E participation via open gov

e-Participation via OpenGov
Features and Prospects
Anastasia Papastilianou
Head of Documentation and Innovation Unit
National Centre for Public Administration and Local Government
EKDDA
Coordinator www.opengov.gr
DOCUMENTATION AND INNOVATION UNIT -EKDDA mtk@ekdd.gr

The presentation includes:
 Characteristics for e-participation
 Results from e- participation process
 Good Practices for Participation
 Development Opportunities

Participation
Social
Participation
Private
Participation
Public
Participation
DOCUMENTATION AND INNOVATION UNIT-EKDDA mtk@ekdd.gr

The use of ICTs to support the engagement of citizens
in actively defining the process and content of
decision and policy making,
acknowledging equal standing for citizens in
setting the agenda,
proposing policy options and
shaping the policy dialogue(OECD)

e- Public Participation
http://www.oecd.org/mena/governance/36785341.pdf
Participation Levels , OECD:
Information , One Way relationship: e-Enabling
Consultation, Two Way relationship: e- Engaging
•Consultations
•Polls, Surveys, Forums
Active Participation, Partnership: e-Empowering
•Co-Operation
•Co-Decision
mtk@ekdd.grDOCUMENTATION AND INNOVATION UNIT-EKDDA

The main Principles of Participation
Inclusion
Wide Range of Participation, Representation
Transparency, Accountability , Openness
Open Issues, Articles, Rules, Methods ,Factors , Open Data etc.
Effectiveness, Efficiency
Appropriate Steps, Process , Outcomes with Appropriate
Budgets
Cohesion, Assessment
Transparent monitoring , Co-regulation, Self –regulation,
Reaction, Evaluation, Feedback, Analysis

Types of Participation
 Citizen Juries
 Citizen Panels
 Deliberative Polls
 e-Surveys
 Group Forums
 Consultations
 Petitions
 Referendums
 Elections

e-Participation vs
Digital development and Inclusion
Low Digital Development /Inclusion High
P
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ti
c
i
p
a
ti
o
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T
y
p
e
s

e-Public Participation
via Opengov in Greece
•Open Consultations
•Open Calls for Recruitment
•Open Information
•OpenLabs
•Open Contact with Government
www.opengov.gr

Promote Participation in Greece

mtk@ekdd.gr
Prime Minister’s Initiative 2009
Regulation No 85 /2010 of the Greek Parliament
Law No 4002/2011 for “Supporting opengov”
Law Νo 3979/2011 for “Electronic Government”
Law Νo 4048/2012 for “Regulatory Government”
DOCUMENTATION AND INNOVATION UNIT-EKDDA

mtk@ekdd.gr
Open Government Partnership (OGP),
– International Initiative which was
launched in 2011
– Platform to make governments more
open
– Improve accountability, and
responsiveness to citizens
– Greece has participated since 2012
http://www.opengovpartnership.org/country/greece

mtk@ekdd.gr
Open Access
Use and Exploitation of Social Media , RSS Feed
Improve Awareness (newsletters, Advertising , videos,..)
Open Data
New Synergetic Methods
– Innovative Actions (e.g.OpenLabs, Innovative and
Collaborative Workshops, Hackathons
– Good Practices Awards with Peer Evaluation
Incentives to enhance participation
• Public Awards
Open Source Technologies and Tools
Open Education

C1. Open Information, Announcements,
C2. Open Depository
C3. Open Consultations
C4. Innovative Workshops and Labs
C5. Open Calls for Recruitment
www.opengov.gr
www.ekdd.gr

C1. Open Announcements, Open Contact
http://www.opengov.gr/home/category/announcements
http://www.opengov.gr/home/events
C2. Open Depository- Open Data
http://resources.ekdd.gr/knowledge/

Place : Where do they take place?
Amount : How many have been done?
Subject : What Kinds have been done?
Reaction: Is there any feedback?
Is it useful?
Challenges: What are they ?

Where do the Consultations take place in Greece ?
www.opengov.gr
Xls
Csv

Where do the Consultations take place in Greece ?
Main portal : www.opengov.gr
Other Portals:
Region portals: http://opengov.pdm.gov.gr/cons/
Municipalities Portal http://www.edialogos.gr/

How many
Consultations have been done from 2009 –until now?
• The different Consultations : 519
• The total Articles : 12.294
• Contact People from Government: 520
• Comment Managers from Government : 1200
• Total Comments : 142.451
• Average number of Comments per Consultation : 274
• Average time per Consultation : 12 days
Resource : www.OpenGov.gr

Number of Consultations for 2014
• The different Consultations : 87
• The total Articles : 2.214
• Contact People from Government: 100
• Comment Managers from Government : 194
• Total Comments 18.654
• Average number of Comments per Consultation : 214
• Average time per Consultation : 17 days
Resource : www.OpenGov.gr
mtk@ekdd.grDOCUMENTATION AND INNOVATION UNIT -EKDDA

