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101011010010101011010010101011010010A major research initiative at the MIT Sloan School of Management 
Governance: A Central Component of 
Successful Digital Transformation 
MIT-CDB and Capgemini Consulting Joint Research Program on 
Digital Transformation
Executives in all industries are using digital advances such as analytics, mobility, social media and smart embedded devices to 
transform their businesses. They are changing customer interactions, internal business processes and even their business models 
to take advantage of new technological capabilities. However, while digital technology presents new opportunities, it also creates 
new challenges. 
Our research shows that governance is a key determinant of success in managing digital transformation. In this paper, we examine 
new digital challenges, key elements of digital governance, and how four firms are governing their digital transformations. 
Introduction 
2
Faster and More 
Integrated Business 
Cycles Mobile apps, collaboration 
networks, connected products 
or social media create new 
business opportunities from marketing 
to manufacturing to customer service. 
However, they also create new IT 
challenges including security, regulatory 
compliance and legacy system integration. 
An additional challenge comes from 
business cycles that are getting faster and 
faster.1 
Creating technology-based business 
changes quickly and safely requires IT and 
business people to work together more 
closely. “We have a ‘two in a box’ model 
[for our digital initiatives]. We would be 
hard-pressed to differentiate the business 
person and the technology person,” 
said one CIO, “Our challenge becomes 
more and more the ability to work in a 
fast paced, fast changing, global and 
collaborative environment. It is not only 
about technology skills anymore.” 
New Risks 
New digital technologies also create new 
risks to the enterprise, especially around 
brand control and regulatory issues. 
Brand Exposure in Social Media 
Social media reduces a firm’s control over 
its global brand. A negative customer 
post on Facebook, Twitter, or YouTube 
can receive global attention immediately. 
Even as companies find new ways to work 
with customers through mobile and social 
New Digital Challenges 
3 
Data 
integration is 
the biggest 
challenge in 
setting up 
our digital 
services. 
channels,2 they are also paying close 
attention to their online reputations. 
Confidentiality and Regulatory Breaches 
Employee use of new digital technologies 
can have firm-level consequences. Lost 
phones and tablets can enable hackers 
to invade a network. Employees may 
post confidential information online. 
Customers may see employees’ personal 
posts as corporate advice on investments 
or health. Any of these breaches can leave 
firms liable to reputational damage and 
millions of dollars in regulatory sanctions. 
An insurance executive explained: “We 
need to approve any content published 
on our Facebook or LinkedIn accounts 
to make sure it is compliant with what 
the regulations require.” Security of 
employees’ devices is also a major concern: 
“If you lose confidential information, you 
have to send letters to all of your clients 
informing them that their information 
may have been compromised” added this 
executive. “The last thing we want to do 
is put the reputation that we’ve built for 
150 years on the line because of a security 
incident.” 
Increased Demand for 
Cross-Silo Capabilities 
New digital technologies increase the 
need for firm-level integration. Customers 
and employees are demanding that 
companies work differently.3 Older silo-based 
operations, centered on products or 
organizational units instead of customers 
or business processes, are coming under 
increasing pressure to change. Analytics 
initiatives require a unified view of 
customers or operations. 
Integrated Data 
As customers demand a more integrated 
experience, and analytics demands 
more integrated data, many companies 
are struggling to unify their disparate 
data sources. “Data integration is the 
biggest challenge in setting up our digital 
services” explained an executive, echoing 
statements by many others.4 These 
firms are working to develop a unified 
platform for their digital initiatives, from 
new customer interfaces to automated 
factories to advanced analytics. 
Employee Collaboration 
As firms become more global, they 
are finding the need to collaborate 
more effectively across geographies, 
business units, and specialties. Some 
new collaboration tools, such as video 
conferencing and instant messaging, have 
been adopted relatively quickly and easily. 
Others, such as online knowledge sharing 
communities, have been successful for 
some and more challenging for others.
Elements of Digital Governance 
Shared Digital Units 
Several of the companies created shared 
units to develop digital services for the 
rest of the company. The responsibilities 
of these shared units vary from one 
company to another, but many included 
the following roles. 
Developing Digital Services 
Shared units can reduce the cost of 
digital transformation through reducing 
redundant initiatives, people and 
technologies in the local units. A senior 
executive in a global insurance group 
explained: “It would not make sense for the 
different entities of the group to develop all 
the digital stuff themselves. It costs time 
and money, and requires coordination. 
And by doing it themselves, they would not 
benefit from the experience gained across 
the company.” 
Several companies created a “digital 
service catalog” to show local units 
what the shared unit can offer. Beyond 
facilitating communication, the catalog 
helps early adopters to avoid redundant 
activity and helps later adopters to move 
faster. 
Shared units can also undertake 
corporate-wide investments that might 
not make sense for individual business 
units. Examples include unified customer 
databases, an enterprise wireless 
platform, or advanced analytical tools. 
A senior executive in charge of digital 
transformation for his business unit 
explained: “We do not have budget 
to develop our own capabilities so the 
question is: How to get the most out of the 
central platform? How to leverage these 
capabilities as much as possible?” 
Some digital units have rapid 
experimentation capabilities to spur 
innovation. In an apparel company, 
a retail firm, and a consumer food 
company, digital labs investigate emerging 
technologies and business practices. 
These small labs turn abstract concepts 
Digital impacts firms globally, across 
traditional silos. It requires more 
coordination when making decisions 
and conducting actions, compared to 
the way we do business usually. 
Questions are not local but global 
and so the choices we make engage 
the company as a whole 
into real prototypes that spur others to 
rethink the way they do business. Business 
units can incorporate the concepts into 
their subsequent digital initiatives. 
Developing New Digital Skills 
In our phase 1 study, the most important 
common barrier to digital transformation 
was missing skills. 77% of the companies 
cited skill challenges in areas such as 
mobility, analytics, and social media. 
They are actively recruiting experts 
in these areas, with varying degrees 
of success. Several of the firms have 
chosen to centralize new digital skills 
To answer these new digital challenges (faster business cycles, new risks and need for more firm-level integration), companies need 
firm-level governance around their digital initiatives. 
“Digital impacts firms globally, across traditional silos. It requires more coordination when making decisions and conducting actions, 
compared to the way we do business usually. Questions are not local but global and so the choices we make engage the company as a whole, 
in all countries and business units,” explained a senior executive in an international banking group. 
