1. 27, October 2007, Dr. N. Sai Bhaskar Reddy Workshop on Social Engineering Activities on L I Schemes At APSIDC , HYDERABAD PARTICIPATORY PERFORMANCE MONITORING SYSTEM (PPMS)

8. DEVELOPING PERFORMANCE INDICATORS

11. PERFORMANCE INPUT OUTPUT OUTCOME PROCESS SOCIAL MANAGERIAL TECHNICAL

12. IRRIGATION MANAGEMENT CYCLE AT COMMUNITY LEVEL

13. Procedure for taking action following strategic and operational performance Assessment. Data measurements and processing Is the present situation acceptable? Document and report on actual performance Identify / review strategic objectives and set targets Draw up and agree service delivery specification Identify performance criteria indicators and target values Are operational targets met? Operational or strategic analysis? Remove causes through remedial action Diagnostic analysis – find causes for deviation from target value(s) Can identified causes be removed? Do operational targets need review? no no no yes yes yes Yes no yes 3 years plan Annual 3 yrs Periodic Periodic Half-yearly Quarterly

14. WEBCHART - MONITORING

15. PARTICIPATORY SELF MONITORING (Quantified Participatory Assessment method) Measurement Criteria Red mee tings not regularly held Blue Meetings held as and when needed Yellow Meetings held monthly Green Regular meetings with fixed date, time more than once a month Parameters Measurement Criteria 0-25 (Red) 26-50 (Blue) 51-75 (Yellow) 76-100 (Green) Record keeping No written Records apart from bank/post office pass book Records not update and written by external person as per his convenience Records written after the meeting by an unpaid external person Records written in the meeting by SHG member / a paid accounts writer Transparency of accounts Members not aware of transactions Only leader and book keeper aware of all transactions More than 50% members aware of all transactions but accounts not read in meeting All members aware of all transactions & accts read in the meeting

16. Example of schematic diagram for operational monitoring of delivery performance ratio (DPR) each time period

17. LANDUSE MAP (Res. Mapping) DRIP IRRIGATION Sprinkler Irrigation Water Logging / Alkaline soils Land Under Preparation Land under irrigation Land under irrigation through private pumps / borewells

18. DASHBOARDS AT VARIOUS LEVELS

19. GIS / GRAPHICS / INFORMATION DASHBOARD

20. BBN TO UNDERSTAND THE PERFORMANCE

21. TYPE OF MONITORING Type of Monitoring Periodicity Methodology Who will do it? Coverage 1 Self Monitoring by WUA/Farmers Society Monthly Using Visuals / Formats CBOs Initially facilitated by SEC 100 % 2 Benchmarking Once in three years Formats (SEC+NGO) Internal 100% 3 Performance Monitoring Seasonal (May-June / December-January) Formats (SEC+AEE+NGO) Internal 100% 4 Internal Process Monitoring Six monthly Collect process information WUA 100% 5 External Evaluation Annually Use of traditional and participatory methods External Agency/s Statistically significant sample size

22. TYPE OF MONITORING Type of Monitoring Periodicity Methodology Who will do it? Coverage 6 Issue / Theme Based Studies Occasional Qualitative and Quantitative data, participatory methods Jointly with outside experts Sample basis 7 Longitudinal Study Six Monthly In-depth qualitative information as well as quantitative data, regarding the Structural and Institutional analysis from community level to MD APSIDC Independent Agency Small sample 8 GIS / GPS/ RS applications Annual In-depth spatial temporal analysis for decision support Internal + External Sample 9 Case studies Occasional Descriptive studies with factual data External Sample 10 Video clippings, Photos, Audio records Occasional Covering important aspects Internal / External All

23. Tools / Equipment for PPMS Documentation Equipment / Software 1 Audio-Visual Mini-Digital Video Camera 2 Audio visual Windows movie maker software 3 Images / Photos Digital Cameras 4 Images / Photos Picasa 2 software 5 Audio Transcend Pen drives (P-Sonic) Audio Audacity software 6 Online conferences Webcam 7 Online conferences Skype / Google Chat

24. PROPOSED THEMATIC STUDIES Study Theme Method Output Specifics Understanding post-project sustainability of LISs after handing over to the community. A systematic study covering more than 5 year old LISs. Report Analysis of the physical and social structures in the handed over schemes. Understanding irrigation practices and adaptability. Sample study covering different irrigation practices. Report Farmers who have adopted different irrigation practices and the reasons. How the poor / landless are accessing the benefits of the LISs in implementation. Sample study of the people - Report local and in migrants (seasonal and permanent) An assessment of the processes and outcomes of capacity building Sample study of the farmers attended Capacity building programmes Report Quality of the trainings, awareness, etc., and its impact. Crop productivity and crop diversification study Sample farmers study Report Choice of crop, technology, practices, decision support system, enabling factors, etc.

25. PROPOSED THEMATIC STUDIES Study Theme Method Output Specifics Outcome of LIS study for more than 10 year old successful LIS. Audio-visual documentation and application of BBN software in understanding the influencing factors. Report / BBN DSS software (Basic model) Results in implementation the LIS on the stakeholders. Landuse under one LIS for three years covering Kharif and Rabi seasons. One LIS study - using GIS / GPS tools and Google earth images. Maps / Report Understanding the gap between projected and actual irrigated areas, reasons for landuse changes by the farmers. Study of agriculture and meteorology relationships in LIS. Using the regional meteorological data, in association with agri-advisory center facility at ANGRAU. Report Impacts of climate variability factors on LIS and Agriculture. Changes in soil characteristics study under the lift irrigation schemes Different types of soils would be analyzed for understanding the changes that happened in soils due to irrigation. Report Understanding the reasons for soil degradation and recommending solutions / technologies for sustainable use of the soil for production.

26. Link to formats PPMS PROFORMAS / INDICATORS

27. thank you