Alumni Management System

VIVEKANAND EDUCATION SOCIETY’S INSTITUTE OF
TECHNOLOGY
Department of Computer Engineering
Project Report on
Alumni Management System
In partial fulfillment of the Final Year, Bachelor of Engineering (B.E.) Degree in
Computer Engineering at the University of Mumbai Academic Year 2020-2021.
Submitted by
Anjali Asrani D17B 05
Pragya choudhary D17B 17
Sneha Indulkar D17B 23
Project Mentor
Mrs. Indu Dokare
(2020-2021)

VIVEKANAND EDUCATION SOCIETY’S INSTITUTE OF
TECHNOLOGY
Department of Computer Engineering
Certificate
This is to certify that Anjali Asrani, Pragya choudhary and Sneha Indulkar of
Final Year Computer Engineering studying under the University of Mumbai have
satisfactorily completed the mini project on “Alumni management system” as a
part of their coursework of Mini Project for Semester-VIII under the guidance of
their mentor Mrs. Indu Dokare in the year 2020-2021.
This mini project report entitled (Alumni management system) by (Anjali Asrani,
Pragya Choudhary and Sneha Indulkar) is approved for the degree of
Programme Outcomes Grade
PO1,PO2,PO3,PO4,PO5,PO6,PO7,
PO8, PO9, PO10, PO11, PO12
PSO1, PSO2
Date:
Project Guide : Mrs. Indu Dokare

MINI PROJECT REPORT APPROVAL FOR B. E
(COMPUTER ENGINEERING)
This mini project report entitled Alumni management system by Anjali Asrani,
Pragya choudhary and Sneha Indulkar is approved for the degree of B.E
Computer Engg.
Internal Examiner
---------------------------------------------
External Examiner
---------------------------------------------
Head of the Department
-----------------------------------------------
Principal
-----------------------------------------------
Date:
Place:

Declaration
We declare that this written submission represents our ideas in our own words and where others'
ideas or words have been included, we have adequately cited and referenced the original sources.
We also declare that we have adhered to all principles of academic honesty and integrity and
have not misrepresented or fabricated or falsified any idea/data/fact/source in our submission.
We understand that any violation of the above will be cause for disciplinary action by the
Institute and can also evoke penal action from the sources which have thus not been properly
cited or from whom proper permission has not been taken when needed.
______________________________ ______________________________
Anjali Asrani 05 Pragya choudhary 17
______________________________
Sneha Indulkar 23
Date :

ACKNOWLEDGEMENT
We are thankful to our college Vivekanand Education Society’s Institute of Technology
for considering our project and extending help at all stages needed during our work of
collecting information regarding the project.
It gives us immense pleasure to express our deep and sincere gratitude to Assistant
Professor Mrs. Indu Dokare (Project Guide) for her kind help and valuable advice during the
development of project synopsis and for her guidance and suggestions.
We are deeply indebted to Head of the Computer Department Dr.(Mrs.) Nupur Giri
and our Principal Dr. (Mrs.) J.M. Nair for giving us this valuable opportunity to do this
project.
We express our hearty thanks to them for their assistance without which it would have
been difficult in finishing this project synopsis and project review successfully.
We convey our deep sense of gratitude to all teaching and non-teaching staff for their
constant encouragement, support and selfless help throughout the project work. It is great
pleasure to acknowledge the help and suggestion, which we received from the Department of
Computer Engineering.
We wish to express our profound thanks to all those who helped us in gathering
information about the project. Our families too have provided moral support and
encouragement at several times.

Computer Engineering Department
COURSE OUTCOMES FOR B.E PROJECT
Learners will be to:-
Course Outcome Description of the Course Outcome
CO 1 Do literature survey/industrial visit and identify the
problem of the selected project topic.
CO2 Apply basic engineering fundamental in the domain of
practical applications FORproblem identification,
formulation and solution
CO 3 Attempt & Design a problem solution in a right approach
to complex problems
CO 4 Cultivate the habit of working in a team
CO 5 Correlate the theoretical and experimental/simulations
results and draw the proper inferences
CO 6 Demonstrate the knowledge, skills and attitudes of a
professional engineer & Prepare report as per the standard
guidelines.

ABSTRACT
The information system for communication with alumni embodies one of many ways how a
university can keep tracking with its graduates. Except for communication between university
and its graduates, the information system should allow communication between graduates
themselves and their personal presentation in public. The system also should collect actual
information about working experience of graduates, which can improve faculty credits and
teaching process. The presented information system includes all these points and focuses on
usability and comfortable user interface. The aim of this project is to build an Alumni
management system online dashboard.the project manages the fresh as well as old graduate
students with their respective information in actively participating in making registering,
searching, managing the alumni information for sharing their expertise, network, jobs
opportunities and resources.

