This document provides an induction package for new employees at Viking Juice Design Studio. It outlines the induction program, safety procedures, equipment safety checklist, health and safety representative contact details, potential hazards and risk controls, incident reporting procedures, OH&S meetings, emergency procedures for fire, injury, assault and power outages. It also details employer and employee responsibilities regarding OH&S and lists OH&S resources. The goal is to ensure employees are aware of safety policies and procedures at the studio.
2. Induction Program
Receive your ID card and office keys
Meet your mentor
First Aid Kit location
Equipment and facilities tour
Notice boards and office housekeeping
Mail procedures and deliveries and pickup points
3. Safety Procedures
In the event of a fire, fire alarm, bomb threat or
other emergency, evacuate the building
immediately to the designated meeting point
Notify the Safety Representative
Safety Representative will evacuate all staff and
notify the Fire Brigade
Keep clear of the building until instructed to return
Remember to stay calm and do not panic!
4. Equipment Safety Checklist
An electrician will do a once yearly sweep and tag
of all electricals
The Safety Representative will do a twice yearly
equipment check for safety
New equipment must be vetted by the Safety Rep
Any computer faults and maintenance are to be
reported to the Office Manager
5. Health and Safety Representative
Your Health and Safety Representative is Moira
Turner.
Moira’ office phone is (03) 5555 6666 and her
mobile is 0455 555 555.
6. Existing and potential hazards
Repetitive Strain Injury (RSI), also called Occupational
Overuse Syndrome (OOS)
Shoulder/neck/back injury from lifting improperly
Electrocution from improper use of equipment
Eye and vision problems due to screen glare
Office lighting not sufficient for work
Office not ventilated properly when chemicals used
Hazards such as falling objects or tripping over objects
Neck strain from copy or work not at eye level
Excessive noise in the office from equipment
Not switching off appliances in kitchen – fire hazard
7. Risk and Hazard control
RSI - Take a five minute break every half an hour
ALWAYS use correct lifting procedure – use legs!!!
Ensure equipment is switched off at power point and all
electrical equipment is tagged and checked
Ensure employees know how to adjust screen glare and get
regular eye checkups
Ensure all lighting is sufficient or stop work – get repairs
organised immediately
Ensure windows open when using chemicals or have
extractor fans fitted and working
Report ALL hazards to the Safety Rep when you see them
and take action to fix them if you can
Copy holders bought for each employee and adjusted
All noisy equipment should be moved to appropriate area
Notice in kitchen and reminders to SWITCH OFF appliances
8. Incident and accident reporting
If injured in any way, you MUST report it!
Tell the Safety Representative AND fill in an Incident
Report Form
Safety Representative will follow up with Office Manager
and Worksafe Tasmania
If applying for Worker’s Compensation, fill in a Worksafe
Worker’s Compensation Form in conjuntion with your
Safety Representative
Seek medical attention by a doctor as well as filling out a
form
9. OH&S Meetings
The Safety Representative has specific powers under the
OHS Act to make decisions about safety
An OHS Committee has been established and consists of
the Safety Representative, and the two office managers
The OHS Committee meets every quarter to discuss
incidents, and promote and support initiatives aimed at
improving the health and safety of EVERYONE in the
studio!
Any issues that require consultation with outside bodies
such as contractors or WorkSafe Tasmania will be
discussed at these meetings
Minutes will be kept at all these meetings and copies
given to all staff
10. Emergency Procedures – Fire 🔥
Attend to life in immediate danger
If close, activate the Break Glass Alarm on the first
floor
Ring the Fire Brigade on 000.
Alert the Fire Warden, Jane Smith
Evacuate the building promptly upon hearing the
alarm and listen to the Fire Warden’s instructions
Do not collect personal belongings
Walk calmly and steadily
Assemble at the corner of Forest and Henry Streets
Do not re-enter building until told to!
11. Emergency Procedures – Injury 🔥
First priority is human life at risk in immediate area
of emergency – first aid!
Have a staff member notify the Safety
Representative
Safety Representative will organise any further
treatment where necessary
The injured party should complete an Incident
Report Form as soon as possible after Injury
Forward the form to the Safety Representative
12. Emergency Procedures – Assault 🔥
Ensure any injuries are attended to
Call Emergency Services on 000 where needed
Notify the Safety Representative
Fill out an Incident Report Form as soon as possible
Organise/take part in counselling and/or mediation
for parties if an internal matter
Do not admit liability if it involves the public
13. Emergency Procedures – Power Outage 🔥
If there is an emergency such as fire, evacuate as per fire
evac procedures
Torches are kept in the cupboard with the First Aid Kit
If result of a lightning storm, do not answer the phone!
Notify Emergency Services if required and follow their
instructions.
If no computer work can be done due to the power
outage, there are always sketchbooks and pens!! 😜
14. Our responsibilites as Employers
Have up-to-date knowledge of OH&S
Provide appropriate policies and physical resources for O&HS
Communicate and implement OH&S policies
Monitor, review and improve OH&S
Ensure compliance with legislation
Ensure risk measures are produced and implemented
Undertake relevant health and safety training
Identify and take action to minimise OH&S risks
Must communicate all OH&S policies and consult about
health and safety risks and corrective action
Required to notify WorkSafe of specific incidents, investigate
and review incidents, injuries and risks
Ensure all staff are trained in OH&S & handling procedures
15. Your responsibilities as employees
Take reasonable care for your own health & safety
Be involved in work health & safety
Inform managers about safety incidents and risks
Report and record work health & safety risks and
incidents
Comply with the OH&S policies and procedures
Undertake relelvant safety training
Follow safe working procedures
Complete workplace OH&S inducations
Identify hazards and eliminate or minimise health &
safety risks within your control
16. Hazard Signs you will see around
Fire Assembly Point Face Masks First Aid Lifting Technique
Hand washing Staff Only Fire Hose Radioactivity
17. A list of resources related to OH&S
Safe Work Australia
http://www.safeworkaustralia.gov.au/sites/SWA
Occupational Health & Safety Australia
http://www.ohs.net.au
WorkSafe Tasmania
http://workplacestandards.tas.gov.au/home
Work Cover Tasmania (Worker’s Comp)
http://www.workcover.tas.gov.au/insurance
Tasmanian Work Health and Safety Act 2012
http://tinyurl.com/mu3q7u6
Australian Government OHS links (very good list)
http://australia.gov.au/topics/employment-and-
workplace/ohs-workplace-health-and-safety