement in operating
performance

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10/7/2013

Make Meaningful Comparisons

SWOT
Potential Resource
Strengths

• Comparison with past performance
– Trend analysis – Where are you relative to the
past.
– Stages of Industry Evolution
• Emergence, Growth, Maturity and Decline
• Strengths or competencies needed at each stage are
different

– Benchmarking with the competitors
• Key competitors
• Best practices irrespective of industry

SWOT Analysis

Potential Resource
Weaknesses

• Powerful strategy
• Strong financial
condition
• Strong brand name
image/reputation

• No clear strategic
direction
• Obsolete facilities
• Weak balance sheet;
excess debt

• Serving additional
customer groups
• Expanding to new
geographic areas
• Expanding product line

• Widely recognized
market leader
• Proprietary technology
• Cost advantages

• Higher overall costs
than rivals
• Missing some key
skills/competencies
• Subpar profits
• Internal operating
problems . . .

• Vertical integration
• Acquisition of rivals
• Alliances or JVs to
expand coverage

• Strong advertising
• Product innovation
skills
• Good customer service
• Better product quality
• Alliances or JVs

Potential External
Opportunities

• Openings to exploit
new technologies

• Falling behind in R&D
• Too narrow product
line
• Weak marketing skills

Potential External
Threats
• Entry of potent new
competitors
• Loss of sales to
substitutes
• Slowing market growth
• Adverse shifts in
exchange rates & trade
policies
• Costly new regulations
• Vulnerability to
business cycle
• Growing leverage of
customers or suppliers
• Reduced buyer needs
for product
• Demographic changes

SWOT Analysis
• Draw conclusions from the SWOT listings
about the firm’s overall situation.

Identify

Draw
Conclusions

Translate into
Strategic
Action

• Translate these conclusions into strategic
actions by the firm that:
– Match its strategy to its internal strengths and to
market opportunities.
– Correct important weaknesses, and defend it
against external threats.

SWOT Analysis

How Strong is the Company’s
Competitive Position?
• How firm ranks relative to key rivals on each
industry KSF and relevant measure of
competitive strength
• Whether firm has a sustainable competitive
advantage or finds itself at disadvantage
relative to certain rivals
• Ability of firm to defend its position in light of
– Industry driving forces
– Competitive pressures
– Anticipated moves of rivals

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10/7/2013

Assessing a Company’s Competitive
Strength versus Key Rivals
1. List industry key success factors and other relevant
measures of competitive strength
2. Rate firm and key rivals on each factor using rating
scale of 1 to 10
3. Decide whether to use a weighted or unweighted
rating system (a weighted system is usually superior
because the chosen strength measures are unlikely to
be equally important)
4. Sum individual ratings to get an overall measure of
competitive strength for each rival
5. Determine whether firm enjoys a competitive
advantage or suffers from a competitive disadvantage
based on the overall strength ratings

Strategic Implications of Competitive
Strength Assessment
• The higher a firm’s overall weighted strength rating, the
stronger its overall competitiveness versus rivals.
• The rating score indicates the total net competitive
advantage for a firm relative to other firms.
• Firms with high competitive strength scores are targets
for benchmarking.
• The ratings show how a company compares against
rivals, factor by factor (or capability by capability).

MCKINSEY 7-S FRAMEWORK

• Strength scores can be useful in deciding what strategic
moves to make.

McKinsey 7-S Framework
• The 7-S framework of McKinsey is a Value
Based Management (VBM) model that
describes how one can holistically and
effectively organize a company. Together these
factors determine the way in which a
corporation operates.

Structure

Strategy

Systems

Shared values

Style

Skills

Staff

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10/7/2013

The McKinsey 7S model involves seven interdependent
factors which are categorized as either "hard" or "soft"
elements:
Hard Elements

Soft Elements

Strategy
Structure

Shared Values
Skills
Style
Staff

Systems

"Hard" elements are easier to define or identify and management can directly
influence them: These are strategy statements; organization charts and reporting lines;
and formal processes and IT systems.

Shared Values
•
•
•
•

The interconnecting center of McKinsey's model
What the organization stands for and what it believes in.
Central beliefs and attitudes.
Shared Values are guiding concepts - they are a set of values
and aspirations (often unwritten) that go beyond the
conventional formal statement of objectives
• Shared Values are the fundamental ideas around which a
business is built, they are its main values. Staff who can
identify and abide by these core values are very often the
ones who have successful career paths.

"Soft" elements, on the other hand, can be more difficult to describe, and are less
tangible and more influenced by culture. However, these soft elements are as
important as the hard elements if the organization is going to be successful.

Shared Values
• Shared Values link with ‘organisational culture’:
– The collection of traditional values, policies, beliefs and
attitudes that constitute a pervasive context for everything
that is done and thought and taught in organisations.

• They also link to what is termed ‘organisational
climate’:
– Prevailing atmosphere surrounding the organisation,
– Level of morale, and the strength of feeling or belonging,
care and goodwill among members.
– Perceptions of members towards the organisation.

Strategy
• Plans for the allocation of a firms scarce resources, over time,
to reach identified goals. Environment, competition,
customers.
• Strategy relates to those actions that an organisation plans, in
response to or anticipation of change in its external
environment:
– Its Clients and its Competitors

• Strategy is the way an organisation aims to improve its
position in relation to its competitors through
•
•
•

Structure
• The way the organization's units relate to each other:
centralized, functional divisions (top-down); decentralized
(the trend in larger organizations); matrix, network, etc.
• The pattern of relationships among positions in the
organisation and among members of the organisation.
• It makes possible the application of the process of
management and creates a framework of order and command
through which activities of the organisation can be planned,
organised, directed and controlled

low cost delivery or production
providing better value to clients
achieving sales and service dominance

Structure
• The challenge lies not so much in comprehending all the dimensions of
organisational structure but in developing:
– the ability to focus on those dimensions that are currently important to the
organisation’s evolution
– being ready to refocus as the crucial elements in the business environment
shift

• The central problem with structuring an organization is not the one on
which most organizational designers spend their time - ‘how to divide up
tasks !’
•

It is one of emphasis and co-ordination - ‘how to make the whole thing
work !’

