Overcoming Common Product Backlog Management Traps — David Pereira at the 54. Hands-on Agile

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Stefan Wolpers

Business

David Pereira, 10th of October, 2023
Overcoming Common Backlog Traps

Company
Marketing
Customer Service
Management
Operations
Product Team

Company
Marketing
Customer Service
Leadership
Operations
Product Team
WHAT’S THE
PROBLEM HERE?

The Backlog Trap transforms
teams into feature factories

Product Backlog Check
menti.com
1420 9858

Keeping an extensive Product Backlog to tell
stakeholders their requests are registered instead
of removing items unrelated to your current goals
#1
d-pereira.com

Gathering requirements from stakeholders to
solve their wants instead of establishing
relationships to deliver on end-users needs
#2
d-pereira.com

Fear of removing outdated backlog items force
you to work too much on the backlog and too
little on creating value
#3
d-pereira.com

When everything can go in, your backlog
becomes no more than a 6-year-old wish list
#4
d-pereira.com

Creating solutions without knowing
the problems they aim to solve
#5
d-pereira.com

d-pereira.com
The longer the backlog,
the less agile you can be
Common Backlog Traps

d-pereira.com
Extensive Backlog Once in, never out
6-year-old wish list
Common Backlog Traps
Solutions without
problem
understanding
Focus on pleasing
stakeholders over
satisfying users

Mismanaged product backlogs
transform Scrum into Waterscrumfall
d-pereira.com

Cleaning your Product Backlog is
essential to create value

Old promises
New promises
Nice to have
Old
New
Lean Backlog
No
Yes
Traditional Backlog Management Lean Backlog Management

Don’t increase the backlog size
Increase the trash bin size

First you’ve got to clean
your Product Backlog. Then,
you’ve got to keep it shiny

Product Manager
Requests
Requests
Requests
Requests
No
Yes
Saying no to distractions enable focus
Every yes you give,
you gain a new responsibility
David Pereira

January April July
New requests, old items down,
new items up
New requests, old items down,
new items up
With an extensive backlog,
everyone wants to run away
David Pereira

January April July
New learnings in
Old items out
New learnings in
Old items out
Inspect and adapt, remove distractions.
Focus on goals; not plans
David Pereira

Backlog
Item
Age
Keep the Product Backlog clean.
Backlog items age like milk, not like wine
d-pereira.com

Encourage teams to step
back, re#ect, and
challenge the status quo

Product Backlog Health Check
d-pereira.com
Backlog items
live forever
Due Date
Backlog items live no longer
than 3 months
A mixed of everything
Goal Related
Most of the items
relate to a common goal
Unstructured
Organization
Simple and easy to understand
Focus on writing
requirements
Focus on learning
Focus on adapting to
learnings
More than a hundred
items
Lean Backlog
No more than a couple
of dozens of items

You’ve got a choice to make:
Bow to the status quo and get stuck
Challenge the status quo and have a
chance of a better tomorrow

Untrapping Product Teams
Supercharging your product knowledge to rock the world
Join 13K+ professionals to get weekly insights dpereira.substack.com
David Pereira
Simplifying Product Management
contact@d-pereira.com
d-pereira.com

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