Governance mechanisms implemented by companies around their digital initiatives have impacts of two different natures: 
ƒƒSharing: Local units use common capabilities and resources (including people and technology) 
ƒƒCoordinating: Local units synchronize and align their initiatives (prioritization, compliance with standards and policies, etc.) 
Our interviews showed many mechanisms that companies are using to improve their digital governance capabilities. However, three 
mechanisms – shared digital units, firm-level committees and new digital roles – are most common. 
4
govern digital transformation. Steering committees are a common structure. However, some companies have also established innovation committees to stay ahead of fast-moving digital technologies and business practices. 
Steering Committees 
The adoption of digital technologies raises questions for executives such as: How do we prioritize and fund digital initiatives in spite of unclear business cases? How do we allocate resources? What policies do we need to ensure regulatory compliance? What rules should we adopt internally to ensure a consistent customer experience? What should be done centrally and what should be done locally? The role of steering committees is to make these decisions: ratifying policies, making investment choices, and prioritizing among competing interests. 
Steering committees also make investment decisions that might not be practical for a specific business unit to undertake. Some digital initiatives will be shared across business units or are strategic bets with uncertain business cases. An example is an apparel company’s investment in a global customer platform: “This investment was primarily based on what I would call an ‘art business case’, rather than the ‘science business case,’ and this was the right thing to do. We did it big enough to be successful, but small enough to not be stupid” explained a senior executive. 
Innovation Committees 
Some companies also implemented committees around emerging technology, both to identify technology-enabled business opportunities and to adjust to changing employee or customer behaviors. 
in the shared unit. “Of course, the key thing is to have the right people. It must be a combination of our existing people and new people with new thoughts. And looking at service industries, we need that type of competence,” explained an auto executive.5 
Although some industries are having trouble finding experts at reasonable salaries, others are more successful at attracting talent. A restaurant executive noted “We have been hiring analytics experts from other industries. We give them a chance to play a more senior role than they could in their previous employers, where their skills are more plentiful.” An apparel executive said “Our digital unit recruits people from Amazon and other places you would expect them to go…quite a talent!” 
Training and knowledge sharing is another way that digital units build skills across the enterprise. At Nestlé, a multimedia lab named “Digital Acceleration Team” hosts experts from all over the world so that they can share their knowledge in social media and related technologies before going back to their local offices. The firm adopted the same approach for mobile applications: “[We have] a mobile App lab where we share best practice of building Apps. We don’t want to centralize the app building, we leave that close to the consumer in the markets. But there’s common practice, best practice, efficient app building and we have a lab for that so people can tap into it and we can guide them in making good Apps.” 6 
Governance Committees 
Many of the companies we interviewed established committees at firm-level to 
At Nestlé, a multimedia lab named the ‘Digital Acceleration Team’ hosts experts from all over the world so that they can share their knowledge in social media and related technologies before going back to their local offices. 
This investment was primarily based on what I would call an ‘art business case,’ rather than the ‘science business case,’ and this was the right thing to do. We did it big enough to be successful, but small enough to not be stupid. 
5
Governance 
often goes 
beyond 
organizational 
structures to 
include specific 
leaders. These 
new roles 
include “digital 
czars” who lead 
digital 
transformation 
at the firm or 
business level 
as well as less 
senior liaison 
roles. 
These committees are less common than 
steering committees, and have a more 
focused purpose. 
According to an insurance executive, 
“We cannot be slow to think about these 
technologies because our field force adopts 
them quickly. We have regulatory concerns 
that we have to deal with, we have got 
training and education challenges. We 
need people with different perspectives 
talking together about these emerging 
technologies.” 
Having people with multiple disciplines 
improves the discussion and leads to 
tighter integration between IT and 
business viewpoints. An executive 
explained: “We are bringing together all 
the people who can say, ‘Wow, we could 
do this. It’s not a problem.’ That’s our IT 
architecture folks. And then we’ve got 
everybody else saying ‘Well, if we do this, 
how do we protect confidentiality? How do 
we retain data? How do we train? What’s 
it going to take to make this usable before 
we officially condone it to the field?’ So, IT 
brings all of the right levels of perspective 
to the table.” 
New Digital Roles 
Governance often goes beyond 
organizational structures to include 
specific leaders. These new roles 
include “digital czars” who lead digital 
transformation at the firm or business 
level as well as less senior liaison roles. 
Digital Czars 
In March 2012, Starbucks Coffee Company 
announced the hiring of a Chief Digital 
Officer (CDO), Adam Brotman, reporting 
to the firm’s CEO. According to Brotman, 
“[Digital] has been an essential part of how 
we build our brand and connect with our 
customers… there’s been such a seismic 
shift [in our interactions with customers] 
that we needed to pull it all together and 
make it a priority.”7 
Areas of responsibility for these “digital 
czars” vary from one company to another 
according to the strategic priorities of the 
firm towards digital. Brotman at Starbucks 
has responsibility for web, mobile, 
social media, card, loyalty, e-commerce, 
Wi-Fi, and the Starbucks Digital Network, 
as well as company’s emerging in-store 
digital and entertainment teams. At 
Volvo the firm hired a senior executive 
to take responsibility for a specific new 
element of the firm’s digital strategy — 
connected cars — across different silos 
such as product design, manufacturing, 
marketing, and after sales service. 
Digital Liaisons 
Some of the companies we interviewed 
have positioned liaisons in business 
units to lead digital transformation at a 
local level. Spanish media group Prisa, 
has assigned CDOs in each division 
to lead implementation of the digital 
transformation in their division and to 
coordinate with the corporate CDO. A 
global insurance group executive said 
that, in his company, “The role of [digital 
liaisons] is first to help business units to 
take the digital dimension into account 
and second to encourage the use of central 
resources.” 
Some liaisons have knowledge sharing 
rather than leadership roles. Nestlé’s 
“Digital Acceleration Team” hosts people 
from all countries to develop their digital 
expertise and take it back to their home 
offices. “We have something like 15 
people, from all markets, who have an 
interest or have already good experience 
in digital, who are sharing and connecting 
with the world in general with the Internet 
and social media. They are building 
expertise and then sharing that with other 
people in the markets.”8 
6
The table below summarizes how these three governance mechanisms help sharing and coordination, and shows common benefits 
and implementation challenges we identified in our interviews. In the next chapter, we give examples of how four companies are 
implementing digital governance. 
