3. RECORD
A record is something that represents proof of
existence and that can be used to recreate or prove
state of existence, regardless of medium or
characteristics. A record is either created or
received by an organization in pursuance of or in
compliance with legal obligations
4. RECORD CLASSIFICATION
Records managers use
classification or categorization of
record types as a means of
working with records. Such
classifications assist in functions
such as creation, organization,
storage, retrieval, movement, and
destruction of records.
5. RECORD KEEPING
When you are a first year teacher, you will have many different
aspects of teaching to manage. In addition to designing lesson
plans and actually teaching students, you will need to come up with
an effective classroom management plan.
Record keeping can be one very time consuming aspect of
classroom management. You need to set up systems that will help
you keep track of all of the different records you need to keep on
each student. Once you do this, you can focus on the other aspects
of your job.
6. Keep Good Records
One of the best things you can do is to keep good records. In
addition to grades, you need to record any times that you sent
notes home, if you had to report a student to the office, or if you
contacted a parent directly.
Some of grade keeping software has a place where you can easily
input this information along with your attendance records. If you
do have written correspondence, it’s always a good idea to keep it
on file so you can refer back to it at a later date.
Another very important aspect is to keep up with grading papers
and making sure you’re entering them correctly into the computer.
This will help you avoid problems when it’s time to submit your
grades.
7.
8. KEEP PERMANENTLY AND PRESERVED
ANNUAL REPORTS
PERSONAL RECORDS
PARENTS TEACHER MEETING
ALL KIND OF CONTACT
MONTHLY TEST REPORT
WEEKLY TEST REPORTS
POLICY AND ADMISSION RELATED ALL DOCUMENTS
9. OTHER RECORD KEEPINGS
ADMINIDTRATIVE RECORDS
ACADEMIC RECORDS
ACCOUNTING / FINANCIAL RECORD
LEGAL RECORDS
CONVENIENCE RECORDS PERSONNEL RECORDS
11. RECORDS WITH EVIDENCIAL RECORDS
ORGANIZATIONAL CHARTS
ANNUAL REPORTS
OFFICIAL HISTORIES
CORRESPONDENCE
LEGAL OPINIONS AND DESCISION
HAND BOOKS AND MANUALS
AUDIT RECORDS
ACCREDITATION RECORDS
13. ESTABLISH A RAPPORT FOR PARENTS
As a teacher, it is important to have the parents on your side.
One easy way to do this is to send home a disclosure
statement at the beginning of each year or each semester.
This statement clearly outlines class rules and explains your
policy on makeup work, attendance and extra credit. Including
a calendar that outlines what you will be covering each month
gives the parents an idea of what you’re tackling each month.
If you are teaching elementary school students, a weekly
newsletter can really help build your relationship with parents.
Be sure to keep copies of that on file too!
15. Collaborate with Other Teachers
It helps to consult with other teachers about any
aspect of managing your classroom. They may be
willing to share lesson plans for a unit or give advice
on dealing with a difficult student.
If you’re on a team, you may want to coordinate your
assignments to help the students get deeper into the
curriculum. Other teachers can be one of your best
resources.
16. Seek a Mentor
Some school districts have begun implementing a mentoring
program for new teachers. Studies have shown that new teachers
with mentors are more successful and will continue to teach after
the first year.
If your school does not have a mentoring program, you should look
for one on your own. Usually finding someone within your
department will be the most helpful. If you can talk about your
concerns with someone who understands what you are going
through, you will have a better chance at being successful.