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10/7/2013

System
•
•

The procedures, processes and routines that characterize how important work
is to be done: financial systems; hiring, promotion and performance appraisal
systems; information systems.
Systems are the day-to-day procedures, formal and informal, that make the
organisation function and they include:
–
–
–
–
–
–
–

•
•

Ordering systems
Production procedures
Deliver procedures
Capital budgeting procedures
Training systems
Cost accounting procedures
Budgeting systems, etc.

Structure Vs Systems
• Structure enhances power
– And therefore authority

• Systems dilute power
– And therefore authority

If you want to understand how an organisation does or doesn’t get things done?
Look at its systems
If you want to change an organisation without disruptive restructuring
Try changing its systems

• Systems when they get old, crystallize into
structure
• Systems provide the dynamic connection
between two structures
• Therefore are also change resistant!

Staff

Style

• Numbers and types of personnel within the organization.
• At the hard end of the spectrum

• Cultural style of the organization and how key
managers behave in achieving the organization’s
goals.
• The ‘Style’ of an organisation is very much founded
in its Managerial Style
• Staff may listen to what managers say, but they
believe what managers do.
• You will not sell to the clients what you cannot sell to
the staff.

– Appraisal systems
– Pay scales
– Formal training programmes

• And at the soft end we talk about:
–
–
–
–

Morale
Attitude
Motivation
Behaviour

Skill
• Distinctive capabilities of personnel or of the
organization as a whole.
• Core Competences.
• We characterise companies not by their strategies or
structures but by what they can do best.
• Examples
–
–
–
–

McDonalds:
efficiency and consistency
Microsoft:
innovation
Du Pont:research and new products
Intel:
precision

RESOURCE BASED APPROACH

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10/7/2013

Components of Internal Analysis

Resources, Capabilities and Core
Competencies
• Resources
– The source of a firm’s
capabilities
– Cover a spectrum of
individual, social and
organizational
phenomena
– Alone, may not yield
a competitive
advantage

Resources
• Tangible resources

Tangible Resources

• Intangible resources

– Financial resources

– Human resources

– Physical resources

– innovation resources

– Technological resources

Financial Resources

– Reputation resources

– Organizational resources

Organizational Resources

Physical Resources

Technological Resources

Intangible Resources
Human Resources

•Knowledge
•Trust
•Managerial capabilities
•Organizational routines
•Culture

Intangible resources
are more likely than
tangible resources to
produce competitive
advantage

Innovation Resources

•Ideas
•Scientific capabilities
•Capacity to innovate

Reputational Resources

•Reputation with customers
•Brand name
•Perceptions of product quality, durability, and
reliability
•Reputation with suppliers
•Efficient, effective, supportive, and mutually
beneficial interactions and relationships

•The firm’s borrowing capacity
•Ability to generate internal funds
The firm’s formal reporting structure
and its formal planning, controlling,
and coordinating systems
•Sophistication and location of a
firm’s plant and equipment
•Access to raw materials
Stock of technology, such as patents,
trade-marks, copyrights

Resources, Capabilities and Core
Competencies
• Capabilities
– The firm’s ability to use its
resources effectively
– The firm’s capacity to deploy
resources that have been
purposely integrated to
achieve a desired end state
– Emerge over time through
complex interactions among
tangible and intangible
resources
– Based on developing, carrying
and exchanging information
and knowledge through the
firm’s human capital

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10/7/2013

Capabilities
• The foundation of many capabilities lies in:

Examples of Firms’ Capabilities

• Capabilities are often developed in specific
functional areas or as part of a functional area

Resources, Capabilities and Core
Competencies
• Core Competencies
– Resources and capabilities
that serve as a source of a
firm’s competitive
advantage
– Distinguish a company
competitively and reflect its
personality
– Emerge over time through
an organizational process of
accumulating and learning
how to deploy different
resources and capabilities

Core Competencies
• A core competency should:
– Contribute significantly to the end product
benefits
– Be difficult for competitors to imitate

• Core competencies of a firm, in addition to its
analysis of its general, industry, and
competitor environments, should drive its
selection of strategies

Capabilities

Distribution

Effective use of Logistics Management Techniques

Human Resources

Motivating, empowering and retaining employees

Management Information Systems

Effective and efficient control of inventories
through point of purchase data collection methods

Marketing

Effective promotion of brand name products
Effective customer service

Management

Effective organizational structure

Manufacturing

Miniaturization of components and products
Design and product quality
Low-cost manufacturing

Research & development

– The unique skills and knowledge of a firm’s
employees
– The functional expertise of those employees

Functional Areas

Rapid transformation of technology into new
products and processes
Continuous innovation

Core Competencies
• Activities that a firm performs especially well
compared to competitors
• Activities through which the firm adds unique
value to its goods or services
• Collective learning or co-ordination skills
behind a firm’s product lines

Core Competencies
• A Competence
– Is an activity that a firm has learned to perform with
proficiency—a capability.

• A Core Competence
– Is a proficiently performed internal activity that is central
to a firm’s strategy and competitiveness.

• A Distinctive Competence
– Is a competitively valuable activity that a firm performs
better than its rivals.

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10/7/2013

Competitive Advantage

Sustainable Competitive Advantage
Valuable Capabilities

Rare Capabilities
Costly-to-Imitate
Capabilities

Nonsubstitutable
Capabilities

VRIO Framework

Sustainable Competitive Advantage
•

Value: Does it provide customer
value and competitive advantage?

•

Rareness: Do other competitors
posses it?
Imitability: Is it costly for others
to imitate?

Help a firm neutralize threats or exploit
opportunities
Offsetting the cost of acquiring resources
and capabilities
Are not possessed by many others
Historical: A unique and a valuable
organizational culture or brand name
Social complexity: Interpersonal
relationships, trust, and friendship
among managers, suppliers, and
customers
No strategic equivalent

•

Durability: depreciation rate of the firm’s resources, capabilities, or core
competencies
– Examples: Intel, cassette tapecdmp3mp4
Imitability: duplication rate by others
– Transparency: speed of other firms in understanding the relationship of
resources and capabilities supporting a successful firm’s strategy
– Transferability: competitors ability to get the resources and capabilities
necessary for the competitive challenge
– Replicability: competitors duplication ability, the use of resources and
capabilities to imitate the firm’s success
Explicit knowledge vs. Implicit knowledge Which one is easier to copy?

