How to prepare an agenda that works.

1. Meeting Agenda
Quick Tip
by

2. Meetings
Every Project
Starts
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

3. Meetings
Every Project
Starts
With 3
Questions
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

4. Meetings
1: What?
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

5. Meetings
1: What?
This is the goal
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

6. Meetings
Step 1
Write the Goal
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

7. Meetings
Why Write the Goal?
• Writing Makes It Real
- You Can Review It
- You Can Improve It
- You Can Share It
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

8. Meetings
Why Write the Goal?
• Writing Makes It Real
- You Can Review It
- You Can Improve It
- You Can Share It
• Imaginary Goals Never Happen
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

9. Meetings
Step 2
Evaluate the Goal
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

10. Meetings
Check If the Goal
• Is Achievable
- Key People Available?
- Time to Prepare?
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

11. Meetings
Check If the Goal
• Is Achievable
- Key People Available?
- Time to Prepare?
• Is Suitable for a Meeting
- Can You Phone? Visit? E-mail?
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

12. Meetings
Check If the Goal
• Is Achievable
- Key People Available?
- Time to Prepare?
• Is Suitable for a Meeting
- Can You Phone? Visit? E-mail?
- If Yes: No Meeting (Applause!)
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

13. Meetings
2: Why?
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

14. Meetings
2: Why?
This is the purpose
of your meeting
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

15. Meetings
Step 3
Write the Purpose
(or Benefit) of
Achieving the Goal
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

16. Meetings
The Benefit
• Sells Interest in Your Meeting
• Justifies the Cost of a Meeting
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

17. Meetings
3: How?
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

18. Meetings
3: How?
This Is the Plan
(or Agenda)
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

19. Meetings
Step 4
Write the Agenda
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

20. Meetings
An Agenda Should
• Describe a Fair Process
- All Participate
- Decide by Consensus
• Include a Time Budget
• Be Sent Before the Meeting
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

21. Meetings
Important
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

22. Meetings
Without a
• Goal
• Benefit
• Plan
It’s Not a Meeting
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

23. Meetings
It’s a Party
And parties seldom produce
more than donut crumbs
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com

24. Meetings
Steve Kaye
• Speaker, Author, Facilitator
- Since 1992
- Over 800 Articles
• More Info at:
- www.stevekaye.com
- 714-528-1300
• Want Results That Last? Call Me.
© Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300
www.stevekaye.com