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Implementing a social intranet in a global organisation
1. ACE INSURANCE
Implementing a social intranet in
a global organisation
By Robin Moore
ACE Group Regional Community Manager, Asia Pacific
@RobinChatting
10th Annual Melcrum Summit
4 September 2013
2. 2 ACE INSURANCE
Agenda
ACE and me
Social intranet trends and benefits
ACE Global Village
Activating an employee community
Measuring adoption and impact
Collaboration Girl
3. 3 ACE INSURANCE
About the ACE Group
The world’s sixth-largest multiline property and casualty
insurer, based on market capitalization of
USD$30.4 billion (as at 30 July 2013)
ACE Limited, the parent company of the ACE Group, is
listed on the New York Stock Exchange and is a
component of the S&P 500 index.
Operations in 53 countries
Close to 20,000 employees
4. 4 ACE INSURANCE
My communications career
4 years with ACE Group as Corporate
Communications Manager, Australia & New
Zealand
15 months as
Community
Manager
14 years in
communications
Background in
journalism
Social business training session in Thailand
6. 6 ACE INSURANCE
Social networking for business
“A new class of company is emerging – one that uses collaborative
Web 2.0 technologies intensively to connect the internal efforts of
employees and to extend the organization's reach to customers,
partners, and suppliers. We call this new kind of company
the networked enterprise.”
Social technologies are now widely being used by companies across all industries
7. 7 ACE INSURANCE
Workplace social networking is helping deliver more
collaborative work environments
39%
increase in
employee
connectedness
30%
higher
employee
satisfaction
34%
less time to find
information and
experts
Survey based on 500 executives from 350 companies
Benefits from getting social
8. 8 ACE INSURANCE
McKinsey reports on benefits of
social intranets
"Improved communication and collaboration through
social technologies could raise the productivity of
interaction workers by 20 to 25 per cent.”
Source: McKinsey Global Institute analysis; International Data Corporation
(IDC).
9. 9 ACE INSURANCE
Social intranet to become primary channel for
noticing, deciding or acting on work information
Source: Gartner report Predicts 2013: Social and Collaboration Go Deeper
and Wider.
Gartner predicts growth in social
"By 2016, 50% of large
organizations will have
internal Facebook-like
social networks
30% of these will be
considered as essential
as email/telephones
are today.”
11. 11 ACE INSURANCE
ACE Global Village aspirations
Make work more satisfying and productive
Offer easy access to information and resources
Facilitate collaboration, ideas and problem solving
Enable employees to feel more engaged and connected
12. 12 ACE INSURANCE
18 month adoption curve
Becoming social requires behavioural change
The organisation’s culture evolves and adapts
Greater success in transparent organisations
Average adoption: 18 months
New ways of working
Months: 18141062
14. 14 ACE INSURANCE
About ACE Global Village
Replaced old intranet with a Jive powered
social intranet
Designed for employee connectivity and communication
Featuring:
Traditional intranet content
A collaborative social platform
Focusing on:
Employee engagement
Productivity, knowledge sharing and innovation
15. 15 ACE INSURANCE
Fast search – rapidly find what you need
Social networking – the best elements of Linkedin,
Twitter, Facebook and YouTube
Google translation tool
A social network for employees
16. 16 ACE INSURANCE
Find information fast
Join groups and collaborate
Gather feedback
Generate ideas and vote
Find experts
Ask questions and get answers
Reuse templates and other assets
Discuss topics
Keep up on issues
Speed new hire integration
Create content
Activities on the social intranet
17. 17 ACE INSURANCE
Fast search
Activity stream: content
chosen by you
Create your
own content
Training, tips and
user support
19. 19 ACE INSURANCE
Browse
places
to find
groups
to join
Groups can be
helpful for teams,
cross-functional
projects or any
collaborative
activity.
20. 20 ACE INSURANCE
Conversations between
multiple people in group
Option to mark an
answer as ‘helpful’
or ‘correct’
Option to easily
‘Like’ someone’s
answer or reply
22. 22 ACE INSURANCE
Encouraging employees
Training sessions
Town Halls
Posters
Photobooths
Cartoons
Newsletters
Email blasts
Advocates
Online help
Leading by example
23. 23 ACE INSURANCE
Competitions proved popular
System naming competition
Best profile:
• job description
• extra profile photo
Easter egg hunt to
illustrate search
Snap the train
Entry to the ‘Snap the Train’ competition
24. 24 ACE INSURANCE
Gamification motivation
Earn points by
participating
Gain status levels via
long-term use
Points and status levels
prominent in profiles
and activity streams
25. 25 ACE INSURANCE
A global conversation about refreshing the ACE brand
More than 5000 employees visited with half participating
Ideas
Photos
Discussions
Value
Using the tool: The Brand Jam
27. 27 ACE INSURANCE
Dashboard and data downloads available via
Jive Community Manager Reports
Eg. 70,000 content items in the Village
Community Manager Reports
28. 28 ACE INSURANCE
Reports by region & country
Reports generated with SAP Business Intelligence
OnDemand Tool
31. 31 ACE INSURANCE
Key metrics to follow
% of employees using the social intranet
Profile completion
Activity levels
% of employees active,
contributing and participating
Growth of content
Questions and answers
32. 32 ACE INSURANCE
Active, participating or contributing
90-9-1 rule
% of employees:
• readers
• participants
• contributors
Monthly comparisons
Country comparisons
33. 33 ACE INSURANCE
Measuring impact and value
Surveys
Focus groups
Business wins
Anecdotes
Noteworthy content
Examples of time saved, expenses saved or income
earned
34. 34 ACE INSURANCE
Social intranet strengths
Locating an expert
Putting a face to a name
Locating a template or resource
Reaching a decision with multiple people
Innovating or getting feedback on an idea
Getting an answer when you are not sure who to ask
Examples where ACE Global Village outperforms
35. 35 ACE INSURANCE
Ways employees described AGV
“Our space to connect,
communicate and collaborate.”
“A world of colleagues
integrated as one.”
“Connects employees across
borders, functions and levels
with engaging social tools,
enabling cooperation,
information flow and results.”
36. ACE INSURANCE
Implementing a social intranet in
a global organisation
By Robin Moore
ACE Group Regional Community Manager, Asia Pacific
@RobinChatting
10th Annual Melcrum Summit
4 September 2013