Organization: Is the firm
organized to exploit the resource?

A Resource-based Approach to
Strategy Analysis
Select a strategy which best exploits
the firm's resources and capabilities
relative to external opportunities.

Strategy

Appraise the rent-generating potential
of resources and capabilities in terms
of: i) their potential for sustainable
competitive advantage, and ii) the
appropriability of their returns

Competitive
Advantage

Identity the firm's capabilities: What
can the firm do more effectively than
its rivals? Identify the resources inputs
to each capability, and the complexity
of each capability.

Capabilities

Identify and classify the firm's
resources. Appraise strengths and
weaknesses relative to competitors.
Identify opportunities for better
utilization of resources.

Resources

Identify resource gaps which
need to be filled. Invest in
replenishing, augmenting and
upgrading the firm's resource
base

The Resource-Based View of a Winning
Strategy
• Develop resources and capabilities which are
rare, valuable, non-tradeable, that form the basis
of the core competencies of the firm
• Make those resulting advantages sustainable by
precluding imitation or substitution from
competitors
• Ensure efficient use of resources
• Make sure that the implementation process is
done in such a way that its associated costs do
not upset the resulting benefits.

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10/7/2013

Cautions and Reminders
• Never take for granted that core competencies
will continue to provide a source of
competitive advantage
• Core competencies may become “core
rigidities”
• Determining what the firm can do through
continuous and effective analyses of its
internal environment increases the likelihood
of long-term competitive success

Strategic Cost Analysis
• Focuses on a firm’s costs relative to its rivals
• Compares a firm’s costs activity by activity against
costs of key rivals
– Raw materials purchase to production to price paid by
ultimate customer

• Pinpoint which internal activities are a source of cost
advantage or disadvantage
• A company’s cost competitiveness depends on how
well it manages its value chain relative to how well
competitors manage their value chains

Are the Company’s
Prices and Costs Competitive?
• Assessing whether a firm’s costs are
competitive with those of rivals is a crucial
part of company analysis
• Key analytical tools
– Strategic cost analysis
– Value chain analysis
– Benchmarking

Strategic Advantage Profile (SAP)
• Five functional areas in most of the
organizations.
– Production or Operation
– Finance or Accounting
– Marketing or Distribution
– Human Resource & Corporate Planning
– Research & Development

• Identify their relative strength and weakness

Benchmarking
• Involves improving a firm’s internal activities based
on learning other companies’ “best practices.”
• Assesses whether the cost competitiveness and
effectiveness of a firm’s value chain activities are in
line with its competitors’ activities.
• Sources of Benchmarking Information
– Reports, trade groups, analysts and customers
– Visits to benchmark companies
– Data from consulting firms

VALUE CHAIN ANALYSIS

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10/7/2013

Value Chain Analysis

The Basic Value Chain

• Value chain
– The chain consists of a series of activities that create
and build value.
– They culminate in the total value delivered by an
organization.
– a systematic approach to examining the development
of competitive advantage.
– VCA disaggregates a business into sets of activities
• Primary Activities – Inbound logistics --- Operations ---Outbound logistics ---- marketing and Sales and service
• Support activities – General Administration, HRM, R&D,
Systems Development

Value Chain Analysis
• Primary activities involved with:
– A product’s physical creation
– A product’s sale and distribution to buyers
– The product’s service after the sale

• Support activities
– Provide the support necessary for the primary
activities to take place

The Value-Creating Potential of
Primary Activities
• Marketing and sales
– Activities completed to provide means through which customers can
purchase products and to induce them to do so (advertising,
promotion, distribution channels, etc.)
– all of the activities associated with attracting and keeping customers
for your products

• Service
– Activities designed to enhance or maintain a product’s value (repair,
training, adjustment, etc.)

Each activity should be examined relative to
competitors’ abilities and rated as superior,
equivalent or inferior

The Value-Creating Potential of
Primary Activities
• Inbound logistics
– Activities used to receive, store, and disseminate inputs to a product
(materials handling, warehousing, inventory control, etc.)

• Operations
– Activities necessary to convert the inputs provided by inbound
logistics into final product form (machining, packaging, assembly, etc.)

• Outbound logistics
– Activities involved with collecting, storing, and physically distributing
the product to customers (finished goods warehousing, order
processing, etc.)

Primary Activities and Factors for
Assessment
Inbound
Logistics
• Soundness of
material and
inventory control
systems
• Efficiency of raw
material
warehousing
activities

Operations

Outbound
Logistics

Marketing &
Sales

Customer Service

• Productivity of
equipment
compared to that of
key competitors
• Appropriate
automation of
production
processes
• Effectiveness of
production control
systems to improve
quality and reduce
costs
• Efficiency of plant
layout and workflow design

• Timeliness and
efficiency of
delivery of finished
goods and services
• Efficiency of
finished goods
warehousing
activities

• Effectiveness of
market research to
identify customer
segments & needs
• Innovation in sales
& promotion
• Evaluation of
alternate
distribution
channels
• Competence of
sales force
• Development of
image of quality
and a favorable
reputation
• Extent of brand
loyalty among
customers
• Extent of market
dominance within
the market segment
or overall market

• Means to solicit
customer input for
product
improvements
• Promptness of
attention to
customer
complaints
• Appropriateness of
warranty and
guarantee policies
• Quality of customer
education and
training
• Ability to provide
replacement parts
and repair service

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10/7/2013

The Value-Creating Potential of
Supporting Activities

The Value-Creating Potential of
Supporting Activities
• Firm’s infrastructure

• Procurement
– Activities completed to purchase the inputs needed to produce a
firm’s products (raw materials and supplies, machines, laboratory
equipment, etc.)

