Shared Purchasing/IT from Caster Family Center for Nonprofit Research event on June 5, 2009. The event was sponsored by U.S. Bank

1. Non-Profit Collaborations: An
Introduction to Group Purchasing
and IT Services Optimization
Presented by:
Carrie Vogelsang, Program Manager, Council Connections
Dr. Rich Swafford, CIO, Community Clinics Health Network
June 2009

2. Council of Community Clinics: 30+ years of Collaboration
 1977 – San Diego Council of Community Clinics (CCC) forms as a service
organization for non-profit clinics in San Diego and Imperial Counties.
 1979 - CCC Board decides to form a purchasing Co-op to help lower
prices on lab and medical supplies. This Co-op is now a nation-wide
Group Purchasing Organization: Council Connections.
 1993 - CCC forms the Community Clinics Health Network (CCHN) which
assists member clinics with their business, clinical and technology needs.
 2001 - CCHN receives funding for IT Project that is now known as the
Technical Services Organization.
 2009 - CC and CCHN continue to build on their partnership to offer a
broader scope of services and customer support to members.

3. What is a Group Purchasing Organization (GPO)?
 A GPO is designed specifically to save its members money
by negotiating contracted pricing with vendors.
 Council Connections is a GPO for organizations that offer
health or education services. There are no fees to become
a member since fees are collected from vendors, based on
sales volume.
 “The More We Buy, The More You Save”: Combining the
purchasing volume of our members gives us greater
negotiating power with our vendors. In 2006, CC joined
forces with Premier, Inc, the nation’s largest GPO, to bring
greater savings and a broader contract portfolio to its
members.

4. What Products & Services are Available?
Non-Clinical
 Food Service Distribution
 Cell Phone Service
 Office Supplies & Furniture
 Copiers/Fax/Dictation
 Computer Hardware/Software
 Janitorial Supplies
 Background Checks
 Business Forms/Charts
 Yellow Pages
 Shredding
 Rental Cars
Clinical
 Medical Supplies & Equipment
 Dental Supplies & Equipment
 Lab Products and Services
 Pharmaceuticals
 Uniforms

5. A Few of Our Vendor Partners

6. Sample Price Comparison (Office Depot vs. Competitor) = 22% Savings!
SKU OD Desc. U/M Qty Price Ext CC CC $ %
SKU Price Price Ext Disc. Disc.
Price
quot;Copyquot; Ink
SHA1359 911115 Stamp, 1/2quot; x EA 1 x x x x $0.90 10%
1 5/8quot;, Red Ink
3M Post-It
Arrow Flags,
439110 395971 PK/96 1 x x x x $2.26 53%
Assorted
Bright Colors
3M Post-It
Notes, Blank,
679951 419853 1 1/2 x 2quot;, DZ 7 x x x x $12.53 30%
Assorted Ultra
Colors
3M Scotch
Tape with
Free Dual-Roll
609007 324070 PK/1 1 x x x x $6.92 17%
Tape
Dispenser,
Black
Ampad
EnviroTech
100% Recycled
704413 583726 Colored Top- BX/50 1 x x x x $1.49 10%
Tab file
Folders, 3-
Tab, Letter
Liquid Paper
DryLine Mini
Correction
508581 593605 PK/5 9 x x x x $10.80 12%
Tape,
Assorted,
1/5x16.4
Avg
TOTAL SAVINGS 22%
Monthly=

7. Who is eligible to join Council Connections?
Any organization that offers, or is affiliated with, health or education services:
A few of our non-profit members in San Diego County include:
• Asian Pacific Health Center
• Elizabeth Hospice
• Epilepsy Foundation of San Diego
• Father Joe’s Villages
• Home of Guiding Hands
• Hospital Association of SD & Imperial Counties
• La Maestra Community Health Center
• Planned Parenthood of SD and Riverside Counties
• San Diego Food Bank
• San Diego Jewish Academy
• Survivors of Torture International
• USD Student Health Services
• YWCA of San Diego County

8. Why Join Council Connections?
• Our Commitment to Service and Collaboration
• Our Unique Ability to Meet the Needs of our Members
• It’s Easy and FREE:
Membership Forms:
• Council Connections / Premier Membership Application
• Confidentiality Agreement
• Applicable Vendor Forms

9. Questions?
CONTACT :
Carrie Vogelsang, Program Manager
Phone: 619-542-4331
Email: cvogelsang@councilconnections.com
Website: www.councilconnections.com

10. Technology Support in a Collaborative Environment:
Making the Most of Your Technology Dollar
Dr. Richard Swafford
Chief Information Officer
Community Clinics Health Network (CCHN)

11. Major Change Factors
• Political/Social
• Technological
• Clinical
• Financial

12. Health IT Provisions in Economic
Stimulus Package Raise
Prospects for Job Creation
Opinion: Health Industry Not
Yet Realizing Cost-Saving
Benefits of IT
iHealthBeat is published daily for the California HealthCare Foundation by The Advisory Board Company.

13. Decisions, Decisions
• Do I deploy that new system now or wait for the funding?
• Will this vendor be around in 6 months?
• Can I sustain this new system?
• How will this impact my provider productivity and can I afford that hit?
• Will my staff accept the change?

15. Why Collaboration?
• Technology Support Services
– Reducing Costs Through Collaboration
– Increasing Support and Coordination
– Enhancing Skill Sets
– Reducing Productivity Losses

16. System Hosting
• Potential Hosted Products
– Email
– Website
– Financial Systems
– Various Healthcare Platforms
– Office Automation

17. System Hosting
• Cost Advantages
– Reduced Hardware Needs
– Reduced Maintenance Fees
– Efficient Use of Data Center Space
• AC, Power, etc
– Staffing Needs

18. Consulting Services
• Project Management
• IT Consulting
• Purchasing Assistance
• Site Assessments
• Staffing and Recruitment

19. Consulting Services
• Project Management
– Experienced
– Product Certified Staff
– Familiar with Non-Profit Setting
– Thorough and Reliable
– Multiple Implementations

20. Consulting Services
• IT Consulting
– Highly Experienced
– Broad Range of Options
• From Infrastructure to Strategic Planning
– Reasonably Priced

21. Consulting Services
• Purchasing Assistance
– Product Selection
– Vendor Selection and Negotiation
– Collaboration with Council Connections
– We ensure you get the right product to meet your needs.

22. Consulting Services
• Site Assessments
– IT Department Assessment
– Systems and Applications Assessment
– Policies and Procedures
– Security and Regulatory Assessment
– Disaster Recovery Planning

23. Consulting Services
• Staffing and Recruitment
– Advertise and Market New Positions
– Interview and Assist in Selection
– Specialize in Director Level Recruitment
– Provide Input on Technical Competence of New Hires

24. Final Thoughts
• Integrate IT into Executive Leadership
• Plan, Plan, Plan…
• Technology is not a panacea.
• You’re not alone!

25. Contact Info
Dr. Richard Swafford, PhD
Chief Information Officer
619-542-4311
rswafford@ccc-sd.org
www.cchealthnetwork.org