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How to Deliver Internal Communications
      with a SharePoint Intranet
Communicate with a SharePoint Intranet



    1              2              3              4
Communica      Collaborate     Automate        Analyse
      te       on key tasks   key business   key business
key business   and projects    processes         data
 information
Agenda
    Overview of Communication Needs
    Top-down, bottom-up and peer-to-peer communication


    Basic Communication Features in SharePoint
    Basic sites, apps, web parts and branding


    Advanced Communication Features in SharePoint
    Advanced sites, custom web parts, publishing, targeting and branding


    Overview of Communication Features
    Developing from basic to advanced communication features
Overview of
Communication
Needs
Overview of Communication Needs
  Top Down   Bottom-up   Peer-to-peer
Basic
Communication in
SharePoint
Communication Sites (basic)


  Team Sites                           Blog Site
                      Home


   Departmen   Departmen   Departmen
                                          Blog
       t           t           t
Team Sites
             Content Editing
             Add rich text content (e.g. a welcome message or
             instructions) and share it on a page


             Announcements
             Communicate news items and other short bits of
             information in a list and on a page


             Document Libraries
             Store documents (e.g. policies & procedures)
             and share them in a library and on a page
Team Sites (continued)
                Promoted Links
                Display links (e.g. to other applications) in a visual
                format in a list and on a page


                Contacts
                Store contacts (e.g. employees or customers)
                and share their details in a list and on a page


                Calendar
                Communicate upcoming events (e.g. meetings)
                in a calendar format in a list and on a page
Company-wide
                                                    Links to other applications
                                   announcements




   Libraries for important
         documents

                                                   List of all staff by department




Calendar for company-wide events
Blog Sites
             Rich Media
             Insert videos from your computer, elsewhere on
             SharePoint or embed them from YouTube


             Likes / Comments
             Display threaded comments after a blog and
             allow users to “Like” popular posts


             Sharing
             Share blog content via alerts, RSS or through
             email
Likes / comments for readers


                               Embed rich media, including YouTube
                               videos




                                                                 Keep followers updated with
                                                                 RSS
Branding (basic)
     Logo
     Upload your company or brand logo to the “master page” of the intranet
     site so that it is displayed on all pages


     Navigation
     Customise the global (top) and current (left-hand) navigation to make
     your content findable for users.


     Themes
     Change the „look and feel‟ of your site easily using a theme, allowing
     you to change background images, fonts, page layouts and more
Change the site logo




                    Drag and drop a site
                        background




                          Change the layout of your
                                navigation




                                                          Change the colour of
                                                      titles, hyperlinks and more



Change the site fonts
Advanced
Communication in
SharePoint
Communication Sites (advanced)


  Publishing Sites                       Blog Site
                        Home


  Departmen      Departmen   Departmen
                                            Blog
      t              t           t
Publishing Sites
                   Content Approval
                   Automatically route new content to one or more
                   approvers before publishing it to everyone


                   Content Rollup
                   Consolidate and display content from a variety of
                   lists and libraries across many sites in a single
                   area

                   Cross-site Publishing
                   Control content in a single „authoring‟ location
                   and surface it in multiple „publishing‟ locations
Publishing Explained
                                    1.   Content is added to lists and
Content Rollup                           libraries in multiple sites
                           Home     2.   Select content from across these
                                         locations is displayed on a single site



    Departmen      Departmen   Departmen
                                                         Blog
        t              t           t
                                   1.    Content is created in a
Cross-site Publishing                    single, ‘authoring’ location
                          Home     2.    That version of content is displayed
                                         across multiple ‘publishing’ locations


    Departmen      Departmen   Departmen
                                                         Blog
        t              t           t
Publishing Sites (continued)
                Audience Targeting
                Tailor the content displayed to different users
                based on their “audience” criteria (e.g.
                department)

                Device Targeting
                Tailor the content and layout of content displayed
                to users based on their device (e.g. mobile or
                tablet)
Targeting Explained
Audience                      Device