• Technological development
– Activities completed to improve a firm’s product and the processes
used to manufacture it (process equipment, basic research, product
design, etc)

• Human resource management
– Activities involved with recruiting, hiring, training, developing, and
compensating all personnel

– Activities that support the work of the entire value chain (general
management, planning, finance, accounting, legal, government
relations, etc.)
– Establishment of accounting practices, management information
systems, compliance with environmental regulations, tracking and
reporting for government programs,
– Effectively and consistently identify external opportunities and threats
– Identify resources and capabilities
– Support core competencies

Each activity should be examined relative to competitors’
abilities and rated as superior, equivalent or inferior

Secondary Activities and Factors for
Assessment
Firm Infrastructure
•

•

•

•

•

Capability to identify new
product market
opportunities and
potential environmental
threats
Quality of the strategic
planning system to
achieve corporate
objectives
Coordination and
integration of all value
chain activities
Ability to obtain
relatively low cost funds
for capital expenditures
and working capital
Timely & accurate
information on general
and competitive
environments

Human Resource
•

•

•

•

Effectiveness of
procedures for recruiting,
training, and promoting
all levels of employees
Appropriateness of
reward systems
Relations with trade
unions
Levels of employee
motivation and job
satisfaction

Technology
Development
•

•

•

•

•

Success of R&D activities
in leading to product and
process innovations
Quality of working
relationship between
R&D personnel and other
departments
Timeliness of technology
development activities in
meeting critical deadlines
Qualifications &
experience of laboratory
technicians and scientists
Ability of work
environment to encourage
creativity and innovation

Procurement
•

•

•

•

Development of alternate
sources for inputs to
minimize dependence on
a single supplier
Procurement of raw
materials on timely basis
at lowest possible cost
and at acceptable levels of
quality
Development for criteria
for lease-vs.-buy
decisions
Good, long-term
relationships with
suppliers

The Result of the Value Chain

Value Chain Analysis
• How to do a VCA
– Identify key activities
– Allocate costs to each activity
– Identify the activities that differentiate the firm
– Examine the Value Chain
• Different activities may be important – industry and
strategy
• Importance of activities can vary based on a company
position in a larger scheme of activities

Internal Value Chain for a Hospital

• Margins
– Capture the value from performing value-creating
activities as cheaply as possible
– The basic idea is that the consumer is willing to pay a
certain amount for the value you create. This is depicted as
the size of the overall pentagon.
– The size of the individual activity boxes represents the cost
of performing those particular activities.
– Thus, the smaller the size of the individual activity boxes
relative to the value the consumer is willing to pay, the
greater the MARGIN will be for the firm.

Financial Management, Payer Contracting, Billing
Governance, Stakeholder and Public Relations
Medical Research, Medical Student Training
Legal, Compliance, Patient Advocacy, Patient Satisfaction

SUPPLIERS
(Physicians,
MCOs)

Marketing and
Promotion

ER, Admitting, and
Patient Intake

Tests, Diagnosis,
Treatment, and
Referral

Discharge
Planning, Rehab/
LTC Referral

Referral and
Follow-Up

CUSTOMERS
(Patients, payers,
employers)

Facilities, Security, Maintenance, Housekeeping
Clinical, Financial, and Managemant Information Systems (EMR, CPOE)
Human Resource Management, Medical Staff Relations, Nurse Recruiting
Risk Management, Case Management, Quality Assurance

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10/7/2013

Value Chain System for an Entire
Industry
Supplier
Value Chains

Activities,
Costs, &
Margins of
Suppliers

A Company’s
Own
Value Chain

Internally
Performed
Activities,
Costs, &
Margins

Forward Channel
Value Chains

Activities,
Costs, &
Margins of
Forward
Channel
Allies &
Strategic
Partners

Buyer or
End User
Value
Chains

The Buyer’s Value Chain
• A firm’s differentiation stems from how its
value chain relates to its buyer’s chain.
• Differentiation derives fundamentally from
creating value for the buyer through a firm’s
impact on the buyer’s value chain.
• Value is created when a firm creates a
competitive advantage for its buyer.
• The buyer must perceive the value to pay a
premium price.

Linkages with Supplier Value Chain
• Linkages between suppliers’ value chains and
a firms chain provide opportunities for the
firm to enhance competitive advantage.
• Division of benefits between firm and its
suppliers is a function of supplier’s bargaining
power and reflecting in supplier’s margins.
• Both coordination with suppliers and hard
bargaining are important to competitive
advantage.

Outsourcing
• The purchase of a value-creating activity from
an external supplier
• A firm may outsource all or only part of one or
more primary and/or support activities.

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10/7/2013

Forces Driving Outsourcing

Strategic Rationales for Outsourcing
• Few organizations possess the resources and capabilities
required to achieve competitive superiority in all primary and
support activities
• Improve business focus
– Lets a company focus on broader business issues by having outside
experts handle various operational details
– By forming and emphasizing fewer capabilities a firm can concentrate
on those areas in which it can create value

• Provide access to best capabilities
– Specialized resources of service providers makes best capabilities
available to firms in a wide range of applications
– Specialty suppliers can perform outsourced activities more efficiently

Strategic Rationales for Outsourcing

Core vs Context

• Frees resources for other purposes
– Redirects efforts from non-core activities toward those that
serve customers more effectively

• Sharing risks
– Reduces investment requirements and makes firm more flexible,
dynamic and better able to adapt to changing opportunities

•
•
•
•
•

Reduce and control operating costs
Make capital funds available
Gain access to world class capabilities
Resources are not available internally
Function difficult to manage

Outsourcing Issues

Outsourcing Issues

• Outsource only to firms possessing a core
competence in terms of performing the
primary or supporting the outsourced activity
• Do not outsource activities in which the firm
itself can create and capture value
• Do not outsource primary and support
activities that are used to neutralize
environmental threats or to complete
necessary ongoing organizational tasks

• Do not outsource capabilities that are critical
to the firm’s success, even though the
capabilities are not actual sources of
competitive advantage
• Do not outsource activities that stimulate the
development of new capabilities and
competencies

