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THE NEW MAPS:
EXPERIENCES FROM
ASSESSING PUBLIC
PROCUREMENT SYSTEMS
Paulo Magina
Head of the Public Procurement Unit
OECD ...
MAPS is…
2
• For all public procurement systems
• At any level of government and the public sector
• For any country, rega...
MAPS complements other
assessment tools
Governments evaluate their economic and financial systems to:
• Ensure accountabil...
A flexible methodology for all
contexts
14 Indicators
55 Sub-indicators
4
MAPS can be seen as the international standard a...
MAPS suite
The MAPS Suite includes:
• MAPS core tool to assess the
procurement system as a
whole
• Guidance and templates ...
Assessing the indicators in 3 steps
1
• Check quantitative assessment criteria
2
• Check qualitative assessment criteria
3...
Gaps and red flags lead to
recommendations
Step 1: MAPS User’s Guide: “substantive or material gap”
• Less than substantia...
The Assessment Milestones
8
Plan and
prepare the
assessment
Analyse
country
context
Assess system
and develop
recommendati...
Main PP stakeholders to engage
Procurement
System
Employees
Stakeholders
Competitors
Unions Users
Contracting
Authority Co...
10
OECD supports MAPS
assessments on three continents
5 Caribbean
States
Brazil
Kazakhstan
Greece
Norway
Argentina
• Similar, but separate procurement systems for general
government and SOEs
• SOEs provide public services and conduct mor...
1(a) 4(a) 9(a) 11(a)
1(b) 4(b) 9(b) 11(b)
1(c) 5(a) 9(c) 11(c)
1(d) 5(b) 10(a) 12(a)
1(e) 5(c) 10(b) 12(b)
1(f) 5(d) 10(c)...
Our goal: Quality assessments
based in good practices
Clearly define
objectives
Ground the
assessment in
the country’s
con...
FOR MORE INFORMATION ON OECD WORK ON PUBLIC PROCUREMENT
OECD.ORG/GOV/PUBLIC-PROCUREMENT
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Paulo Magina, OECD Public Governance Directorate, third regional conference on public procurement for ENP East countries, Tbilisi, 6 November 2019, 2

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Presentation by Paulo Magina, Head of the Public Procurement Unit, OECD Public Governance Directorate, on the new maps: experiences from assessing public procurement systems, Tbilisi, 6-7 November 2019.

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Paulo Magina, OECD Public Governance Directorate, third regional conference on public procurement for ENP East countries, Tbilisi, 6 November 2019, 2

  1. 1. THE NEW MAPS: EXPERIENCES FROM ASSESSING PUBLIC PROCUREMENT SYSTEMS Paulo Magina Head of the Public Procurement Unit OECD Public Governance Directorate 3rd regional conference on public procurement for ENP EAST Countries Tbilisi, 6-7 November 2019
  2. 2. MAPS is… 2 • For all public procurement systems • At any level of government and the public sector • For any country, regardless of the level of development UNIVERSAL • To improve the effectiveness and efficiency of public procurement • To ensure integrity and transparency in the use of public funds • To encourage dialogue between stakeholders A REFORM TOOL • Using objective and comprehensive indicators • Engaging various stakeholders • Guaranteeing the highest standard through a quality assurance mechanism A RECOGNISED ASSESSMENT
  3. 3. MAPS complements other assessment tools Governments evaluate their economic and financial systems to: • Ensure accountability • Report to their constituents • Identify opportunities for reform • Monitor progress MAPS – procurement TADAT – tax PEFA – public finance Assessing economic & financial governance 3
  4. 4. A flexible methodology for all contexts 14 Indicators 55 Sub-indicators 4 MAPS can be seen as the international standard and universal tool to evaluate any public procurement system anywhere in the world.
  5. 5. MAPS suite The MAPS Suite includes: • MAPS core tool to assess the procurement system as a whole • Guidance and templates to support the assessment • A quality assurance mechanism ensured through the MAPS Secretariat • Supplementary modules to focus and deepen the analysis on a specific aspect Supplementary Modules Sustainable Procurement Professionali sation E- procurement Sector Level Assessment Entity Level Assessment Public Private Partnerships
  6. 6. Assessing the indicators in 3 steps 1 • Check quantitative assessment criteria 2 • Check qualitative assessment criteria 3 • Identify gaps against description in the MAPS 6
  7. 7. Gaps and red flags lead to recommendations Step 1: MAPS User’s Guide: “substantive or material gap” • Less than substantial achievement of the criteria, essential elements of the indicator are missing Step 2: Gaps are frequent … but sometimes we raise the red flag: • “factors likely to prevent appropriate action to improve the public procurement system” • Anything that could significantly impede the main goals of public procurement • Cannot be mitigated directly or indirectly • Might be outside of public procurement: disagreement about results, conflict with non-procurement laws or international agreements conflict, external factors preventing improvement 7
  8. 8. The Assessment Milestones 8 Plan and prepare the assessment Analyse country context Assess system and develop recommendations Validate findings Prepare assessment report Quality assurance Publication of assessment report
  9. 9. Main PP stakeholders to engage Procurement System Employees Stakeholders Competitors Unions Users Contracting Authority Contracting Authority Contracting Authority Contracting Authority Contracting Authority Public interest groups and NGOs Suppliers Training institutions Financial institutions Judiciary & criminal enforcement National and local governments Political parties Legislation and policy Supreme Audit Institution 9
  10. 10. 10 OECD supports MAPS assessments on three continents 5 Caribbean States Brazil Kazakhstan Greece Norway Argentina
  11. 11. • Similar, but separate procurement systems for general government and SOEs • SOEs provide public services and conduct more procurement than the government • Assessment of the public procurement in Kazakhstan as a whole: both government and SOEs • Joint approach between many partners: • EBRD • World Bank • IsDB • ADB Kazakhstan: with partners towards a MAPS Assessment 11
  12. 12. 1(a) 4(a) 9(a) 11(a) 1(b) 4(b) 9(b) 11(b) 1(c) 5(a) 9(c) 11(c) 1(d) 5(b) 10(a) 12(a) 1(e) 5(c) 10(b) 12(b) 1(f) 5(d) 10(c) 12(c) 1(g) 6(a) 12(d) 1(h) 6(c) 13(a) 1(i) 7(a) 13(b) 1(j) 7(b) 13(c) 1(k) 7(c) 14(a) 1(l) 8(a) 14(b) 2(a) 8(b) 14(c) 2(b) 8(c) 14(d) 2(c) 14(e) 2(d) 14(f) 3(a) 14(g) 3(b) 2 3 12 6 13 7 14 8 Pillar I Pillar II Pillar III Pillar IV 1 4 9 11 5 10 MAPS highlights strengths and identifies opportunities 12 MAPS in Kazakhstan Samruk-Kazyna
  13. 13. Our goal: Quality assessments based in good practices Clearly define objectives Ground the assessment in the country’s context and priorities Involve relevant stakeholders Select a qualified assessment team, free from conflict of interest Rely on robust evidence: research, data and information Identify strengths and weaknesses Develop actionable recommendations Follow-up on the assessment results 13
  14. 14. FOR MORE INFORMATION ON OECD WORK ON PUBLIC PROCUREMENT OECD.ORG/GOV/PUBLIC-PROCUREMENT 14

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