The document summarizes key information about the Polish Customs Service. It discusses the Service's mission to protect EU and Polish citizens and financial interests, facilitate legal economic activity, and enforce customs legislation. It outlines the Service's structure, with departments at the national and regional levels. It also provides statistics on the Service's staff, budgets, revenues collected, and time to release goods. The document discusses the Service's use of IT systems and e-government initiatives to modernize processes and facilitate trade.

1. Polish Customs Service
Organization, Tasks, e-Government
Taipei, September 2012
Wojciech Sobczyk
sobczyk.wojciech@kra.mofnet.gov.pl

2. EU MAJOR EXTERNAL BORDER
CROSSING POINTS
528 km
maritime border 1155 km
land border
4 major seaports
11 international airports
16 major land border crossing points
1

3. protection of EU and
PL citizens, traders
and market
protection of EU and
PL financial
interests / revenue
facilitation of legal
economic activity
enforcement
MISSION

4. MINISTER OF FINANCE
DIRECTOR GENERAL OF CUSTOMS, UNDERSECRETARY OF STATE
4 DEPARTMENTS - MINISTRY OF FINANCE
16 CUSTOMS CHAMBERS
ADVISORY COUNCIL
46 CUSTOMS OFFICES
154 CUSTOMS BRANCHES
CUSTOMS SERVICE DEPARTMENT
CUSTOMS POLICY DEPARTMENT
CUSTOMS –EXCISE CONTROL
AND GAMBLING CONTROL
DEPARTMENT
NATIONAL LEVEL
REGIONAL LEVEL
EXCISE AND ECOLOGICAL TAX
DEPARTMENT
STRUCTURE

5. 15 266
Regional level - 16 customs chambers with offices and branches
14 315
customs officers
238
office staff
713
civil servants
341
National level - 4 Customs Departments in Ministry of Finance
254
customs officers
87
civil servants
STAFF
as stands as 31.05.2012

6. • Customs
• Excise
• Gambling
• Enforcement
TASKS

7. • EU common customs legislation
Community Customs Code, Implementing Provisions, Common
Customs Tariff, Customs Duties Reliefs, Intellectual Property
Rights, protocols on customs mutual assistance
• National customs legislation
Customs Law, Customs Service Law, Gambling Law
LEGISLATION

8. Basic operational documents:
• Action Strategy of the Polish Customs Service
for years 2010-2015
• 3i Initiative (Innovation, Internet, Intelligence)
STRATEGIC PAPERS

9. Incomes in 2011:
• Total state budget incomes
87 838 million USD
• Budget incomes from activity of the Polish Customs
Service
28 678 million USD
• Participation in state budget incomes
32%
incl.
• customs duty 609 million USD
• excise tax 18 343 million USD
• gambling 475 million USD
• VAT 9 200 million USD
• Others 51 million USD
KEY FIGURES

10. 471 mln USD
BUDGET EXPENSES
OF CUSTOMS CHAMBERS
28 678 mln USD
BUDGET INCOMES FROM ACTIVITY
OF POLISH CUSTOMS SERVICE
61.00 PLN 1.00 PLN

11. Time to Release Goods
Data: August 2012
Time to release
Export
[% of declarations]
Import
[% of declarations]
less than 3 min. 98,80 78,00
to 15 min. 0,45 11,98
to 1h 0,51 6,04
to 3h 0,11 1,27
to 12h 0,11 0,59
over 12h 0,03 2,13

12. Time to Release Goods
Data: August 2012
less
than 3
min.
to 15
min.
to 1h
to 3h
to 12h
over 12h
export
import
0,00%
10,00%
20,00%
30,00%
40,00%
50,00%
60,00%
70,00%
80,00%
90,00%
100,00%
%of declarations
export
import
Time for release of goods (export) or
time to give the "after inspection" status of the goods (before
payment) (import)

13. • 3 forms of simplification (Community Customs Code)
– Import: ~42% of total customs clearance
– Export: ~39% of total customs clearance
• AEO simplifications
Simplified Clearance Measures

14. • 1st and 2nd simplification form
– clearance bases on an incomplete declaration or
simplified declaration.
– goods must be presented at the customs office.
– 1st simplication form
• an occasional clearance,
• does not require a permission.
– 2nd simplification form
• permanent clearances,
• requires a permission.
Simplified Clearance Measures

15. • 3rd simplification form
– goods at trader’s place,
– cargo examination done at traders place,
– short-time check (guaranteed in case lack of
control),
– customs clearance can base on an entry in a register
held by a trader,
– requires a permission.
Simplified Clearance Measures