CHAPTER 01
INTRODUCTION
____________________________________________________________________________
1.1 Introduction
The Alumni Management System is a simple PHP/MySQL project that helps a certain
university/college school manage its alumni data. This project has 2 sides of users UI (user
interface), which are the admin side management and the alumnus/alumna's side. The admin side
can manage all the list of jobs posted, alumni list, events, forum topics, and the gallery. The
alumni site can create an account (to be verified by admin), post a job opportunity, create a
forum topic, and join other forums, commit to participate in an upcoming event such as
homecoming.Talking about the flow of the Alumni Management System, universities/colleges
alumni will register to the website and this process will need the verification of the school
management in order to enlist the alumnus/alumna in the website user.
After the admin will verify the user as an alumnus of the alumni user can begin to explore
the features or functionalities of the system on their side which are the job opportunities posted
by other alumni or admin, a list of upcoming events, joining to the forum with the other alumni.
For the administrator side of the system, aside from verifying the account and list of alumni, the
admin also will manage the gallery to be displayed on the website and the gallery may contain
some images of the school events with a short description. The admin will create the about
content of the school to be displayed also on the website, this feature helps the school
management update the about content of the system easily even without the presence of a
developer. The admin can also post a job opportunity and can overwrite or manage the posted job
and forum topic of an alumnus/alumni if any instances may occur
1.2 Problem definition :
The product will begin in a way that multiple passouts as well students of the college can register
.After registration, they will become a valid user only when they are verified by the admin
successfully. The user will be able to see different post, upcoming events , gallery etc.The alumni

can post about various jobs available in their company and thus other students will benefit from
it. The information related to various post can also be viewed by admin. The admin here
becomes responsible for posting various information related to the upcoming events, gallery etc.
1.3 Technologies to be used
1.4.1 LANGUAGES USED
● HTML, CSS :- For front end/UI.
● JQuery :- For adding dynamic effects to elements.
● Bootstrap :- For responsiveness.
● PHP/ MySQL :- For backend data processing
1.4 Features
Admin Side
● Login Page : The page where system admin will submit their system credential to
access and manage the system data.
● Home Page : The page where the admin user will be redirected by default after logging
into the alumni management system admin side. This page displays the summary or total
counts of alumni, posted jobs, forum topics, and upcoming events.
● Gallery Page : The page where the admin user will manage the gallery images and data
for the website.
● Course List : The page where the admin will populate and manage the university or
college school's courses.
● Alumni List : The page where the alumni list in the system is listed and this the page
where the admin can verify the alumnus/alumna's account.
● Jobs Page : The page where all posted jobs are listed and can be managed by the
admin.
● Events Page : The page where an admin manages or posts an upcoming event of the
school where alumni can participate.

● Forum Page : The page where all forum topics are listed along with the count of
comments if this topic is being shown.
● User Page : The page where an admin user manages the system users.
● System Settings Page :

The page where an admin sets up or manages the school
information to be shown on the website.
Alumni Side
● Home Page :The default page where the user will be redirected when browsing the website
and after logging in. This page shows the list of upcoming events.
● Signup Page :The page where the unregistered alumnus/alumni submit their credentials.
● Login Modal : The popup modal where the user submits their system credential in order to
access and manage the other features or functionalities of the system.
● Gallery Page

: The page where the images posted by the school's management is being
shown.
● About Page : The page where the page about content is being shown.
● Job Page :

The page where all posted job opportunities are listed.
● Forum Page : The page where that forum topics are listed and the user can join or read the
comments by selecting and viewing a topic.
● Account Management Page : The page where the user can update his/her system
credentials and information.

CHAPTER 02
CONCEPTUAL SYSTEM DESIGN
____________________________________________________________________________
2.1 Use case diagram
User

CHAPTER 03
RESULT EVALUATION
____________________________________________________________________________
Lets begin with the homepage of our system
In this manner the user can create account on website

Now it becomes the successful member, after it gets verified by the admin
Gallery by the admin section

Course List By admin section
Alumni List

Jobs List By admin section
Event Section in admin page

Forum Section
Login page of user

User dashboard
Can look for other alumni information

Can see the gallery of the college
Can post a job opportunity and also look for post made by different people

Can see the various upcoming events

CHAPTER 04
CONCLUSION
____________________________________________________________________________
4.1 Future scope
It would be very useful if the members of the alumni web site which are former student of
college could directly contact the alumni officer through the web site. The system that was
implemented does not offer this functionality. However it is easy to find the email address of the
alumni officer because it will be placed on the home page of the online community. The contact
alumni officer functionality could be easily implemented using asp, which is also used in order to
implement the broadcast email functionality that the alumni web site offers. That is why it would
be useful to be able to set some information, such as contact details as private or public. This
could be done very easy with the use of radio buttons. Right now, alumni website offer only
inserting details, later it can be modified to update information. The alumni web site is used to
maintain data of alumni and to provide platform where alumni can see the progress of an institute
and also participate in improving institution condition with the help of donation.
4.2 Conclusion
Alumni management system . Effective communication between teachers, old students.
Complete automation of all operations centrally stored information with zero redundancy.
Alumni web site is one such attempt to bring the passed out students of the college closer to their
juniors. It helps them to connect, get information and guidance for their career.

CHAPTER 05
REFERENCES
_____________________________________________________________________________________
● https://ijesc.org/upload/82df3500d684c3a30c4c214e857e68b7.Alumni%20Web%20Porta
l%20(2).pdf
● https://m.mu.edu.sa/sites/default/files/content/2018/09/Bndr.pdf

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