Email Archivierung / SharePoint Datenschutz mit ControlPoint

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Move, Manage, ProtectMove, Manage, Protect
DSGVO / GDPR
How Metalogix can help
Ragnar Heil, Microsoft Alliance Manager EMEA
rheil@metalogix.com

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Fines up to
€20,000,000
or 4% of Turnover

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Will you be ready?

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Eight steps
to get you prepared

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How we can help

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1. Appoint a Data Protection Officer
2. Choose a base in the EU
3. Develop a breach notification process
4. Review existing content for personal information
6. Ensure your systems are compliant
7. Conduct employee training
Tools to help you get ahead of GDPR
8. Audit activity
5. Optimize your content and environment
Adopt Best Practices
Adopt Best Practices
Adopt Best Practices
Adopt Best Practices
Leverage Tools
Leverage Tools
Leverage Tools
Leverage Tools

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Review existing content for personal
information
Scan, detect and classify content across site
collections, sites, lists and libraries using a
proprietary algorithm and a next generation
machine learning engine for exceptional
accuracy
Enabling Tools: ControlPoint with Sensitive
Content Manager

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ControlPoint –
Sensitive Content Manager

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Optimize your content and environment
Consolidate, archive, and organize content to
make management easier
Ensure you are on a supported version of
SharePoint to receive patches for uncovered
vulnerabilities
Enabling Tools: StoragePoint, Archive Manager,
Content Matrix

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Ensure your systems are compliant
Set and enforce your governance policies based
on the context in which data is used, adapting
automatically as user behavior changes
Quarantine and/or provide notifications
regarding content containing sensitive data types
Enabling Tools: StoragePoint, Archive Manager,
ControlPoint with Sensitive Content Manager

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Archive Manager

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1. Die Umsetzung in der Praxis mit Archive
Manager
E-Mail Archivierung mit Metalogix Archive Manager Exchange Edition
• User Archivierung
• PST Archivierung
• Journal Archivierung (Compliance Archivierung)
• Archivierung von E-Mails mit unterschiedlichen Aufbewahrunszeiten
• Ausschluss von einzelnen E-Mails auch möglich

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2. Die Erfüllung der rechtlichen Anforderungen
E-Mail Archivierung mit Metalogix Archive Manager Exchange Edition
• Volltextindexierung für alle archivierten E-Mails inkl. Anhang
• Retention Management bei der Archivierung
• Ablage der Archivierung auf allen gängigen WORM Medien
• z.B. NetApp, EMC, FastLTA, Hitachi, Tivoli,iCas, …)
• Legal Hold für Mailboxen möglich
• Protokollierung aller Aktionen innerhalb der Archivierung
• Auditor Zugriff auf das Journal Postfach

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3. Die Systemanforderungen
E-Mail Archivierung mit Metalogix Archive Manager Exchange Edition
• Windows Server 2008R2 / 2012 / 2012R2 oder 2016
• Exchange Server 2010, 2013, 2016 oder Office 365
• SQL Server oder Oracle Server
• Outlook 2010, Outlook 2013 oder Outlook 2016 Installation

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4. eDiscovery

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Audit Activity
Audit SharePoint for PII visibility in minutes,
not days
Continuously monitor user actions and content
changes to detect and instantly react to
anomalous activity
Enabling Tools: ControlPoint with Sensitive
Content Manager

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ControlPoint

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29. Move, Manage, Protect