Table 1: Common Digital Governance Mechanisms 
Role in sharing and coordination Typical benefits and challenges 
Shared Digital 
Units 
Sharing is the main objective of these units. Resources 
with specific skills are pooled together to develop digital 
services for all units in the company. Some coordination 
also comes naturally as the units develop technology 
standards and implement policies governing use of their 
services. However, coordination of digital initiatives 
requires additional mechanisms. 
Benefits: New digital skills, shared digital services, 
economies of scale. 
Challenges: Structure and positioning in the organization, 
coordination difficulties with local unit leaders, definition of 
the “service catalog.” 
Firm-Level 
Committees 
Firm-level committees aim for coordination 
ƒƒSteering committees: Making investment decisions, 
prioritizing resources, ratifying policies and standards. 
ƒƒInnovation committees: Identifying technology-enabled 
opportunities, proposing rules and standards around 
new technologies. 
However, some of the decisions and policies adopted by 
the committees may mandate sharing of resources and 
capabilities. 
Benefits: Digital standards and policies, consistency across 
digital initiatives, resource optimization, adoption of new 
digital trends. 
Challenges: Additional mechanisms are often required to 
lead transformation or to enforce standards and policies. 
New Digital 
Roles 
New digital roles drive the use of shared digital resources, 
such as helping local units to adopt firm-level solutions 
or use centralized resources. These roles also coordinate 
across different initiatives and organizational units. 
Benefits: Relay the digital strategy, help to enforce firm-level 
policies, facilitate adoption of shared capabilities by 
local units, facilitate cultural changes 
Challenges: Positioning in the organization, relationship with 
the local units, building the networks of local champions. 
An important objective of governance is to make enterprise-level platforms happen. It can be very difficult to build a single 
view of customers or an integrated view of operations without strong leadership and governance. The platforms provide 
clearer information to decision-makers and serve as the bases for advanced analytics capabilities and new digital services. 
In return, these platforms tend to make governance easier: as the platforms take shape, local leaders often start to see the 
benefits of using corporate digital capabilities rather than building their own. And corporate leaders can drive standard 
processes and capabilities across the firm more quickly through a shared platform than through negotiation. 
The Importance of Digital Platforms 
7
1 
2 
3 
4 
Level of coordination 
Level of sharing 
High 
Low 
Low High 
Note: For each case vignette below, a small figure 
illustrates the governance structure implemented by 
the firm. These figures are illustrative only and do 
not reflect the formal organization of the firms. 
Figure 1: Level of coordination and sharing 
“InvestCo:” Executives, experiencing difficulties with localized governance of digital initiatives, 
have begun to implement stronger governance at the corporate level. 
Volvo Car Corporation: Implementing digital governance for a specific new capability: connected cars. 
“ApparelCo:” A shared digital unit helps the firm harness the full potential of digital transformation. 
PRISA: Using digital governance to transform the company’s global operating model. 
Case Studies in Digital Governance 
Companies design their digital governance to achieve different levels of coordination and sharing (see Figure 1). In the rest of 
this chapter, we describe four case vignettes, illustrating how each company implemented governance mechanisms to achieve 
its coordination and sharing objectives. 
8
InvestCo: Challenges of Diversified Governance 
Context 
InvestCo provides investment products and services to individuals and institutions in over 40 countries. Although much of the firm’s management and decision making has been centered around its headquarters, the company’s business units operate highly autonomously. Recently, globalization and new digital business opportunities have triggered changes in the way the firm governs its technology initiatives. 
Internally, employees use instant messaging and video conferencing extensively to collaborate both in headquarters and across global regions. On the customer facing-side, the company is increasing self-service and upgrading its online information resources as well as experimenting with social media. 
Most digital initiatives have historically been managed separately. Business-unit autonomy has led to a digital platform in which systems are not unified. However, globalization, customer requirements and regulation are raising pressures to integrate information across business units and regions. 
Governance Mechanisms 
Historically, InvestCo had no digital governance beyond the decentralized governance used for IT. In approximately 2010, the executive team started to rethink their approach. The change began by linking IT and operations more closely at the global level. This enabled a more integrated approach to defining global processes, setting the stage to transform the company’s many IT systems into a unified global platform. Recently, governance has been extended to include new digital initiatives such as social reputation monitoring, micro-blogging, video promotions and mobile selling. 
Platforms and Benefits 
The intent of transforming the firm’s platform was to answer a growing demand for unified systems and information. The change is expected to generate economies of scale and reduce time-to-market. In addition, executives want stronger analytics capabilities. The head of global IT applications explained: “There is a lot of focus on gaining intelligence. 
This trend is clearly happening across all the businesses.” 
Technology capabilities are also intended to improve technology sharing across business units and regions. The head of e-business said, “There may be somebody in another office working on something we could benefit from, and if we work together, we can lighten the workload. So, we can pool money and resources if we work on the same types of effort. That works sometimes, and sometimes it doesn’t because the requirements are too different. But we all collectively believe that, in the end, it will help us.” 
Technology 
platforms (in progress) Legend: Unit / RegionUnit / RegionUnit / RegionUnit / RegionE-Commerce & Analytics 
If we work together, we can lighten the workload. So, we can pool money and resources if we work on the same types of effort. 
9
The firm hired a senior executive in charge of connectivity across traditional silos such as manufacturing, after-sales services or marketing. 
Volvo Car Corporation: Governing Specific Digital Capabilities9 
Context 
Volvo Car Corporation relies on a network of 2300 local dealers to sell its cars in 100 countries worldwide. Headquarters manufactures cars and conducts market research about classes of customers, but has little direct knowledge of specific customers. In recent years, however, the firm has begun building a new digital business model — connected cars — to augment its existing businesses. The intent is to develop a more direct relationship with the end customer without disrupting the relationship dealers have 
with them. 
The connected cars concept enables Volvo to offer more services to customers (remote control, roadside assistance, maintenance reminders, etc.), and develop new approaches to marketing to consumers. Volvo also expects to reinforce the link between end customers and local dealers through increased loyalty, and driving customers to dealers for additional services. 
