Power to Your People – The Death and Rebirth of CRM
Presentation title: Digital Customer Service for the Digital Age
Dominic Monkhouse describes how audiences are operating online and how to deliver outstanding service through online channels
As a self-service evangelist, Dominic will be speaking about the ways in which digital customer service can improve the satisfaction of members rather than reduce it. Using experiences from his own business background as well as those of some of the world’s most customer focused organisations, Dominic will bring into sharp focus what members really want, and how we should be helping them to help themselves.
Additional talking points / details:
· Applications of social media channels, such as Twitter and Facebook, to deliver a service message
· Engaging with consumer audiences to understand satisfaction through techniques such as Net Promoter Score
· Benefits of adopting channels for two-way, open and transparent communications; building communities and engagement through social media
7. Start with the staff – IT’S PROVEN:
FINANCIAL MODEL
Practice What You Preach
8. PRACTICE WHAT YOU
PREACH
I am highly satisfied with my job
I get a sense of accomplishment from my work
The work I’m given is challenging, not repetitive
I am committed to this firm as a career
opportunity
Move the scores from 4 to 5 on a 6 point scale
for a 42% improvement in financial performance.
Practice What You Preach
11. Myths that get in the way
What problem?
Someone else's problem or not the only one with
a problem
Cant fix it
Recovery is expensive
But the customers are happy
Cant afford to fix or too busy
CEO doesn't get it
12. The CEO gap
CEOs who believe their firm is above average
on service – 75%
Customer feedback – somewhat or extremely
dissatisfied with most recent experience – 59%
Accenture 2007
13. Issues
Keep handling the same issues
Self service doesn't exist or is rubbish
Service is reactive
Hard to contact the right person
Sorry I cant transfer you
Customer service dept.....
Company CANT listen
Wrong metrics
Wrong staff
14. Solutions
Eliminate dumb contacts
Closed loop active listening
Cut the crap meetings
Owners of solutions
Make yourselves easy to do business with
Self service tools that work
Change your metrics
Be proactive
Preventative support
First Call SupportTM
15. Stop doing dumb stuff
Why do customers contact you?
Phones calls
Emails
Support tickets
How to track this?
What happens to complaints?
How many invoice problems?
Credit notes for what?
Low rated support tickets?
16. Major Supermarket Chain
Heatmap Interpretation:
1. Promote success? For
example, create
prominent banner for
‘Go Shop’ or focus on
less popular items?
2. What are users’
missing? Can
navigation be
restructured?
17. Self service example
Before
1000 “tickets” per day
12 staff
Monthly purge to stay “on-top”
After
300 tickets per day
4 staff
Costs
setup plus
£600 down to £200 per month
19. Recovery
TNT found increased loyalty after recovery
Done right it builds trust
Don't just write you need to call
20. Measure your service
Not annual survey!
NPS monthly
Customer touch points
By employee
By touch point
Every time in real time
Feedback, feedback, feedback
21. Maximising The Value of
Customer Feedback
2. COMMUNICATING TO OUR EMPLOYEES
• All can access survey results online (in real time)
• E-mail alerts instantly sent to Operations Director
if customer rates itlab less than 7/10
1. MEASUREMENT
• NPS issued monthly to 1/3rd customer base
• Insight Survey issued within 30 days of
becoming a customer
3. ACTION PLANNING
• Survey results (NPS, suggestions for improvement
etc.) are reviewed at team meetings
•Directors ring all text answers
4. ACTION DEPLOYMENT
• Customers that aren’t
delighted are followed up with
a health check
• Appropriate customer
suggestions are implemented
5. COMMUNICATING TO
OUR CUSTOMERS
• Customers receive
feedback on the changes
we have implemented as
a result of their
suggestions
22. Net Promoter Score
Net Promoter score
Key metric to measure customer service
Would you recommend us to a friend or colleague?
Your dedicated team is rewarded only on your satisfaction
Bad profits and Good profits
Bad profits are profits earned at the customer’s expense, in
other words, profits earned from customers which then become
detractors
Good profits are earned from creating customer value, which in
turn creates customers who are promoters
28. Percentage of Buyers Getting
the Same Make Again
Source: J.D. Power Associates
40%
0%
10%
20%
30%
40%
50%
Good Car/Good Dealer
16%
Good Car/Bad Dealer
24%
Bad Car/Good Dealer
29. Employee Satisfaction Drives
Loyalty
MEANS
Low employee turnover is directly linked to high
customer satisfaction. Dissatisfied employees are
300% more likely to leave.
SPECIFIC ACTIONS
Implement weekly yay/meh/boo (YMB) survey – act
decisively on the results.
Management to be careful what is promised and
then ALWAYS deliver on promises to staff.
32. THE CHALLENGES WE FACED
“It’s not how good you are it’s how good you want to be…”
• Poor communication with clients – always reactive,
never proactive.
• Poor communication internally – impacting client
service.
• Lack of commercial confidence – Fear of
discriminating about which customers to serve.
• Crisis of bureaucracy – competing systems,
conflicting goals.
• Poorly integrated acquisitions – different product
sets, cultures and teams.
• Misaligned products – didn’t reward adding value to
the client.
33. THE ACTIONS WE TOOK
Clearly define excellence – Service Obsession™ & Core
Values
Create strong culture – Flags, 10 Things, Balls of Glory,
Charity & Social Committees, Friday Nights & Fun Zone.
Benchmark excellence – Net Promoter & closed case
Redefine Products – 2.0, Direct, ITMS
IT Manager – trusted advice from a techie NOT a
salesman.
Specialist Practices – acquisitions role clearly defined
Netsuite – replace all internal systems for data unity,
portal, single invoice, surveys, instant feedback loops
34. THE IMPACT ON THE ORGANISATION
Service gross margin – From 50% to 67%
Profitability – From breakeven to 7% and rising (35K pm)
SLA – 10 minute critical 97% last quarter average
2.34min
Responsiveness – average call answer is 4 seconds
5 out of 5s! – 75% of rated tickets marked 5 – Serviced
Obsessed (40% response rate)
Financial Times Top 50 Places to Work (companies of
any size)
NPS - -2 to +14 and then +55
The Results you Can’t Measure – go and visit for
Richard’s Mum’s Cake!
35. Specific Actions
Abandonment rate
Back to the floor
Say thank you
Say sorry
Bombard the departments who should own the
issues
Mystery shop yourself
Blog about it
36. Measure
Contact rates – down
Repeat revenues – up
Referrals - up
Staff turnover – down
Escalations and complaint costs – down
Consistency - up