HeadTracker is a recruitment management software that helps track the recruitment workflow process. It allows users to build a customized candidate database, track recruitment statuses, and generate reports. The software can be installed on an internal network or hosted online, and provides benefits such as centralized data storage and accessibility from any device with a web browser.

1. HeadTracker
Value Proposition
Recruiter's “Friend in Need”
Acism Software Private Limited
Feb 2013

2. Software for Recruitment
Job Portal
High volume Does not track
Good starting Not a
low quality feed recruitment
point differentiator
of candidates workflow
A recruitment management software such as HeadTracker fills the needs that are not
addressed by job portals.
Recruitment Management Software
Lets you build your own candidate data Helps track the recruitment workflow.
bank – high quality, unique to your This is important because 90% of
company and hence a differentiator. recruiters’ time is spent in here.

3. Who Need to Track Recruitment Workflow
Need candidates from outside Students are the candidates
Recruitment Staffing
Recruiters Agencies Placement cells
Agencies
in Companies in Institutes
Fulfill internal requirements Fulfill requirements of external clients
All these can benefit from using HeadTracker.

4. HeadTracker is Web-Installable
It may be used in one of the two modes
Intranet Internet
HeadTracker is
HeadTracker is installed on one installed with a
machine on your office LAN (Linux / web host
Windows / Mac)
Accessed from all other machines Accessed anywhere in the world
in the LAN, using a web browser over internet, using a web browser

5. Benefits to Customers
You can save huge on
Your recruitment hardware (by using dumb
data stays in one terminals / cheap machines), on
place that is operating system (by using
controlled by you. Linux which is free), on software
This makes it easy to licenses (the base software –
take backup and Java / Tomcat are all free)
secure it.
Benefits Setup and onboarding are
Recruiting is not affected easy due to zero installation
when your internet requirement on users’
connectivity goes down machines.
(Intranet mode)
Recruitment data being centrally
available means that there is no
duplication of CVs on different
machines, and up to the last minute
status is available to all users.

6. How HeadTracker Helps in Building
Candidate Database
One time setup
1 Generate job Ask your web 1 Use the job
seeker form developer to seeker form on
from AND put it up on OR headtracker.in
HeadTracker your site. FREE of cost
2 3
Candidate applies online Candidate profile is
using the job seeker automatically imported into the
form. Optional field database, without spending a
JobCode indicates the minute on the part of your
job to be applied for. recruitment team.
Case Study: A leading placement agency customer of HeadTracker got first 1000
candidate applications through the Job seeker form in the first 2.5 months.
Other mechanisms like resume parser, excel import, import email are also available with
HeadTracker.

7. How HeadTracker Helps in
Proposing Candidates to Requirements
1
Powerful search on almost every field.
Feed in the client and the Searches can be saved & reused.
requirement details.
Auto-update of experience: If a candidate had
2 4 yrs experience 1 yr ago, then her experience
is considered 5 yrs in today’s searches.
Search candidates and
create proposals
Flagging functionality may help. It lets you
mark candidates for future reference.
3
Communication logs / comments maintained at
Email CVs of proposed client/ requirement/ candidate level may help.
candidates / a
spreadsheet of proposed
candidates to the client The email ids that are used for client
for shortlisting. communication are configured in HeadTracker.
Any replies come to them.

8. How HeadTracker Helps in
The Recruitment Workflow
1
Candidates can be emailed the interview
Create Interviews / Tests details and any updates to them. They can
for a requirement also be sent an Outlook invite from within
HeadTracker.
2 Manual alerts can be set against
Assign to them the interviews, so that a recruiter may get
candidates proposed alerted and may call up the candidates.
for the requirement.
Candidates are automatically emailed their result.
3
Log the results The latest status of all candidates proposed for a
(shortlist / reject / requirement is available on the requirement page, and
accept) along with as a CSV download (useful to the interview panel.)
reason.
The status of all requirements to which a
candidate is proposed is available on the
candidate page (useful if a candidate calls up).

9. How HeadTracker Helps in
Invoicing
Invoicing is relevant to third party placement / staffing agencies.
Auto-alerts in HeadTracker are linked to the
change of state, and they can be set to fire after
a few days.
Thus, an auto-alert may be configured to fire
one month after a candidate joined a company
– so that an invoice be sent.

10. How HeadTracker Helps in
Decision Making
Source efficiency report Proposal pipeline report
indicates how different shows the pipeline (proposal
sources of candidates have statuses) against various
performed. clients / requirement.
Reports
Team report shows how different
teams (led by their respective
team leads) are performing.
Many other reports can be configured depending on individual needs.

11. How HeadTracker Helps in
Recruiter’s Daily Activities
All recruitment data is available to all recruiters.
One gets benefited from the candidate
database added by others / jobseeker form.
Alerts can be created for candidates, clients,
requirements and interviews. They help a
recruiter plan her day.
Alerts for a recruiter may be seen by another
Candidates, recruiter. This enables one to stand in for
Requirements someone who is absent and may be working on
etc a hot requirement.

12. @
http://headtracker.in

sales@headtracker.in

support@headtracker.in
HeadTracker is owned by Acism Software Private Limited, Pune, India.