Governance Mechanisms 
While Volvo’s traditional governance mechanisms were sufficient to manage most activity in the company, Volvo executives established a separate set of governance mechanisms for the connected cars concept. 
ƒƒ 
Digital Czar: Designing an effective connected-cars experience for end-customers requires strong coordination between marketing, manufacturing, R&D, sales and other entities that had different relationships for Volvo’s traditional B2B focus on relationships with dealers. To take up this challenge, the firm hired a senior executive in charge of connectivity across traditional silos such as manufacturing, 
after-sales services or marketing. 
ƒƒ 
Firm-Level Committees: A “Connectivity Hub,” composed of middle and senior managers from across the company (including R&D, marketing and IT), meets every week to address tactical decisions. The “Connectivity Committee,” composed of senior executives from the different functions, meets quarterly to address strategic topics. Other committees exist to ensure strong alignment between connectivity teams and technology teams such as mobile apps and innovation. 
ƒƒ 
Shared Unit: Volvo has also established a shared technology support unit whose scope extends beyond the connectivity strategy. 
Platforms and Benefits 
Volvo has already released new connectivity services such as remote control or on-road assistance. Although some elements such as roadside assistance call centers are implemented locally, all operate under global framework agreements. 
Internally, Volvo implemented new technology platforms to improve customer knowledge and improve marketing capabilities. The platforms include customer databases, analytics capabilities and a CRM solution. “We now have much better data: who our customers are, which cars do they own, how long have they owned their cars, how often they go to service, how much they spend on their car. Instead of maybe targeting towards the cars in different car segments or model segments, we’ll use the data to segment the customers into different customer segments. Then we’ll actively go from mass marketing to one-to-one marketing” explained Timo Paulson, Senior Manager Ownership Services and Brand Protection for VCC global. 
Unit 
/ RegionUnit / RegionUnit / RegionUnit / RegionLegend: Technology PlatformsShared Digital unitAnalytics, CRM, DatabasesShared Digital UnitDigital CzarFirm-Level Committees 
10
We have evolved the organization drastically to make sure that we can create one digital voice, one digital focus. 
ApparelCo: Developing a New Digital Unit 
Context 
ApparelCo is a global manufacturer of clothing, footwear and sportswear. The firm has built its successful business by combining good products with compelling branding. Its entrepreneurial spirit has led to growth in product silos, and digital initiatives have been undertaken separately from each other. 
ApparelCo uses its website and new social media capabilities extensively to engage with customers. E-commerce includes some advanced customization possibilities. The firm is also developing a range of “digitally-improved” products. 
Digital technologies are also widely used internally. Product design moved from paper to digital, the company increased its digital integration with suppliers, and several corporate functions established platforms to improve global collaboration. Although many of the digital initiatives were effective, they were managed separately from each other. 
Governance Mechanisms 
ƒƒ 
Shared Digital Unit: ApparelCo created a shared unit to deliver all digital capabilities for the firm. The digital unit is in charge of digital platforms and provides services to assist the company in developing digital capabilities such as mobile apps. It also develops and sells some digital or digitally-improved products. Rules have been defined to clearly state the areas of responsibility of the unit, especially towards marketing and communication. 
ƒƒ 
Digital Czar: The head of the shared unit is in charge of digital business and all digital marketing campaigns for the company. Part of the czar’s role is to help the business units (product lines) to leverage digital commerce capabilities as much as possible. 
ƒƒ 
Firm-Level Committees: A steering committee drives digital strategy and monitors progress. Senior executives of all functions are part of this committee. In addition, each major product line, as well as the digital unit, has an innovation group. These groups identify new ways to use digital technologies to improve products. 
Platforms and Benefits 
A key objective of digital governance – and the digital unit – at ApparelCo is to shift from product-centricity to customer centricity. “We have evolved the organization drastically to make sure that we can create one digital voice, one digital focus. We’re focusing not only internally but also, more importantly, externally to our consumers” explained a senior executive. 
To improve customer intimacy, the firm invested in a consolidated platform for customer-facing activities. Internally, the firm replaced the multiple existing collaboration platforms by one firm-level solution. An executive explained: “Now, as we move forward in the collaboration space at corporate level, it is unified instead of being separate solutions offered by different business units for internal work.” 
Unit 
/ RegionUnit / RegionUnit / RegionUnit / RegionLegend: Technology PlatformsShared Digital unitEcommerce, Collaboration, DatabasesShared Digital UnitDigital CzarFirm-Level Committees 
11
PRISA Digital does innovation as an investment model. 
The digital sales strategy is a P&L model and ‘PRISA Servicios Digitales’ is a shared service model, which is service delivery of high quality and low costs. 
PRISA: Digital Governance to Transform the Organization10 
Context 
PRISA is a Spanish-language-based global media organization with businesses spanning television, press, radio and educational publishing. As with many media organizations, PRISA was faced with a rapid transition to digital in most of its core businesses, and a move away from more traditional media. 
PRISA executives challenged the organization not only to adopt digital media in its many media properties, but also to use digital technology to improve collaboration across the properties. 
The digital transformation vision had four key pillars: creating a federated digital organization, creating a next generation digital distribution and monetization platform, injecting new digital skills and experience from outside the company, and encouraging digital innovation in the business lines. 
Governance Mechanisms 
ƒƒ 
Shared digital unit: The CEO instituted a radical change for the highly decentralized organization by creating a centralized digital unit to coordinate and assist in building digital businesses. This shared unit encompasses several economic models. Kamal Bherwani, Group Chief Digital Officer, explained: “PRISA Digital does innovation as an investment model. The digital sales strategy is a P&L model and ‘PRISA Servicios Digitales’ is a shared service model, which is service delivery of high quality and low costs.” 
ƒƒ 
Firm-Level Committees: Digital transformation is managed closely by monitoring a variety of metrics. Committees regularly review these metrics and make adjustments if required. An innovation group is also in place in the digital unit. 
ƒƒ 
Digital Czar: PRISA’s global Chief Digital Officer (CDO) reports directly to the CEO of the Group. He runs the shared digital unit, and sets direction for most digitally-related questions. He also engages the network of chief digital officers located in local units. 
ƒƒ 
Liaison Roles: Each division appointed a CDO, coordinating with the central digital unit. These people manage implementation and coordination of digital transformation for their divisions. 
