26. 3.The preparation of Administration personnel At this stage, lists all the personnel involved in the administration section of the business and those personnels who are not directly involved in operation (i.e. indirect workers). Using a two column table, indicate the personnel position in one column and the number of personnels in the second column. The table is as illustrated below: TABLE 1: LIST OF ADMINSTRATION PERSONNEL POSITION NO. OF PERSONNELS
27. 4. Develop a schedule of Tasks and Responsibilities The next step is to prepare a schedule of tasks and responsibilities. For each personnel position explain its main tasks and responsibilities. This may be illustrated by drawing a two column table as in TABLE 2. Then depict all the positions that have been described in TABLE 1 into Column one of TABLE 2. In column two, explain the tasks and responsibilities of each position. TABLE 2: SCHEDULE OF TASKS AND RESPONSIBILITIES POSITION TASKS AND RESPONSIBILITIES
28. 5.Develop a Schedule of Remuneration The remuneration of each personnel of all indirect workers has to be taken into consideration beforehand. The remuneration includes monthly salary or contractual wages, (daily, weekly or on project basis) and all provident fund contribution as well as work related insurance. Take note that provident fund contribution to EPF by employers is 12% (subject to regulatory changes) of base pay. Meanwhile, SOCSO contribution will be based on an average of 2.5% of personnel’s monthly salary not exceeding RM2000. It would be made clearer, if a schedule of remuneration is developed as below:
29. TABLE 3: SCHEDULE OF REMUNERATION POSITION NO. MONTHLY SALARY (RM) (A) EPF (RM) (B) SOCSO (RM) (C) TOTAL AMOUNT(RM) (A)+(B)+( C)
30. 6.Determine the Office Furniture and Fittings The business owner is to list all the office furniture and equipment that are necessary for the administration section. It is also necessary to include all office supplies. In addition, the owner should also survey and check on the prices of the office equipment and supplies in order to spend within the administration needs. Develop a list of office furniture and fittings as shown below. (Note: Also a prepare a separate list of office supplies. Example: Office stationeries) TABLE 4: LIST OF OFFICE FURNITURE AND FITTINGS TYPE PRICE /UNIT (RM) QUANTITY TOTAL AMOUNT (RM)
31. 7.The Preparation of The Administration Budget Upon the determination of the administration expenses classify the items into the following categories: Capital Expenditures/ Fixed Asset Cost Working Capital/Monthly Expenses Other Expenses
32. ADMINISTRATION BUDGET ITEMS FIXED ASSET MONTHLY EXPENSES OTHER EXPENSES Land & Building Furniture & Fittings Vehicle(office use) Renovation Salary (EPF & SOCSO) Rent Utilities Office Supplies Business Registration Business Licence/Permit Deposit Professional Fees Road Tax/Insurance Courses Attended TOTAL xx xx xx xx xx xx xx xx xx xx xx xx xx xx
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