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10/7/2013

Outsourcing Risks

Outsourcing Costs

Outsourcing – Organizational Complexity

Other Internal Issues
• Organizational Structure: Specialization, control,
command, decision, communication flow
• Corporate culture: identity, commitment, stability, and
employee behavior
• Marketing: positioning, segmentation, product life
cycle, marketing mix, brand
• Financial: financial leverage, capital budgeting
• R&D: R&D intensity(% R&D spending), patent,
publication, new product, technology transfer,
technology discontinuity
• HR: teams, temporary workers, quality of life and
diversity

14

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6 internal environment scanning

  • 1. 10/7/2013 Outcomes from External and Internal Environmental Analyses Internal Environment Scanning Examine competitors, opportunities and threats Company Situation Analysis: The Key Questions 1. How well is firm’s present strategy working? 2. What are the firm’s resource strengths and weaknesses vis-à-vis external opportunities and threats? Examine unique resources, capabilities, and competencies How Well is the Present Strategy Working? • Best indicators of a well-conceived, wellexecuted strategy: – The company is achieving its stated financial and strategic objectives. 3. Are the firm’s prices and costs competitive with those of key rivals, and does it have an appealing customer value proposition? – The company is an above-average industry performer. 4. Is the firm competitively stronger or weaker than key rivals? 5. What strategic issues does the firm face? How Well is the Present Strategy Working? • Quantitative – – – – – – – Sales growth – faster / slower Market share – growing / declining Retaining old customers, acquiring new customers Profits increasing / decreasing Credit rating Image and reputation Shareholder value • Qualitative – Completeness, internal consistency, rationale and relevance Indicators of Strategic Success • • • • • • Growth in firm’s sales and market share Acquisition and retention of customers Increasing profit margins, net profits and ROI Growing financial strength and credit rating Positively viewed by shareholders and customers Leadership in factors relevant to marketindustry success • Continuing improvement in operating performance 1
  • 2. 10/7/2013 Make Meaningful Comparisons SWOT Potential Resource Strengths • Comparison with past performance – Trend analysis – Where are you relative to the past. – Stages of Industry Evolution • Emergence, Growth, Maturity and Decline • Strengths or competencies needed at each stage are different – Benchmarking with the competitors • Key competitors • Best practices irrespective of industry SWOT Analysis Potential Resource Weaknesses • Powerful strategy • Strong financial condition • Strong brand name image/reputation • No clear strategic direction • Obsolete facilities • Weak balance sheet; excess debt • Serving additional customer groups • Expanding to new geographic areas • Expanding product line • Widely recognized market leader • Proprietary technology • Cost advantages • Higher overall costs than rivals • Missing some key skills/competencies • Subpar profits • Internal operating problems . . . • Vertical integration • Acquisition of rivals • Alliances or JVs to expand coverage • Strong advertising • Product innovation skills • Good customer service • Better product quality • Alliances or JVs Potential External Opportunities • Openings to exploit new technologies • Falling behind in R&D • Too narrow product line • Weak marketing skills Potential External Threats • Entry of potent new competitors • Loss of sales to substitutes • Slowing market growth • Adverse shifts in exchange rates & trade policies • Costly new regulations • Vulnerability to business cycle • Growing leverage of customers or suppliers • Reduced buyer needs for product • Demographic changes SWOT Analysis • Draw conclusions from the SWOT listings about the firm’s overall situation. Identify Draw Conclusions Translate into Strategic Action • Translate these conclusions into strategic actions by the firm that: – Match its strategy to its internal strengths and to market opportunities. – Correct important weaknesses, and defend it against external threats. SWOT Analysis How Strong is the Company’s Competitive Position? • How firm ranks relative to key rivals on each industry KSF and relevant measure of competitive strength • Whether firm has a sustainable competitive advantage or finds itself at disadvantage relative to certain rivals • Ability of firm to defend its position in light of – Industry driving forces – Competitive pressures – Anticipated moves of rivals 2
  • 3. 10/7/2013 Assessing a Company’s Competitive Strength versus Key Rivals 1. List industry key success factors and other relevant measures of competitive strength 2. Rate firm and key rivals on each factor using rating scale of 1 to 10 3. Decide whether to use a weighted or unweighted rating system (a weighted system is usually superior because the chosen strength measures are unlikely to be equally important) 4. Sum individual ratings to get an overall measure of competitive strength for each rival 5. Determine whether firm enjoys a competitive advantage or suffers from a competitive disadvantage based on the overall strength ratings Strategic Implications of Competitive Strength Assessment • The higher a firm’s overall weighted strength rating, the stronger its overall competitiveness versus rivals. • The rating score indicates the total net competitive advantage for a firm relative to other firms. • Firms with high competitive strength scores are targets for benchmarking. • The ratings show how a company compares against rivals, factor by factor (or capability by capability). MCKINSEY 7-S FRAMEWORK • Strength scores can be useful in deciding what strategic moves to make. McKinsey 7-S Framework • The 7-S framework of McKinsey is a Value Based Management (VBM) model that describes how one can holistically and effectively organize a company. Together these factors determine the way in which a corporation operates. Structure Strategy Systems Shared values Style Skills Staff 3
  • 4. 10/7/2013 The McKinsey 7S model involves seven interdependent factors which are categorized as either "hard" or "soft" elements: Hard Elements Soft Elements Strategy Structure Shared Values Skills Style Staff Systems "Hard" elements are easier to define or identify and management can directly influence them: These are strategy statements; organization charts and reporting lines; and formal processes and IT systems. Shared Values • • • • The interconnecting center of McKinsey's model What the organization stands for and what it believes in. Central beliefs and attitudes. Shared Values are guiding concepts - they are a set of values and aspirations (often unwritten) that go beyond the conventional formal statement of objectives • Shared Values are the fundamental ideas around which a business is built, they are its main values. Staff who can identify and abide by these core values are very often the ones who have successful career paths. "Soft" elements, on the other hand, can be more difficult to describe, and are less tangible and more influenced by culture. However, these soft elements are as important as the hard elements if the organization is going to be successful. Shared Values • Shared Values link with ‘organisational culture’: – The collection of traditional values, policies, beliefs and attitudes that constitute a pervasive context for everything that is done and thought and taught in organisations. • They also link to what is termed ‘organisational climate’: – Prevailing atmosphere