Platforms and Benefits 
PRISA created a global content management system for sales, marketing and distribution of its various products and services. The digital platform enables the firm to maximize leverage of existing assets such as content, advertising, customer information, e-commerce, video on demand, and analytics-based marketing. 
Unit 
/ RegionUnit / RegionUnit / RegionUnit / RegionLegend: Technology PlatformsShared Digital unitContent Management, MonetizationShared Digital UnitDigital CzarNetwork ofLocal RelaysFirm-Level Committees 
12
Digital governance should not be left to chance. Ineffective governance creates waste and missed opportunities, making digital 
transformation riskier and costlier than it needs to be. Governance requires conscious design and engagement by the company’s most 
senior executives. No governance model is optimal for all companies, but lack of governance is never optimal. 
The right governance model provides appropriate levels of coordination and sharing for digital initiatives, in line with the company’s 
structure, culture, and strategic priorities. InvestCo is increasing coordination and sharing to get more value from its digital initiatives, a 
path Volvo took in the early 2010s when launching digital services around cars. ApparelCo successfully developed digital capabilities in 
silos, and recently created a shared unit to generate synergies between digital initiatives. PRISA is using digital governance to radically 
restructure communication and sharing across its independent business units. 
Senior executives should plan to revisit their governance models periodically. Executives can understand when it is time to adjust their 
governance models by paying attention to the behaviors governance is intended to enhance, and adjusting governance to encourage new 
behaviors. As coordination and sharing become part of the culture, some governance mechanisms may become redundant. Competitive 
changes can also require companies to change their extent of centralized control. 
When it comes to governance, senior-executive engagement is essential. No governance model is ideal for all companies. The right model 
for today is not always the right model for tomorrow. But creating and evolving digital governance is essential to help your company thrive 
in a digitally transformed world. 
Conclusion 
The right model for today is not always the right model for 
tomorrow, but creating – and evolving – digital governance 
is essential to help your company thrive in a digitally 
transformed world. 
13
1 Interviewees in our study reported that the pace of business is much faster than five years ago (5.6 on a scale from 1=much slower to 7=much faster), and that it continues to accelerate. 
2 See “Digital Transformation: A Roadmap for Billion-Dollar Organizations” MIT CDB and Capgemini Consulting, 2011 
3 In our phase 1 study, 70% of firms cited customer pressure as a driver for change. 32% noted pressure from employees, most notably from Millenials. 
4 See “Digital Transformation: A Roadmap for Billion-Dollar Organizations” MIT CDB and Capgemini Consulting, 2011 
5 See the Case Study “Volvo Car Corporation: From a B2B to a B2B+B2C Business Model” MIT Center for Digital Business Working Paper, 2012 
6 See Nestlé 2011 Full Year Results Roadshow transcript: http://www.nestle.com/Common/NestleDocuments/Documents/Investors/2012%20Events/Nestl%C3%A9%20FY11%20Roadshow%20Transcript%20(f).pdf 
7 Van Grove, J., “How Starbucks is Turning Itself Into a Tech Company” http://venturebeat.com/2012/06/12/starbucks-digital-strategy/ 
June 12, 2012 
8 See Nestlé 2011 Full Year Results Roadshow transcript: http://www.nestle.com/Common/NestleDocuments/Documents/Investors/2012%20Events/Nestl%C3%A9%20FY11%20Roadshow%20Transcript%20(f).pdf 
9 See the Case Study “Volvo Car Corporation: From a B2B to a B2B+B2C Business Model” MIT Center for Digital Business Working Paper, 2012 
10 See “Digital Transformation: A Roadmap for Billion-Dollar Organizations” MIT CDB and Capgemini Consulting, 2011 
Sources 
14
Capgemini Consulting is the strategy and transformation consulting brand of Capgemini Group. The information contained in this document is proprietary. 
© 2012 Capgemini. All rights reserved. 
The MIT-CC Research Program on Digital Transformation 
Authors 
Acknowledgments 
This paper is part of the multi-year joint research program conducted by Capgemini Consulting and the MIT Center for Digital Business. 
For more information about the research, please contact: 
ƒƒ 
Didier BONNET 
Managing Director and Global Head of Practices at Capgemini Consulting 
didier.bonnet@capgemini.com 
ƒƒ 
Patrick FERRARIS 
Global Leader of the Technology Transformation Practice within Capgemini Consulting 
patrick.ferraris@capgemini.com 
Maël TANNOU 
Managing Consultant at Capgemini Consulting 
Visiting Scientist in the MIT Center for Digital Business 
mael.tannou@capgemini.com 
George WESTERMAN 
Research Scientist in the MIT Center for Digital Business 
georgew@MIT.EDU 
We would like to thank the executives who shared their time and insights in our interviews. 
15
About Capgemini Consulting 
About the MIT Center for Digital Business 
Capgemini Consulting is the global strategy and transformation consulting organization of the Capgemini Group, specializing in advising and supporting enterprises in significant transformation, from innovative strategy to execution and with an unstinting focus on results. With the new digital economy creating significant disruptions and opportunities, our global team of over 3,600 talented individuals work with leading companies and governments to master Digital Transformation, drawing on our understanding of the digital economy and our leadership in business transformation and organizational change. 
For more information: http://www.capgemini-consulting.com/ 
Follow us on Facebook: http://www.facebook.com/capgemini.consulting.global 
Follow us on Twitter: @CapgeminiConsul 
Founded in 1999, the MIT Center for Digital Business (http://digital.mit.edu) joins leading companies, visionary educators, and some of the best students in the world together in inventing and understanding the business value made possible by digital technologies. We are supported entirely by corporate sponsors with whom we work in a dynamic interchange of ideas, analysis, and reflection intended to solve real problems. The Center has funded more than 50 faculty and performed more than 75 research projects focused on understanding the impact of technology on business value, and developing tools and frameworks our sponsors can use for competitive advantage. 