Number of Consultations
2010 -2014
0
20
40
60
80
100
120
2010 2011 2012 2013 2014
Πλήθος Διαβουλεύσεων

Number of Articles 2010-2014
0
500
1000
1500
2000
2500
2010 2011 2012 2013 2014

Comments on Legislation Drafts
2010 -2014
0
2000
4000
6000
8000
10000
12000
14000
16000
18000
20000
2010 2011 2012 2013 2014

Relation between Number of Consultations,
Articles and Comments

mtk@ekdd.gr
Subject of Consultations Percent
Legislative Draft 46%
Presidential decree 2%
Ministerial Decision 8%
Incorporation of EU directives 10%
Pre Legislative document 2%
Regulation/Frame 2%
Action Plan 2%
Procurement 14%
Specifications 6%
Strategic Documents 8%

Percentage of Comments on different subjects
2010-2014

mtk@ekdd.gr
Percentage of voting legislations that pass
through Consultation process : 98%
Percentage of Consultations with uploaded
reports on opengov : 12%
Reaction and Outcomes of Consultations
2009 -2014

DOCUMENTATION AND INNOVATION UNIT- EKDDA mtk@ekdd.gr
Percentage of Authorized Comments
Total comments
Approved Comments

mtk@ekdd.gr
Consultation’s Assessment
Different Approaches and Methods for
evaluation
Implementation Tracking
 Measurements/Indexes
Self Assessment
Web Research
Field Research
Independent Reporting Mechanism IRM

mtk@ekdd.gr
Graph 2. Content accessibility of www.opengov.gr
0 20 40 60
Citizens
Government
Not at all
Little
Average
Good
Excellent
DOCUMENTATION AND INNOVATION UNIT -EKDDA

mtk@ekdd.gr
0 20 40 60
Graph 1: Process Satisfaction www.opengov.gr
Government and Citizens have different opposing views
Very Dissatisfied
Dissatisfied
Average
Satisfied
Highly Satisfied
Citizens
Government

mtk@ekdd.gr
View of Utilized Feedback
0 20 40 60 80
Citizens
Government
NO
YES
Government and Citizens have opposing views

ΜΟΝΑΔΑ ΤΕΚΜΗΡΙΩΣΗΣ ΚΑΙ ΚΑΙΝΟΤΟΜΙΩΝ mtk@ekdd.gr
Feedback of Comments
Embedded Proposals and Comments
Government ----- Greater than 70%
Citizens ---- Less than 25%
Government and Citizens have a different view

mtk@ekdd.gr
Main Consultation’s Problems
 There is a gap between Regulations, Typical Process
and implementation practices
 Structure of documents, the content( e.g Mixed content,
Titles of the articles)
 Lack of Integration: Different implementation from
ministry to ministry
 Insufficient representation of local government and
Municipalities
 Inadequate time for deliberation
 No publicity of the deliberation report

C4.1 OpenLabs
C4.2 Hackathons: Synergetic Development
of Tools and Applications (hackathons –
governathons)
C4.3 Innovative Workshops
Special Consultations
mtk@ekdd.gr
C4. Innovative Workshops and Labs

C4.1 OpenLabs
We Collect and Evaluate Good Practices, Ideas
and Applications :
http://labs.opengov.gr/labs
Open Call for Collection
Assessment and Recognition of the Best
Prototype and Modeling
Open Presentation
Dissemination and Distribution

C4.1 OpenLabs
https://opengov.ellak.gr/2015/12/10/prosklisi-
diagonismou-it4gov-ydmed-opengovgr/
11/1/2016-17/2/2016
 web application
 mobile application
 Webservice
• 1ο Award : 4000€
• 2ο Award : 2000€
• 3ο Award : 1000€

mtk@ekdd.gr
 (http://labs.opengov.gr/)
Promote Initiatives
C4.1 Open Participatory Labs

C4.2 hackathons
Synergetic Development of Tools and Applications
hackathons –governathons
Problem Identification
Call for Participation
Problem Analysis and Synergetic Definition
Development of Tools and Applications
Synergetic Fine Tuning of Solutions

C4.2 Synergetic Development of
Tools and Applications
1st Award Application A.G.IN.A.R.A.
2nd Award Application Public Open Data Cloud
3rd Award Application Mobile Greek OpenGov Search App
hackathons –governathons
1st Public Awards “Open Public Data Hackathon”

C4.2 Synergetic Development of
Tools and Applications
https://opendata.ellak.gr/
https://odi.ellak.gr/
hackathons

ΜΟΝΑΔΑ ΤΕΚΜΗΡΙΩΣΗΣ ΚΑΙ ΚΑΙΝΟΤΟΜΙΩΝ-EKDDA mtk@ekdd.gr
C4.2 Hackathon for Organizations Charts