surrounding the organisation, – Level of morale, and the strength of feeling or belonging, care and goodwill among members. – Perceptions of members towards the organisation. Strategy • Plans for the allocation of a firms scarce resources, over time, to reach identified goals. Environment, competition, customers. • Strategy relates to those actions that an organisation plans, in response to or anticipation of change in its external environment: – Its Clients and its Competitors • Strategy is the way an organisation aims to improve its position in relation to its competitors through • • • Structure • The way the organization's units relate to each other: centralized, functional divisions (top-down); decentralized (the trend in larger organizations); matrix, network, etc. • The pattern of relationships among positions in the organisation and among members of the organisation. • It makes possible the application of the process of management and creates a framework of order and command through which activities of the organisation can be planned, organised, directed and controlled low cost delivery or production providing better value to clients achieving sales and service dominance Structure • The challenge lies not so much in comprehending all the dimensions of organisational structure but in developing: – the ability to focus on those dimensions that are currently important to the organisation’s evolution – being ready to refocus as the crucial elements in the business environment shift • The central problem with structuring an organization is not the one on which most organizational designers spend their time - ‘how to divide up tasks !’ • It is one of emphasis and co-ordination - ‘how to make the whole thing work !’ 4
  • 5. 10/7/2013 System • • The procedures, processes and routines that characterize how important work is to be done: financial systems; hiring, promotion and performance appraisal systems; information systems. Systems are the day-to-day procedures, formal and informal, that make the organisation function and they include: – – – – – – – • • Ordering systems Production procedures Deliver procedures Capital budgeting procedures Training systems Cost accounting procedures Budgeting systems, etc. Structure Vs Systems • Structure enhances power – And therefore authority • Systems dilute power – And therefore authority If you want to understand how an organisation does or doesn’t get things done? Look at its systems If you want to change an organisation without disruptive restructuring Try changing its systems • Systems when they get old, crystallize into structure • Systems provide the dynamic connection between two structures • Therefore are also change resistant! Staff Style • Numbers and types of personnel within the organization. • At the hard end of the spectrum • Cultural style of the organization and how key managers behave in achieving the organization’s goals. • The ‘Style’ of an organisation is very much founded in its Managerial Style • Staff may listen to what managers say, but they believe what managers do. • You will not sell to the clients what you cannot sell to the staff. – Appraisal systems – Pay scales – Formal training programmes • And at the soft end we talk about: – – – – Morale Attitude Motivation Behaviour Skill • Distinctive capabilities of personnel or of the organization as a whole. • Core Competences. • We characterise companies not by their strategies or structures but by what they can do best. • Examples – – – – McDonalds: efficiency and consistency Microsoft: innovation Du Pont:research and new products Intel: precision RESOURCE BASED APPROACH 5
  • 6. 10/7/2013 Components of Internal Analysis Resources, Capabilities and Core Competencies • Resources – The source of a firm’s capabilities – Cover a spectrum of individual, social and organizational phenomena – Alone, may not yield a competitive advantage Resources • Tangible resources Tangible Resources • Intangible resources – Financial resources – Human resources – Physical resources – innovation resources – Technological resources Financial Resources – Reputation resources – Organizational resources Organizational Resources Physical Resources Technological Resources Intangible Resources Human Resources •Knowledge •Trust •Managerial capabilities •Organizational routines •Culture Intangible resources are more likely than tangible resources to produce competitive advantage Innovation Resources •Ideas •Scientific capabilities •Capacity to innovate Reputational Resources •Reputation with customers •Brand name •Perceptions of product quality, durability, and reliability •Reputation with suppliers •Efficient, effective, supportive, and mutually beneficial interactions and relationships •The firm’s borrowing capacity •Ability to generate internal funds The firm’s formal reporting structure and its formal planning, controlling, and coordinating systems •Sophistication and location of a firm’s plant and equipment •Access to raw materials Stock of technology, such as patents, trade-marks, copyrights Resources, Capabilities and Core Competencies • Capabilities – The firm’s ability to use its resources effectively – The firm’s capacity to deploy resources that have been purposely integrated to achieve a desired end state – Emerge over time through complex interactions among tangible and intangible resources – Based on developing, carrying and exchanging information and knowledge through the firm’s human capital 6
  • 7. 10/7/2013 Capabilities • The foundation of many capabilities lies in: Examples of Firms’ Capabilities • Capabilities are often developed in specific functional areas or as part of a functional area Resources, Capabilities and Core Competencies • Core Competencies – Resources and capabilities that serve as a source of a firm’s competitive advantage – Distinguish a company competitively and reflect its personality – Emerge over time through an organizational process of accumulating and learning how to deploy different resources and capabilities Core Competencies • A core competency should: – Contribute significantly to the end product benefits – Be difficult for competitors to imitate • Core competencies of a firm, in addition to its analysis of its general, industry, and competitor environments, should drive its selection of strategies Capabilities Distribution Effective use of Logistics Management Techniques Human Resources Motivating, empowering and retaining employees Management Information Systems Effective and efficient control of inventories through point of purchase data collection methods Marketing Effective promotion of brand name products Effective customer service Management Effective organizational structure Manufacturing Miniaturization of components and products Design and product quality Low-cost manufacturing Research & development – The unique skills and knowledge of a firm’s employees – The functional expertise of those employees Functional Areas Rapid transformation of technology into new products and processes Continuous innovation Core Competencies • Activities that a firm performs especially well compared to competitors • Activities through which the firm adds unique value to its goods or services • Collective learning or co-ordination skills behind a firm’s product lines Core Competencies • A Competence – Is an activity that a firm has learned to perform with proficiency—a capability. • A Core Competence – Is a proficiently performed internal activity that is central to a firm’s strategy and competitiveness. • A Distinctive Competence – Is a competitively valuable activity that a firm performs better than its rivals. 7