101011010010101011010010101011010010A major research initiative at the MIT Sloan School of Management

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Governance a central component of successful digital transformation - capgemini consulting - digital transformation

  • 1. 101011010010101011010010101011010010A major research initiative at the MIT Sloan School of Management Governance: A Central Component of Successful Digital Transformation MIT-CDB and Capgemini Consulting Joint Research Program on Digital Transformation
  • 2. Executives in all industries are using digital advances such as analytics, mobility, social media and smart embedded devices to transform their businesses. They are changing customer interactions, internal business processes and even their business models to take advantage of new technological capabilities. However, while digital technology presents new opportunities, it also creates new challenges. Our research shows that governance is a key determinant of success in managing digital transformation. In this paper, we examine new digital challenges, key elements of digital governance, and how four firms are governing their digital transformations. Introduction 2
  • 3. Faster and More Integrated Business Cycles Mobile apps, collaboration networks, connected products or social media create new business opportunities from marketing to manufacturing to customer service. However, they also create new IT challenges including security, regulatory compliance and legacy system integration. An additional challenge comes from business cycles that are getting faster and faster.1 Creating technology-based business changes quickly and safely requires IT and business people to work together more closely. “We have a ‘two in a box’ model [for our digital initiatives]. We would be hard-pressed to differentiate the business person and the technology person,” said one CIO, “Our challenge becomes more and more the ability to work in a fast paced, fast changing, global and collaborative environment. It is not only about technology skills anymore.” New Risks New digital technologies also create new risks to the enterprise, especially around brand control and regulatory issues. Brand Exposure in Social Media Social media reduces a firm’s control over its global brand. A negative customer post on Facebook, Twitter, or YouTube can receive global attention immediately. Even as companies find new ways to work with customers through mobile and social New Digital Challenges 3 Data integration is the biggest challenge in setting up our digital services. channels,2 they are also paying close attention to their online reputations. Confidentiality and Regulatory Breaches Employee use of new digital technologies can have firm-level consequences. Lost phones and tablets can enable hackers to invade a network. Employees may post confidential information online. Customers may see employees’ personal posts as corporate advice on investments or health. Any of these breaches can leave firms liable to reputational damage and millions of dollars in regulatory sanctions. An insurance executive explained: “We need to approve any content published on our Facebook or LinkedIn accounts to make sure it is compliant with what the regulations require.” Security of employees’ devices is also a major concern: “If you lose confidential information, you have to send letters to all of your clients informing them that their information may have been compromised” added this executive. “The last thing we want to do is put the reputation that we’ve built for 150 years on the line because of a security incident.” Increased Demand for Cross-Silo Capabilities New digital technologies increase the need for firm-level integration. Customers and employees are demanding that companies work differently.3 Older silo-based operations, centered on products or organizational units instead of customers or business processes, are coming under increasing pressure to change. Analytics initiatives require a unified view of customers or operations. Integrated Data As customers demand a more integrated experience, and analytics demands more integrated data, many companies are struggling to unify their disparate data sources. “Data integration is the biggest challenge in setting up our digital services” explained an executive, echoing statements by many others.4 These firms are working to develop a unified platform for their digital initiatives, from new customer interfaces to automated factories to advanced analytics. Employee Collaboration As firms become more global, they are finding the need to collaborate more effectively across geographies, business units, and specialties. Some new collaboration tools, such as video conferencing and instant messaging, have been adopted relatively quickly and easily. Others, such as online knowledge sharing communities, have been successful for some and more challenging for others.
  • 4. Elements of Digital Governance Shared Digital Units Several of the companies created shared units to develop digital services for the rest of the company. The responsibilities of these shared units vary from one company to another, but many included the following roles. Developing Digital Services Shared units can reduce the cost of digital transformation through reducing redundant initiatives, people and technologies in the local units. A senior executive in a global insurance group explained: “It would not make sense for the different entities of the group to develop all the digital stuff themselves. It costs time and money, and requires coordination. And by doing it themselves, they would not benefit from the experience gained across the company.” Several companies created a “digital service catalog” to show local units what the shared unit can offer. Beyond facilitating communication, the catalog helps early adopters to avoid redundant activity and helps later adopters to move faster. Shared units can also undertake corporate-wide investments that might not make sense for individual business units. Examples include unified customer databases, an enterprise wireless platform, or advanced analytical tools. A senior executive in charge of digital transformation for his business unit explained: “We do not have budget to develop our own capabilities so the question is: How to get the most out of the central platform? How to leverage these capabilities as much as possible?” Some digital units have rapid experimentation capabilities to spur innovation. In an apparel company, a retail firm, and a consumer food company, digital labs investigate emerging technologies and business practices. These small labs turn abstract concepts Digital impacts firms globally, across traditional silos. It requires more coordination when making decisions and conducting actions, compared to the way we do business usually. Questions are not local but global and so the choices we make engage the company as a whole into real prototypes that spur others to rethink the way they do business. Business units can incorporate the concepts into their subsequent digital initiatives. Developing New Digital Skills In our phase 1 study, the most important common barrier to digital transformation was missing skills. 77% of the companies cited skill challenges in areas such as mobility, analytics, and social media. They are actively recruiting experts in these areas, with varying degrees of success. Several of the firms have chosen to centralize new digital skills To answer these new digital challenges (faster business cycles, new risks and need for more firm-level integration), companies need firm-level governance around their digital initiatives. “Digital impacts firms globally, across traditional silos. It requires more coordination when making decisions and conducting actions, compared to the way we do business usually. Questions are not local but global and so the choices we make engage the company as a whole, in all countries and business units,” explained a senior executive in an international banking group. Governance mechanisms implemented by companies around their digital initiatives have impacts of two different natures: ƒƒSharing: Local units use common capabilities and resources (including people and technology) ƒƒCoordinating: Local units synchronize and align their initiatives (prioritization, compliance with standards and policies, etc.) Our interviews showed many mechanisms that companies are using to improve their digital governance capabilities. However, three mechanisms – shared digital units, firm-level committees and new digital roles – are most common. 4
