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Re-Aligning Project-Stakeholders Expectations

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Dr. Thomas Juli
Dr. Thomas Juli

The document summarizes a workshop session aimed at re-aligning project objectives and stakeholder expectations for a project that is behind schedule. The workshop consists of breakout sessions where stakeholders discuss their needs, priorities for the project, and potential impacts of delays. Groups then present their responses. In the second part, participants vote to prioritize objectives and success factors. The workshop aims to develop a revised, mutually agreed upon project objective statement to help get the project back on track.

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Re-aligning Project Objectives and Stakeholders’ Expectations in a Project Behind Schedule Session #ADV12 Thomas Juli, Ph.D., PMP Managing Director, Thomas Juli Empowerment Partners
Outline of Session Workshop Simulation ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Introduction Conclusion
Project Situation (1/2) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],Project Situation (2/2) KEY QUESTION : Can this workshop become the foundation of project success and if so, how? ,[object Object],[object Object],[object Object],[object Object]
Objectives of Simulation ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],* Active participation in the simulation may vary depending on the actual number of session attendants.
Purpose of Workshop ,[object Object],[object Object],[object Object],[object Object],[object Object],Expected Outcomes Objectives ,[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],Workshop Setup & Parts ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Part II: Prioritization Workshop attendants : All affected department chairs*, sponsor, business and technical track leaders of the project team Workshop duration : 3+ hours. Simulation duration : 40 minutes * Affected departments: marketing, customer care, Call Center, accounting / billing, IT Part I: Introduction & Breakouts Part III: Conclusion
Part I: Breakouts ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],2. Print each answer on a separate moderation card (e.g. 4x5 inch card) 3. Appoint one member to present results to whole group. Presentation limit for simulation: 2 minutes * Simulation will cover only select number of questions.
Prioritization ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Part II: Prioritization Voting Rules Voting & Discussion Sequence 






 .........
Part II: Possible Simulation Results
Part II: Possible Simulation Results
Part III: Summary of Results ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],Workshop Outcomes & Take Aways ,[object Object],[object Object]
Lessons Learned From Other Workshops ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Q & A ,[object Object],[object Object],USA: 2018 Jeffery Martin Drive St. Louis, MO 63366 [email_address] www.thomasjuli.com (888) 558-5710 (toll free, US only) Germany (headquarters): Bahnhofstr. 24 68535 Edingen(Heidelberg) [email_address] www.thomasjuli.com +49 (0)151-516 333 22

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Re-Aligning Project-Stakeholders Expectations

  • 1. Re-aligning Project Objectives and Stakeholders’ Expectations in a Project Behind Schedule Session #ADV12 Thomas Juli, Ph.D., PMP Managing Director, Thomas Juli Empowerment Partners
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  • 10. Part II: Possible Simulation Results
  • 11. Part II: Possible Simulation Results
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Hinweis der Redaktion

  1. The new project manager Enjoying support of sponsor and senior management Solid understanding of the company’s organizational environment, its governance structures and standard processes Significance of stakeholder interviews helped understanding introducing himself gaining support for workshop
  2. Print-out of this slide will be provided to all workshop participants
  3. Common definition and understanding of the project objectives = foundation for all consecutive project work Prioritization guidelines for operational project work remaining requirements gathering and evaluation project planning executing monitoring closing activities Simple and effective team building exercise