  • 8. 10/7/2013 Competitive Advantage Sustainable Competitive Advantage Valuable Capabilities Rare Capabilities Costly-to-Imitate Capabilities Nonsubstitutable Capabilities VRIO Framework Sustainable Competitive Advantage • Value: Does it provide customer value and competitive advantage? • Rareness: Do other competitors posses it? Imitability: Is it costly for others to imitate? Help a firm neutralize threats or exploit opportunities Offsetting the cost of acquiring resources and capabilities Are not possessed by many others Historical: A unique and a valuable organizational culture or brand name Social complexity: Interpersonal relationships, trust, and friendship among managers, suppliers, and customers No strategic equivalent • Durability: depreciation rate of the firm’s resources, capabilities, or core competencies – Examples: Intel, cassette tapecdmp3mp4 Imitability: duplication rate by others – Transparency: speed of other firms in understanding the relationship of resources and capabilities supporting a successful firm’s strategy – Transferability: competitors ability to get the resources and capabilities necessary for the competitive challenge – Replicability: competitors duplication ability, the use of resources and capabilities to imitate the firm’s success Explicit knowledge vs. Implicit knowledge Which one is easier to copy? Organization: Is the firm organized to exploit the resource? A Resource-based Approach to Strategy Analysis Select a strategy which best exploits the firm's resources and capabilities relative to external opportunities. Strategy Appraise the rent-generating potential of resources and capabilities in terms of: i) their potential for sustainable competitive advantage, and ii) the appropriability of their returns Competitive Advantage Identity the firm's capabilities: What can the firm do more effectively than its rivals? Identify the resources inputs to each capability, and the complexity of each capability. Capabilities Identify and classify the firm's resources. Appraise strengths and weaknesses relative to competitors. Identify opportunities for better utilization of resources. Resources Identify resource gaps which need to be filled. Invest in replenishing, augmenting and upgrading the firm's resource base The Resource-Based View of a Winning Strategy • Develop resources and capabilities which are rare, valuable, non-tradeable, that form the basis of the core competencies of the firm • Make those resulting advantages sustainable by precluding imitation or substitution from competitors • Ensure efficient use of resources • Make sure that the implementation process is done in such a way that its associated costs do not upset the resulting benefits. 8
  • 9. 10/7/2013 Cautions and Reminders • Never take for granted that core competencies will continue to provide a source of competitive advantage • Core competencies may become “core rigidities” • Determining what the firm can do through continuous and effective analyses of its internal environment increases the likelihood of long-term competitive success Strategic Cost Analysis • Focuses on a firm’s costs relative to its rivals • Compares a firm’s costs activity by activity against costs of key rivals – Raw materials purchase to production to price paid by ultimate customer • Pinpoint which internal activities are a source of cost advantage or disadvantage • A company’s cost competitiveness depends on how well it manages its value chain relative to how well competitors manage their value chains Are the Company’s Prices and Costs Competitive? • Assessing whether a firm’s costs are competitive with those of rivals is a crucial part of company analysis • Key analytical tools – Strategic cost analysis – Value chain analysis – Benchmarking Strategic Advantage Profile (SAP) • Five functional areas in most of the organizations. – Production or Operation – Finance or Accounting – Marketing or Distribution – Human Resource & Corporate Planning – Research & Development • Identify their relative strength and weakness Benchmarking • Involves improving a firm’s internal activities based on learning other companies’ “best practices.” • Assesses whether the cost competitiveness and effectiveness of a firm’s value chain activities are in line with its competitors’ activities. • Sources of Benchmarking Information – Reports, trade groups, analysts and customers – Visits to benchmark companies – Data from consulting firms VALUE CHAIN ANALYSIS 9
  • 10. 10/7/2013 Value Chain Analysis The Basic Value Chain • Value chain – The chain consists of a series of activities that create and build value. – They culminate in the total value delivered by an organization. – a systematic approach to examining the development of competitive advantage. – VCA disaggregates a business into sets of activities • Primary Activities – Inbound logistics --- Operations ---Outbound logistics ---- marketing and Sales and service • Support activities – General Administration, HRM, R&D, Systems Development Value Chain Analysis • Primary activities involved with: – A product’s physical creation – A product’s sale and distribution to buyers – The product’s service after the sale • Support activities – Provide the support necessary for the primary activities to take place The Value-Creating Potential of Primary Activities • Marketing and sales – Activities completed to provide means through which customers can purchase products and to induce them to do so (advertising, promotion, distribution channels, etc.) – all of the activities associated with attracting and keeping customers for your products • Service – Activities designed to enhance or maintain a product’s value (repair, training, adjustment, etc.) Each activity should be examined relative to competitors’ abilities and rated as superior, equivalent or inferior The Value-Creating Potential of Primary Activities • Inbound logistics – Activities used to receive, store, and disseminate inputs to a product (materials handling, warehousing, inventory control, etc.) • Operations – Activities necessary to convert the inputs provided by inbound logistics into final product form (machining, packaging, assembly, etc.) • Outbound logistics – Activities involved with collecting, storing, and physically distributing the product to customers (finished goods warehousing, order processing, etc.) Primary Activities and Factors for Assessment Inbound Logistics • Soundness of material and inventory control systems • Efficiency of raw material warehousing activities Operations Outbound Logistics Marketing & Sales Customer Service • Productivity of equipment compared to that of key competitors • Appropriate automation of production processes • Effectiveness of production control systems to improve quality and reduce costs • Efficiency of plant layout and workflow design • Timeliness and efficiency of delivery of finished goods and services • Efficiency of finished goods warehousing activities • Effectiveness of market research to identify customer segments & needs • Innovation in sales & promotion • Evaluation of alternate distribution channels • Competence of sales force • Development of image of quality and a favorable reputation • Extent of brand loyalty among customers • Extent of market dominance within the market segment or overall market • Means to solicit customer input for product improvements • Promptness of attention to customer complaints • Appropriateness of warranty and guarantee policies • Quality of customer education and training • Ability to provide replacement parts and repair service 10