    Finance   HR      Sales     Laptop   Tablet    Mobile




              Documents             Page Layouts

                                    Style Sheets
              List items
Branding (advanced)
     CSS
     Customise the look and feel of your master page
     (background, navigation etc.), page layouts and specific page elements
     using a custom style sheet

     Design Manager
     Import designs (e.g. for a master page) from design packages created
     using popular design programs such as Adobe Dreamweaver


     jQuery
     Add interactivity to SharePoint interface using jQuery (e.g. tabbed
     content and animations)
Tabbed news web part
                                  Custom master page
                                       navigation




User-specific metrics + KPIS

                               Links to popular content
Overview of
Communication
Features
Feature Overview
Cost




                   Complexity
Thanks for watching!
     Watch our ‘out-the-box’ demo
     Use our step-by-step guide to build the basic intranet homepage shown
     earlier in the presentation: http://bit.ly/YbrdMO


     Read our communication case studies
     See how we‟ve delivered advanced intranet communication solutions
     for other organisations: http://bit.ly/ZZzhBT


     Get in touch for more information
     Ready to take your intranet communication to the next level? Get in
     touch to find out how we can help: Richard.barrett@creative-
     sharepoint.com

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How to Deliver Internal Communications with a SharePoint Intranet

  • 1. How to Deliver Internal Communications with a SharePoint Intranet
  • 2. Communicate with a SharePoint Intranet 1 2 3 4 Communica Collaborate Automate Analyse te on key tasks key business key business key business and projects processes data information
  • 3. Agenda Overview of Communication Needs Top-down, bottom-up and peer-to-peer communication Basic Communication Features in SharePoint Basic sites, apps, web parts and branding Advanced Communication Features in SharePoint Advanced sites, custom web parts, publishing, targeting and branding Overview of Communication Features Developing from basic to advanced communication features
  • 5. Overview of Communication Needs Top Down Bottom-up Peer-to-peer
  • 7. Communication Sites (basic) Team Sites Blog Site Home Departmen Departmen Departmen Blog t t t
  • 8. Team Sites Content Editing Add rich text content (e.g. a welcome message or instructions) and share it on a page Announcements Communicate news items and other short bits of information in a list and on a page Document Libraries Store documents (e.g. policies & procedures) and share them in a library and on a page
  • 9. Team Sites (continued) Promoted Links Display links (e.g. to other applications) in a visual format in a list and on a page Contacts Store contacts (e.g. employees or customers) and share their details in a list and on a page Calendar Communicate upcoming events (e.g. meetings) in a calendar format in a list and on a page
  • 10. Company-wide Links to other applications announcements Libraries for important documents List of all staff by department Calendar for company-wide events
  • 11. Blog Sites Rich Media Insert videos from your computer, elsewhere on SharePoint or embed them from YouTube Likes / Comments Display threaded comments after a blog and allow users to “Like” popular posts Sharing Share blog content via alerts, RSS or through email
  • 12. Likes / comments for readers Embed rich media, including YouTube videos Keep followers updated with RSS
  • 13. Branding (basic) Logo Upload your company or brand logo to the “master page” of the intranet site so that it is displayed on all pages Navigation Customise the global (top) and current (left-hand) navigation to make your content findable for users. Themes Change the „look and feel‟ of your site easily using a theme, allowing you to change background images, fonts, page layouts and more
  • 14. Change the site logo Drag and drop a site background Change the layout of your navigation Change the colour of titles, hyperlinks and more Change the site fonts
  • 16. Communication Sites (advanced) Publishing Sites Blog Site Home Departmen Departmen Departmen Blog t t t
  • 17. Publishing Sites Content Approval Automatically route new content to one or more approvers before publishing it to everyone Content Rollup Consolidate and display content from a variety of lists and libraries across many sites in a single area Cross-site Publishing Control content in a single „authoring‟ location and surface it in multiple „publishing‟ locations
  • 18. Publishing Explained 1. Content is added to lists and Content Rollup libraries in multiple sites Home 2. Select content from across these locations is displayed on a single site Departmen Departmen Departmen Blog t t t 1. Content is created in a Cross-site Publishing single, ‘authoring’ location Home 2. That version of content is displayed across multiple ‘publishing’ locations Departmen Departmen Departmen Blog t t t
  • 19. Publishing Sites (continued) Audience Targeting Tailor the content displayed to different users based on their “audience” criteria (e.g. department) Device Targeting Tailor the content and layout of content displayed to users based on their device (e.g. mobile or tablet)
  • 20. Targeting Explained Audience Device Finance HR Sales Laptop Tablet Mobile Documents Page Layouts Style Sheets List items
  • 21. Branding (advanced) CSS Customise the look and feel of your master page (background, navigation etc.), page layouts and specific page elements using a custom style sheet Design Manager Import designs (e.g. for a master page) from design packages created using popular design programs such as Adobe Dreamweaver jQuery Add interactivity to SharePoint interface using jQuery (e.g. tabbed content and animations)
  • 22. Tabbed news web part Custom master page navigation User-specific metrics + KPIS Links to popular content
  • 24. Feature Overview Cost Complexity
  • 25. Thanks for watching! Watch our ‘out-the-box’ demo Use our step-by-step guide to build the basic intranet homepage shown earlier in the presentation: http://bit.ly/YbrdMO Read our communication case studies See how we‟ve delivered advanced intranet communication solutions for other organisations: http://bit.ly/ZZzhBT Get in touch for more information Ready to take your intranet communication to the next level? Get in touch to find out how we can help: Richard.barrett@creative- sharepoint.com