  • 5. govern digital transformation. Steering committees are a common structure. However, some companies have also established innovation committees to stay ahead of fast-moving digital technologies and business practices. Steering Committees The adoption of digital technologies raises questions for executives such as: How do we prioritize and fund digital initiatives in spite of unclear business cases? How do we allocate resources? What policies do we need to ensure regulatory compliance? What rules should we adopt internally to ensure a consistent customer experience? What should be done centrally and what should be done locally? The role of steering committees is to make these decisions: ratifying policies, making investment choices, and prioritizing among competing interests. Steering committees also make investment decisions that might not be practical for a specific business unit to undertake. Some digital initiatives will be shared across business units or are strategic bets with uncertain business cases. An example is an apparel company’s investment in a global customer platform: “This investment was primarily based on what I would call an ‘art business case’, rather than the ‘science business case,’ and this was the right thing to do. We did it big enough to be successful, but small enough to not be stupid” explained a senior executive. Innovation Committees Some companies also implemented committees around emerging technology, both to identify technology-enabled business opportunities and to adjust to changing employee or customer behaviors. in the shared unit. “Of course, the key thing is to have the right people. It must be a combination of our existing people and new people with new thoughts. And looking at service industries, we need that type of competence,” explained an auto executive.5 Although some industries are having trouble finding experts at reasonable salaries, others are more successful at attracting talent. A restaurant executive noted “We have been hiring analytics experts from other industries. We give them a chance to play a more senior role than they could in their previous employers, where their skills are more plentiful.” An apparel executive said “Our digital unit recruits people from Amazon and other places you would expect them to go…quite a talent!” Training and knowledge sharing is another way that digital units build skills across the enterprise. At Nestlé, a multimedia lab named “Digital Acceleration Team” hosts experts from all over the world so that they can share their knowledge in social media and related technologies before going back to their local offices. The firm adopted the same approach for mobile applications: “[We have] a mobile App lab where we share best practice of building Apps. We don’t want to centralize the app building, we leave that close to the consumer in the markets. But there’s common practice, best practice, efficient app building and we have a lab for that so people can tap into it and we can guide them in making good Apps.” 6 Governance Committees Many of the companies we interviewed established committees at firm-level to At Nestlé, a multimedia lab named the ‘Digital Acceleration Team’ hosts experts from all over the world so that they can share their knowledge in social media and related technologies before going back to their local offices. This investment was primarily based on what I would call an ‘art business case,’ rather than the ‘science business case,’ and this was the right thing to do. We did it big enough to be successful, but small enough to not be stupid. 5
  • 6. Governance often goes beyond organizational structures to include specific leaders. These new roles include “digital czars” who lead digital transformation at the firm or business level as well as less senior liaison roles. These committees are less common than steering committees, and have a more focused purpose. According to an insurance executive, “We cannot be slow to think about these technologies because our field force adopts them quickly. We have regulatory concerns that we have to deal with, we have got training and education challenges. We need people with different perspectives talking together about these emerging technologies.” Having people with multiple disciplines improves the discussion and leads to tighter integration between IT and business viewpoints. An executive explained: “We are bringing together all the people who can say, ‘Wow, we could do this. It’s not a problem.’ That’s our IT architecture folks. And then we’ve got everybody else saying ‘Well, if we do this, how do we protect confidentiality? How do we retain data? How do we train? What’s it going to take to make this usable before we officially condone it to the field?’ So, IT brings all of the right levels of perspective to the table.” New Digital Roles Governance often goes beyond organizational structures to include specific leaders. These new roles include “digital czars” who lead digital transformation at the firm or business level as well as less senior liaison roles. Digital Czars In March 2012, Starbucks Coffee Company announced the hiring of a Chief Digital Officer (CDO), Adam Brotman, reporting to the firm’s CEO. According to Brotman, “[Digital] has been an essential part of how we build our brand and connect with our customers… there’s been such a seismic shift [in our interactions with customers] that we needed to pull it all together and make it a priority.”7 Areas of responsibility for these “digital czars” vary from one company to another according to the strategic priorities of the firm towards digital. Brotman at Starbucks has responsibility for web, mobile, social media, card, loyalty, e-commerce, Wi-Fi, and the Starbucks Digital Network, as well as company’s emerging in-store digital and entertainment teams. At Volvo the firm hired a senior executive to take responsibility for a specific new element of the firm’s digital strategy — connected cars — across different silos such as product design, manufacturing, marketing, and after sales service. Digital Liaisons Some of the companies we interviewed have positioned liaisons in business units to lead digital transformation at a local level. Spanish media group Prisa, has assigned CDOs in each division to lead implementation of the digital transformation in their division and to coordinate with the corporate CDO. A global insurance group executive said that, in his company, “The role of [digital liaisons] is first to help business units to take the digital dimension into account and second to encourage the use of central resources.” Some liaisons have knowledge sharing rather than leadership roles. Nestlé’s “Digital Acceleration Team” hosts people from all countries to develop their digital expertise and take it back to their home offices. “We have something like 15 people, from all markets, who have an interest or have already good experience in digital, who are sharing and connecting with the world in general with the Internet and social media. They are building expertise and then sharing that with other people in the markets.”8 6
  • 7. The table below summarizes how these three governance mechanisms help sharing and coordination, and shows common benefits and implementation challenges we identified in our interviews. In the next chapter, we give examples of how four companies are implementing digital governance. Table 1: Common Digital Governance Mechanisms Role in sharing and coordination Typical benefits and challenges Shared Digital Units Sharing is the main objective of these units. Resources with specific skills are pooled together to develop digital services for all units in the company. Some coordination also comes naturally as the units develop technology standards and implement policies governing use of their services. However, coordination of digital initiatives requires additional mechanisms. Benefits: New digital skills, shared digital services, economies of scale. Challenges: Structure and positioning in the organization, coordination difficulties with local unit leaders, definition of the “service catalog.” Firm-Level Committees Firm-level committees aim for coordination ƒƒSteering committees: Making investment decisions, prioritizing resources, ratifying policies and standards. ƒƒInnovation committees: Identifying technology-enabled opportunities, proposing rules and standards around new technologies. However, some of the decisions and policies adopted by the committees may mandate sharing of resources and capabilities. Benefits: Digital standards and policies, consistency across digital initiatives, resource optimization, adoption of new digital trends. Challenges: Additional mechanisms are often required to lead transformation or to enforce standards and policies. New Digital Roles New digital roles drive the use of shared digital resources, such as helping local units to adopt firm-level solutions or use centralized resources. These roles also coordinate across different initiatives and organizational units. Benefits: Relay the digital strategy, help to enforce firm-level policies, facilitate adoption of shared capabilities by local units, facilitate cultural changes Challenges: Positioning in the organization, relationship with the local units, building the networks of local champions. An important objective of governance is to make enterprise-level platforms happen. It can be very difficult to build a single view of customers or an integrated view of operations without strong leadership and governance. The platforms provide clearer information to decision-makers and serve as the bases for advanced analytics capabilities and new digital services. In return, these platforms tend to make governance easier: as the platforms take shape, local leaders often start to see the benefits of using corporate digital capabilities rather than building their own. And corporate leaders can drive standard processes and capabilities across the firm more quickly through a shared platform than through negotiation. The Importance of Digital Platforms 7