16. Authorized Economic Operators simplification
– less goods examinations and documment controls than
non AEO traders,
– priority of control in case selection for inspection,
– right to prior notice in case of control ,
– entry summary declaration with limited safety data,
– the possibility of inspection at a place other than the
customs office.
AEO

17. Authorized Economic Operators
• From 1 January 2008
• Total number of certificates granted (till September 13, 2012)
in PL: ↑ 576
in EU: ↑ 11 779
EU Agreements on mutual recognition of AEO:
- signed with Norway, Switzerland, Andorra, Japan, USA
- negotiations started with Canada, China, Korea
AEO

18.  quantity of seized cigarettes and tobacco
532 million pieces of cigarettes & 259 tonnes
of tobacco
 quantity of revealed and seized illegal alcohol
390,4 thousand litres
 quantity of revealed irregularities in fuel turnover
7,91 million litres
quantity of narcotics
2 692 kg / 290 litres / 11 656 pieces
quantity of CITES specimen
7 199 specimen
quantity of pirated and counterfeit goods
8 million pieces
Results of control activities in 2011

19. e-Government, e-Administration
Polish Customs

20. Operating IT Systems
Polish Customs
• Import:
– Celina system (customs declaration processing system),
– ICS (safety and security),
– Zefir (revenue management system)
• Export:
– Export Control System (ECS),
• Transit
– NCTS (New Computerised Transit System).

21. Operating auxiliary IT Systems
Polish Customs
• Certificates Authority (issues certificates for electronic
signature),
• Risk Analysis Module,
• Declaration validator,
• Guarantee Management System.

22. e-Customs programme
Polish Customs

23. Polish Customs Administration
„e-Customs” Programme
Feasibility Study
• The aim of the programme "e-Customs" is to create
an electronic environment of Polish Customs Administration for
the provision of public services associated with the collection
of duties, trade in goods and ensuring the security of
international trade.
• In the programme was isolated more than 20 projects covering
all business areas of Polish Customs Administration.

24. Polish Customs Administration
„e-Customs” Programme
• Feasibility Study - Main requirements
• implementation of EU requirements arising from e-
Customs (EU) initiative,
• facilitate the conditions for legitimate
business through more efficient businesss handling
and increasing the availability of IT information
resources,
• increased exchange of information with other
customs administrations, the European Commission
and cooperating institutions.

25. Polish Customs Administration
„e-Customs” Programme
• Feasibility Study - main goals
• Increase of the efficiency and friendliness of customs
service in the areas associated with the collection
of duties, trade in goods and ensuring the security of
international trade.
• Improving cooperation between the Polish Customs
and cooperating institutions.
• Increase the efficiency of internal processes of the customs
administration.
• Rationalisation of customs administration costs associated
with computerization.

26. Polish Customs Administration
„e-Customs” Programme
Feasibility Study – projects portfolio 1/2
Name Brief description
ARIADNA2
National Custom's Data Warehouse
AES PL Automated Export System (includes ECS). Provides export functionality and
requirements both of national and common EU domain.
AIS PL
Automated Import System. Includes import functionalities of national and
common domain (national import application), common EU.
Includes ICS – Import Control System – national part of common EU system
that provides safety and security risk analysis.
ECIP/SEAP
PL National Customs Information Portal/Single Electronic Access Point
HELP DESK 2 Business/IT user support and assistance system
HERMES2 Human Resources Management
INFRA
IT infrastructure components and virtualisation technology.
ISZTAR4
Integrated Customs Tariff Management (and Classification) System

27. Polish Customs Administration
„e-Customs” Programme
Feasibility Study – projects portfolio 2/2
Name Brief description
MCA Enterprise Service Bus enabling service oriented architecture technology
NCTS2
New Computerized Transit System
OSOZ2 Polish Customs Guarantee Management System
PDR
Master Data Management (MDM) system.
PKI Public Key Infrastructure - operators and documents authorization system
including implementation of Single Sign On technology and Certificate Authority.
SZPROT CRM – Customer Relationship Management Operators, authorizations and
decisions national management system. It includes EORI and AEO.
SZPADA Business Process Management implementation initiative.
ZEFIR2
Revenue Management System
ZISAR Integrated Risk Management System

28. Polish Customs Administration
„e-Customs” Programme
Single Window Initiative
• Basic operational documents
– Single Window Compendium,
– IT Master Plan
– Single Window Conception in Foreign Trade
• Goal
– Procedures simplification for traders and institutions,
• Realization
– Trial in cooperative with the Agricultural Market Agency
– Future data exchange with other institutions.

29. Thank you for your attention