3rd webinar in the OpenAIRE spring webinar series.

1. OpenAIRE
FP7 Post-Grant Gold Open Access Pilot
June 30, 2017
Gwen Franck
gwen.franck@kb.nl

2. FP7 Pilot in a nutshell
• First period: May 2015 – April 2017
• Extension granted end of April 2017
• + 10 months (until February 28 2018)
• Reasons for extension
• Only half of funds spent (as of April 2017)
• Wish for a larger dataset resulting from it
• Traction was increasing in the last months
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3. FP7 Pilot: worklines
• APC/BPC fund
• Alternative funding mechanisms: almost completed
• Report and Roadmap
• Report is finished
• Roadmap: still in production
• Pre-payment agreements and Block Grants
• Publishers: agreements continue + new ones?
• Institutions: new agreements?
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4. APC Fund
• FP7 projects
• Did not write any OA costs in their budgets
• Ended no more than 2 years ago
• 3 publications per project (articles, monographs,
proceedings, …)
• Funding caps: 2000€/6000€
• No HYBRID journals
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5. HYBRID Journals?
• Journals that offer an Open Access option for certain articles
• But still charge subscription fees for other articles and/or the journal
as a whole
• Pilot does not support this (‘double dipping’)
• Alternatives:
• Look for a full OA alternative (e.g. on Directory of Open Access Journals
www.doaj.org or other ‘white’ lists)
• Publish in these journals, but go for the ‘green’ route and deposit the article
in a repository
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7. Statistics
• 801 publications in the system: paid, (conditionally) approved,
processing payment
• For a total of € 1 279 712,48
• 100+ publications via pre-payment agreements with publishers (not in
the system yet)
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8. Statistics
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9. Workflow
• https://postgrantoapilot.openaire.eu
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11. • Eligibility check is automatic,
based on OpenAIRE API
• End date
• # of publications
• Project Coordinator gets an
automatic notification, can object
against funding
• Service is ‘agnostic’ – first come,
first served

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16. Take note:
• Invoice needs to be
attached
• Publisher issued: Addressed to
Athena Research Centre
• If invoice is paid for by
institution: original invoice +
request for reimbursement
addressed to ARC
• NO or INCORRECT invoice:
no approval (status:
‘conditionally approved’)

17. • Requests are manually reviewed and approved by LIBER:
• Double check CORDIS (end-date)
• NO HYBRID Journals
• Project Coordinator approval
• Invoice correct ?
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18. Other workflows
• Institution/Research Librarian/Publisher
• Identical, third party submissions are possible as long as
contact details of at least one author are provided
• Researcher submits a publication for a
publisher/institution with whom we have a pre-
payment agreement
• Reviewer notifies publisher/institution
• No further action from author required
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19. Workflow: block grants and prepayment
agreements
• Institution/Research Librarian/Publisher submits
publication via site
• Eligibility check is automatic, based on OpenAIRE API
• PC gets an automatic notification
• No invoice needed
• Request gets labelled : publisher/library fund (paid)
• Admin is taken on by publisher/institution
• Publisher/Institution reports regularly to LIBER for
crosscheck
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20. Workflow: block grants and prepayment
agreements
• Publisher
• Identifies eligible publications in own system
• LIBER performs crosscheck and approves/reject
• Publisher applies discount to APC
• APC gets detracted from prepaid fund
• Publisher reports back regularly to LIBER for statistical
purposes – data gets ingested into OpenAIRE system in
bulk
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21. Current issues
• Red Tape/Bureaucracy
• Invoicing
• Technical problems
• Statistics
• Workflow prepayment agreements with publishers
• Awareness
• Non-awareness
• 2 year window and project ending
• Hybrids
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22. What’s the plan?
• Increase volume of valid submissions
• Targeted campaign to Project Coordinators
• Via OpenAIRE NOADS
• Increase block grants
• Via NOADs
• Identify potentially interested institutions
• Streamline existing workflows with publishers
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23. Contact information
• Gwen.Franck@KB.nl
• https://postgrantoapilot.openaire.eu
• https://www.openaire.eu/support/faq#ifaqCat-132
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