C4.3 Innovative Workshops
The main objective of the Innovative Workshops is
to bring together policy-makers, officials, topic
experts and civic activists to discuss Policies and
Practices in a common and structural way.
The outcome will be fed into :
Recommendations for policy makers on
specific topics
Designing principles and Framework
Roadmaps for Implementation
etc.
DOCUMENTATION AND INNOVATION UNIT mtk@ekdd.gr

mtk@ekdd.gr
C4.3 Innovative Workshop for Interoperability
Framework

mtk@ekdd.gr
C4.3 Innovative Workshop for Open Data
When?
Thursday, December 17, 2015
Where ? at EKT
https://opendata.ellak.gr/2015/12/09/ergastiri-tis-eellak-
me-thema-ta-anikta-dedomena-ke-tin-anikti-
diakivernisi/
Title: “Open Data and Open Governance:
Advantages and Limitations. "

Open Calls or Open Invitations
is a process for Human Recruitment in
many different Positions with certain
criteria and prerequisites
mtk@ekdd.gr

Positional Categories:
Secretary General
Presidents of Public Authorities
Revocable Officials
Board Members
Project Team Members /Experts
Evaluators
Auditors/Inspectors
Trainers
Human Acknowledgment Process
mtk@ekdd.gr

Statistics for 2014
Counts
•11 Calls
•379 Positions
•1.350 Submissions
Average number of Evaluators, Experts
– 50 Evaluators
– 20 Contact experts for data management
– 20 help desk representatives
mtk@ekdd.gr

D. Open Human Networks
Support human Groups to Improve Active
Participation (Groups classified by field or
sector)
200 Contact Representatives per Year for :
Consultations, Open Calls,
Improve Awareness
 5.000 officials in Education/Training
activities
 dissemination actions over 30.000
officials per year

D. Open Human Networks
Main goal is to romote Openness through the
use and the development
ofOpen Standards and Open Technologies
in Education, Public
Administration and Business inGreece.

What has
been
achieved!
Public
Participation
implementation
acceptance
Availability
Standardization
Trasparency
Openess
Good
Practices

What has
been
achieved!
Public
Participation
Good
Practices

mtk@ekdd.gr
Good Consultation’s Practices
 Consultation Identity
 Standardization of Final Report of Consultation
 Methods for Analyzing Comments
 Developed Tools
 Constant Human Support Network
 Good Technical Support
 Data Centre and Common Infrastructure
 Indexes

http://www.ekdd.gr/ekdda/index.php/gr/telikes-ergasies-esdd
mtk@ekdd.gr
Public Consultation with Web 2.0 Technologies
Dissertation of Vasilis Courbanis (student of ΕΣΔΔΑ)
DebateGraph is a cloud-
based tool to
externalize, visualize,
question, and evaluate
comments by facilitating
constructive dialogue on
complex issues
DebateGraph
DOCUMENTATION AND INNOVATION UNIT

mtk@ekdd.gr
Debategraph
Τελική Εργασία ΕΣΔΔΑ
Κουρμπάνης Βασίλειος
Dissertation of Chaido Savva
ΕΣΔΔΑ

mtk@ekdd.gr
Dissertation of Kostas Soulis ΕΣΔΔΑ

What hasn’t been achieved ….
Public
Paricipation
Broad
Information
Full
Accessibility
Process
Consistency
User
Friendliness
Appropriate
Feedback
Response
Citizen
Confidence

• Enchancment of Legislations
• Common Principles and Standard Regulations
• Improve New Tools and Methods for Integration
– Link Opengov with Parliament System
– Link all consultations with opengov
– Continue Evaluation
• Extension to other Categories and Types
(e.g. Petitions, Citizen Panels Deliberative Polls )
• Broadening Participation through Education
What can we do with Consultations?

What can we do
with Consultations ?
– Consultations in different areas
• Procurement,
• EU Directives
• Agenda Setting
• Pre Legislations,
– Support Human Networks
– Adopt to Local Government
– Decentralized Processes
mtk@ekdd.grDOCUMENTATION AND INNOVATION UNIT

• Initiate Law and Regulations
• Functional Intergration
• System Improvement
• Promotion and evaluation of executives from the
Base (Bottom Up Acknowledgment)
• Extension of Application to other categories of
internal staffing
• Improve Process, Tools and Methods for Human
Resources Analytics (talent analytics)
What can we Do with Open Calls ?
DOCUMENTATION AND INNOVATION UNITDOCUMENTATION AND INNOVATION UNIT mtk@ekdd.gr

• Further Implementation
• Greater participation
• Expansion
• Specialization
• Finalization of the Framework
• Systematic Assessment
Perspectives
mtk@ekdd.grDOCUMENTATION AND INNOVATION UNIT

Participation is a pioneering and innovative
action for our democracy
 Significant steps have been made towards public
participation
Much more remains to be done in order to
improve this effort
Conclusions
DOCUMENTATION AND INNOVATION UNIT mtk@ekdd.grDOCUMENTATION AND INNOVATION UNIT

mtk@ekdd.gr
The National Centre for Public
Administration and Local Government
EKDDA
is the supporting centre
for promoting and providing
collaborative actions

Thank you
apapas@ekdd.gr

E participation via open gov

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