Hinweis der Redaktion

  1. This isn’t:What information should I communicate on an intranet?This is:How would I communicate that information on a SharePoint intranet?
  2. SitesTeam Sites (organisational and departmental)Blog SitesFeaturesContent EditorAnnouncementsDocument LibraryPromoted LinksContactsCalendarsBasic brandingThemes
  3. Top-DownInitiatives / Change ManagementPolicies & ProceduresEmployee HandbookBottom-UpFeedbackPeer-to-PeerKnowledge Retention (blogging on areas of expertise)FeedbackHREmployee HandbookRecruitment & Job ListingsAdmin / SecretarialITNetwork ManagementLinks to Other ApplicationsManagement / ExecutiveInitiatives / Change ManagementStock Information / Business NewsFinance / AccountsPolicies / ProceduresReporting / Forecasting
  4. SitesTeam Sites (organisational and departmental)Blog SitesFeaturesContent EditorAnnouncementsDocument LibraryPromoted LinksContactsCalendarsBasic brandingThemes
  5. Content Editor – communicating static information on the page “Allow authors to enter rich text content”Announcements – “News items, statuses and other short bits of information.”Document Library – Store and share documents with people. Everybody can get the latest versions whenever they need them.
  6. Promoted Links – “Use this list to display a set of link actions in a tile based visual layout” link to other areas on SharePoint, other applications or the internetContacts – “a list of people your team works with, like customers or partners. Contacts list can synchronize with Microsoft Outlook or other compatible programs.”Calendar – “A calendar of upcoming meetings, deadlines or other events. Calendar information can be synchronized with Microsoft Outlook or other compatible programs.”
  7. Homepage
  8. SitesPublishing Sites (organisational)Team Sites (departmental)Blog SitesFeaturesContent ApprovalContent RollupCross-site publishingAudience targetingDevice targetingAdvanced branding
  9. Content Editor – communicating static information on the pageAnnouncements – communicating changing information on the pageDocument Library – communicate documents
  10. Promoted Links – link to other areas on SharePoint, other applications or the internetContacts – a list of key contactsCalendar – a calendar view of events