  • 11. 10/7/2013 The Value-Creating Potential of Supporting Activities The Value-Creating Potential of Supporting Activities • Firm’s infrastructure • Procurement – Activities completed to purchase the inputs needed to produce a firm’s products (raw materials and supplies, machines, laboratory equipment, etc.) • Technological development – Activities completed to improve a firm’s product and the processes used to manufacture it (process equipment, basic research, product design, etc) • Human resource management – Activities involved with recruiting, hiring, training, developing, and compensating all personnel – Activities that support the work of the entire value chain (general management, planning, finance, accounting, legal, government relations, etc.) – Establishment of accounting practices, management information systems, compliance with environmental regulations, tracking and reporting for government programs, – Effectively and consistently identify external opportunities and threats – Identify resources and capabilities – Support core competencies Each activity should be examined relative to competitors’ abilities and rated as superior, equivalent or inferior Secondary Activities and Factors for Assessment Firm Infrastructure • • • • • Capability to identify new product market opportunities and potential environmental threats Quality of the strategic planning system to achieve corporate objectives Coordination and integration of all value chain activities Ability to obtain relatively low cost funds for capital expenditures and working capital Timely & accurate information on general and competitive environments Human Resource • • • • Effectiveness of procedures for recruiting, training, and promoting all levels of employees Appropriateness of reward systems Relations with trade unions Levels of employee motivation and job satisfaction Technology Development • • • • • Success of R&D activities in leading to product and process innovations Quality of working relationship between R&D personnel and other departments Timeliness of technology development activities in meeting critical deadlines Qualifications & experience of laboratory technicians and scientists Ability of work environment to encourage creativity and innovation Procurement • • • • Development of alternate sources for inputs to minimize dependence on a single supplier Procurement of raw materials on timely basis at lowest possible cost and at acceptable levels of quality Development for criteria for lease-vs.-buy decisions Good, long-term relationships with suppliers The Result of the Value Chain Value Chain Analysis • How to do a VCA – Identify key activities – Allocate costs to each activity – Identify the activities that differentiate the firm – Examine the Value Chain • Different activities may be important – industry and strategy • Importance of activities can vary based on a company position in a larger scheme of activities Internal Value Chain for a Hospital • Margins – Capture the value from performing value-creating activities as cheaply as possible – The basic idea is that the consumer is willing to pay a certain amount for the value you create. This is depicted as the size of the overall pentagon. – The size of the individual activity boxes represents the cost of performing those particular activities. – Thus, the smaller the size of the individual activity boxes relative to the value the consumer is willing to pay, the greater the MARGIN will be for the firm. Financial Management, Payer Contracting, Billing Governance, Stakeholder and Public Relations Medical Research, Medical Student Training Legal, Compliance, Patient Advocacy, Patient Satisfaction SUPPLIERS (Physicians, MCOs) Marketing and Promotion ER, Admitting, and Patient Intake Tests, Diagnosis, Treatment, and Referral Discharge Planning, Rehab/ LTC Referral Referral and Follow-Up CUSTOMERS (Patients, payers, employers) Facilities, Security, Maintenance, Housekeeping Clinical, Financial, and Managemant Information Systems (EMR, CPOE) Human Resource Management, Medical Staff Relations, Nurse Recruiting Risk Management, Case Management, Quality Assurance 11
  • 12. 10/7/2013 Value Chain System for an Entire Industry Supplier Value Chains Activities, Costs, & Margins of Suppliers A Company’s Own Value Chain Internally Performed Activities, Costs, & Margins Forward Channel Value Chains Activities, Costs, & Margins of Forward Channel Allies & Strategic Partners Buyer or End User Value Chains The Buyer’s Value Chain • A firm’s differentiation stems from how its value chain relates to its buyer’s chain. • Differentiation derives fundamentally from creating value for the buyer through a firm’s impact on the buyer’s value chain. • Value is created when a firm creates a competitive advantage for its buyer. • The buyer must perceive the value to pay a premium price. Linkages with Supplier Value Chain • Linkages between suppliers’ value chains and a firms chain provide opportunities for the firm to enhance competitive advantage. • Division of benefits between firm and its suppliers is a function of supplier’s bargaining power and reflecting in supplier’s margins. • Both coordination with suppliers and hard bargaining are important to competitive advantage. Outsourcing • The purchase of a value-creating activity from an external supplier • A firm may outsource all or only part of one or more primary and/or support activities. 12
  • 13. 10/7/2013 Forces Driving Outsourcing Strategic Rationales for Outsourcing • Few organizations possess the resources and capabilities required to achieve competitive superiority in all primary and support activities • Improve business focus – Lets a company focus on broader business issues by having outside experts handle various operational details – By forming and emphasizing fewer capabilities a firm can concentrate on those areas in which it can create value • Provide access to best capabilities – Specialized resources of service providers makes best capabilities available to firms in a wide range of applications – Specialty suppliers can perform outsourced activities more efficiently Strategic Rationales for Outsourcing Core vs Context • Frees resources for other purposes – Redirects efforts from non-core activities toward those that serve customers more effectively • Sharing risks – Reduces investment requirements and makes firm more flexible, dynamic and better able to adapt to changing opportunities • • • • • Reduce and control operating costs Make capital funds available Gain access to world class capabilities Resources are not available internally Function difficult to manage Outsourcing Issues Outsourcing Issues • Outsource only to firms possessing a core competence in terms of performing the primary or supporting the outsourced activity • Do not outsource activities in which the firm itself can create and capture value • Do not outsource primary and support activities that are used to neutralize environmental threats or to complete necessary ongoing organizational tasks • Do not outsource capabilities that are critical to the firm’s success, even though the capabilities are not actual sources of competitive advantage • Do not outsource activities that stimulate the development of new capabilities and competencies 13
  • 14. 10/7/2013 Outsourcing Risks Outsourcing Costs Outsourcing – Organizational Complexity Other Internal Issues • Organizational Structure: Specialization, control, command, decision, communication flow • Corporate culture: identity, commitment, stability, and employee behavior • Marketing: positioning, segmentation, product life cycle, marketing mix, brand • Financial: financial leverage, capital budgeting • R&D: R&D intensity(% R&D spending), patent, publication, new product, technology transfer, technology discontinuity • HR: teams, temporary workers, quality of life and diversity 14