Administration oversees the daily operations of educational institutions and involves various responsibilities like hiring staff, setting goals, budgeting, and communicating with stakeholders. School administration specifically manages teachers, creates policies, and handles issues that arise in elementary, high schools, and universities. The role requires overseeing departments, advocating for students, and coordinating a variety of academic and social activities. Effective administration applies principles like hierarchy, control, and delegation of authority to achieve organizational objectives efficiently.
2. ⢠In the business world, everyone is paid in
two coins: cash and experience.
Take the experience first; the cash will come
later.
~Harold Geneen
3. ⢠Your most unhappy customers are your
greatest source of learning.
~Bill Gates,Business
⢠To be successful, you have to have your heart
in your business, and your business in your
heart.
~Thomas Watson, Sr.
6. ⢠Is the process of designing and
mantaining an environment where
individuals, working together in
groups, meet specific goals
effectively to create a surplus that
translates into utilities. In non profit
organizations it may be the
satisfaction of needs.
7. ⢠Managers carry out the management plan,
organize, integrate, direct, and control
funtions.
⢠Planning is deciding in advance what to do,
how to do it, when to do it, and who should
do it.
⢠Organizing involves identifying responsibilities
to be performed, grouping into departments
or divisions.
8. ⢠Coordinating: The purpose is to achieve
coordinated efforts among all the elements in
the organization.
⢠Staffing means filling job positions with the
right people at the right time. Involves staffing
needs, writing job descriptions, recruiting and
screening people to fill the positions.
9. ⢠Directing or commanding is leading people in
a manner that achieves the goals of effective
support system. It requires exceptional
interpersonal skills and ability to motivate
people.
10. ⢠Controlling is the function that evaluates
quality in all areas and detects potential or
actual deviations from the organization´s plan.
This ensures high-quality performance and
satisfactory results while maintaining an
orderly and problem-free environment.
⢠Budgeting, implements a plan through the
aplication of budget controls.
11. ⢠Effective leadership--which is required in
successful administration--calls for being
able to coordinate and balance conflicts
between individuals or groups.
⢠A leader has the skills to come to the
forefront in a crisis situation and take
charge in creative ways that lead to
resolution.
12. ⢠While there is considerable overlap
between administration and leadership,
there are also differences. A leader is not
necessarily an administrator and vice
versa.
13. Principles of Administration
⢠For any administration--business,
government, educational institutions--to
function properly, the principles of
management which include hierarchy,
control, unity of command, delegation of
authority, specialization, objectives,
centralization and decentralization must
be adhered to.
14. ⢠Every administration has a hierarchy that
is often represented as a pyramid. The
heads of departments in organizations
make decisions that concern their
divisions. Final decision making, however,
rests with the head of the organization.
15. ⢠Unity of command establishes who is
responsible for reporting to whom.
⢠Delegation of authority starts at the
top and works its way down the
chain of command; reporting works
its way back up.
16. ⢠Specialization refers to people doing
what they were hired to do rather
than being assigned tasks outside of
their job descriptions.
17. ⢠Every organization has to have
clearly stated objectives that all
employees try to meet.
Centralization refers to authority at
the top; decentralization is when
responsibility is delegated to various
levels.
18. Theories of Administration
⢠The initial theories of administration,
developed by Henri Fayol, identified the
basic principles of management and
specified that all managers had to plan,
organize, command, coordinate and
control.
19. ⢠Characteristics of excellent and most
recognized companies
⢠They are action-oriented, learned about
needs of customers, promoted
authonomy and enterpreneurship,
achieved productivity, based on values,
focused on what they know, minimum
staff, centralized and decentralized.
20. ⢠Effectiveness is described as âdo what is
appropriateâ includes the activities of
working that help the organization
achieve its goals.
⢠Efficiency is to achieve greater results
with the optimal use of organizational
resources.
21. ⢠The necessary elements of a company in
order to be successful are: Capital,
labour, and material resources and
efficient administrators to create a
surplus.
22. ⢠Basic elements of Administration:
⢠Achievement of objectives.
⢠Efficiency: optimize the results through the
use of all of them.
⢠Social group
⢠Collaboration of the collective effort.
⢠Coordination of resources.
23. Stephen Covey´s eight habits of
Highly effective People
⢠Independence
⢠The First Three Habits surround moving from
dependence to independence (i.e., self-mastery):
⢠Habit 1: Be Proactive
⢠Take initiative in life by realizing that your
decisions (and how they align with life's
principles) are the primary determining factor for
effectiveness in your life. Take responsibility for
your choices and the consequences that follow.
24. ⢠Habit 2: Begin with the End in Mind
⢠Self-discover and clarify your deeply
important character values and life goals.
Envision the ideal characteristics for each
of your various roles and relationships in
life.
25. ⢠Habit 2: Begin with the End in Mind
⢠Self-discover and clarify your deeply
important character values and life goals.
Envision the ideal characteristics for each
of your various roles and relationships in
life.
26. ⢠Habit 3: Put First Things First
⢠A manager must manage his own person.
Personally. And managers should implement
activities that aim to reach the second habit.
Covey says that rule two is the mental
creation; rule three is the physical creation.
28. ⢠Habit 4: Think Win-Win
⢠Genuinely strive for mutually beneficial
solutions or agreements in your relationships.
Value and respect people by understanding a
"win" for all is ultimately a better long-term
resolution than if only one person in the
situation had got his way.
29. ⢠Habit 5: Seek First to Understand, Then to be
Understood
⢠Use empathic listening to be genuinely
influenced by a person, which compels them
to reciprocate the listening and take an open
mind to being influenced by you. This creates
an atmosphere of caring, and positive
problem solving.
30. ⢠Habit 6: Synergize
⢠Combine the strengths of people through
positive teamwork, so as to achieve goals
no one person could have done alone.
31. ⢠Continuous Improvement
⢠The final habit is that of continuous
improvement in both the personal
and interpersonal spheres of
influence.
32. ⢠Habit 7: Sharpen the Saw
⢠Balance and renew your resources, energy,
and health to create a sustainable, long-term,
effective lifestyle. It primarily emphasizes
exercise for physical renewal, prayer
(meditation, yoga, etc.) and good reading for
mental renewal. It also mentions service to
society for spiritual renewal.
33. ⢠Covey explains the "Upward Spiral" model in
the sharpening the saw section. Through our
conscience, along with meaningful and
consistent progress, the spiral will result in
growth, change, and constant improvement.
In essence, one is always attempting to
integrate and master the principles outlined in
The 7 Habits at progressively higher levels.
34. ⢠Homework.. Bring examples of successful
administrations of successful companies or
bussiness âŚe.g kellogs, cocacola, levis, liquid
paper, colgateâŚ..etc. At least 5 stories.
⢠Hand-written in the notebooks.
36. What Is School Administration?
⢠School Administration officers oversee the
daily operations of schools, colleges,
universities, day care centers and preschools.
⢠A school administrator's specific
responsibilities differ between organizations
but often times these administrators are the
only link between the students and the local
community
37. Elementary, Middle and High School
Administration
School administrators in elementary,
middle and high schools, also known as
principals, usually have master's or
doctoral degrees in leadership or
administration. However, many
administrators in private schools have only
bachelor's degrees.
38. ⢠School Administration in both public and
private schools supervises teachers,
counselors, coaches, librarians and support
staff. Principals are also responsible for:
⢠Hiring and evaluating teachers
⢠Setting goals and objectives
⢠Communicating with parents, students and
community members
⢠Preparing budgets
39. College and University Administration
⢠Most administrators at a college or university
began their career as a professor, so most
postsecondary-level School Administration
professionals have master's or doctoral
degrees. School administrators at a college or
university oversee departments, both
educational and recreational, or they help the
president of the university oversee the entire
campus.
40. ⢠The responsibilities of these school
administrators vary depending on the size of
the college or university and the number of
students enrolled at the institution. Regardless
of the school's size, college administrators
usually handle things like:
⢠Hiring faculty
⢠Drafting budgets
⢠Creating policies and programs
⢠Raising money
⢠Advocating for students
41. The occupation of Education
Administrator has the following
characteristics:
⢠Social â Social occupations frequently involve
working with, communicating with, and teaching
people. These occupations often involve helping
or providing service to others.
⢠Enterprising â Enterprising occupations
frequently involve starting up and carrying out
projects. These occupations can involve leading
people and making many decisions. Sometimes
they require risk taking and often deal with
business.
42. ⢠Investigative â Investigative occupations
frequently involve working with ideas, and
require an extensive amount of thinking. These
occupations can involve searching for facts and
figuring out problems mentally.
⢠The Education Administrator-Post Secondary and
Education Administrator-All Others also include:
⢠Conventional â Conventional occupations
frequently involve following set procedures and
routines. These occupations can include working
with data and details more than with ideas.
Usually there is a clear line of authority to follow.
43. Typical work activities
⢠The range of administrative roles in the
education sector is enormous and
responsibilities can vary greatly depending on
the type of institution and the section or
department where you work.
⢠The responsibilities listed below give a flavour
of some typical tasks in various roles, but in
education administration it is unlikely that any
two jobs will be exactly the same. Tasks may
include:
44. ⢠servicing committees including academic
boards, governing bodies and task
groups;
⢠assisting with recruitment, public or
alumni relations and marketing activities;
⢠administering the 'student lifecycle' from
registration or admission to graduation
or leaving;
45. ⢠using information systems and preparing
reports and statistics for internal and external
use;
⢠participating in the development of future
information systems;
⢠contributing to policy and planning;
⢠managing budgets and ensuring financial
systems are followed;
⢠purchasing goods and equipment, as required,
and processing invoices;
46. ⢠supervising staff;
⢠liaising with other administrative staff,
academic colleagues and students;
⢠liaising with partner institutions, other
institutions, external agencies,
government departments and
prospective students;
⢠organising and facilitating a variety of
educational or social activities
47. ⢠providing administrative support to an academic
team of lecturers, tutors or teachers;
⢠drafting and interpreting regulations and dealing
with queries and complaints procedures;
⢠coordinating examination and assessment
processes;
⢠maintaining high levels of quality assurance,
including course evaluation and course approval
procedures.