  • 8. 1 2 3 4 Level of coordination Level of sharing High Low Low High Note: For each case vignette below, a small figure illustrates the governance structure implemented by the firm. These figures are illustrative only and do not reflect the formal organization of the firms. Figure 1: Level of coordination and sharing “InvestCo:” Executives, experiencing difficulties with localized governance of digital initiatives, have begun to implement stronger governance at the corporate level. Volvo Car Corporation: Implementing digital governance for a specific new capability: connected cars. “ApparelCo:” A shared digital unit helps the firm harness the full potential of digital transformation. PRISA: Using digital governance to transform the company’s global operating model. Case Studies in Digital Governance Companies design their digital governance to achieve different levels of coordination and sharing (see Figure 1). In the rest of this chapter, we describe four case vignettes, illustrating how each company implemented governance mechanisms to achieve its coordination and sharing objectives. 8
  • 9. InvestCo: Challenges of Diversified Governance Context InvestCo provides investment products and services to individuals and institutions in over 40 countries. Although much of the firm’s management and decision making has been centered around its headquarters, the company’s business units operate highly autonomously. Recently, globalization and new digital business opportunities have triggered changes in the way the firm governs its technology initiatives. Internally, employees use instant messaging and video conferencing extensively to collaborate both in headquarters and across global regions. On the customer facing-side, the company is increasing self-service and upgrading its online information resources as well as experimenting with social media. Most digital initiatives have historically been managed separately. Business-unit autonomy has led to a digital platform in which systems are not unified. However, globalization, customer requirements and regulation are raising pressures to integrate information across business units and regions. Governance Mechanisms Historically, InvestCo had no digital governance beyond the decentralized governance used for IT. In approximately 2010, the executive team started to rethink their approach. The change began by linking IT and operations more closely at the global level. This enabled a more integrated approach to defining global processes, setting the stage to transform the company’s many IT systems into a unified global platform. Recently, governance has been extended to include new digital initiatives such as social reputation monitoring, micro-blogging, video promotions and mobile selling. Platforms and Benefits The intent of transforming the firm’s platform was to answer a growing demand for unified systems and information. The change is expected to generate economies of scale and reduce time-to-market. In addition, executives want stronger analytics capabilities. The head of global IT applications explained: “There is a lot of focus on gaining intelligence. This trend is clearly happening across all the businesses.” Technology capabilities are also intended to improve technology sharing across business units and regions. The head of e-business said, “There may be somebody in another office working on something we could benefit from, and if we work together, we can lighten the workload. So, we can pool money and resources if we work on the same types of effort. That works sometimes, and sometimes it doesn’t because the requirements are too different. But we all collectively believe that, in the end, it will help us.” Technology platforms (in progress) Legend: Unit / RegionUnit / RegionUnit / RegionUnit / RegionE-Commerce & Analytics If we work together, we can lighten the workload. So, we can pool money and resources if we work on the same types of effort. 9
  • 10. The firm hired a senior executive in charge of connectivity across traditional silos such as manufacturing, after-sales services or marketing. Volvo Car Corporation: Governing Specific Digital Capabilities9 Context Volvo Car Corporation relies on a network of 2300 local dealers to sell its cars in 100 countries worldwide. Headquarters manufactures cars and conducts market research about classes of customers, but has little direct knowledge of specific customers. In recent years, however, the firm has begun building a new digital business model — connected cars — to augment its existing businesses. The intent is to develop a more direct relationship with the end customer without disrupting the relationship dealers have with them. The connected cars concept enables Volvo to offer more services to customers (remote control, roadside assistance, maintenance reminders, etc.), and develop new approaches to marketing to consumers. Volvo also expects to reinforce the link between end customers and local dealers through increased loyalty, and driving customers to dealers for additional services. Governance Mechanisms While Volvo’s traditional governance mechanisms were sufficient to manage most activity in the company, Volvo executives established a separate set of governance mechanisms for the connected cars concept. ƒƒ Digital Czar: Designing an effective connected-cars experience for end-customers requires strong coordination between marketing, manufacturing, R&D, sales and other entities that had different relationships for Volvo’s traditional B2B focus on relationships with dealers. To take up this challenge, the firm hired a senior executive in charge of connectivity across traditional silos such as manufacturing, after-sales services or marketing. ƒƒ Firm-Level Committees: A “Connectivity Hub,” composed of middle and senior managers from across the company (including R&D, marketing and IT), meets every week to address tactical decisions. The “Connectivity Committee,” composed of senior executives from the different functions, meets quarterly to address strategic topics. Other committees exist to ensure strong alignment between connectivity teams and technology teams such as mobile apps and innovation. ƒƒ Shared Unit: Volvo has also established a shared technology support unit whose scope extends beyond the connectivity strategy. Platforms and Benefits Volvo has already released new connectivity services such as remote control or on-road assistance. Although some elements such as roadside assistance call centers are implemented locally, all operate under global framework agreements. Internally, Volvo implemented new technology platforms to improve customer knowledge and improve marketing capabilities. The platforms include customer databases, analytics capabilities and a CRM solution. “We now have much better data: who our customers are, which cars do they own, how long have they owned their cars, how often they go to service, how much they spend on their car. Instead of maybe targeting towards the cars in different car segments or model segments, we’ll use the data to segment the customers into different customer segments. Then we’ll actively go from mass marketing to one-to-one marketing” explained Timo Paulson, Senior Manager Ownership Services and Brand Protection for VCC global. Unit / RegionUnit / RegionUnit / RegionUnit / RegionLegend: Technology PlatformsShared Digital unitAnalytics, CRM, DatabasesShared Digital UnitDigital CzarFirm-Level Committees 10
  • 11. We have evolved the organization drastically to make sure that we can create one digital voice, one digital focus. ApparelCo: Developing a New Digital Unit Context ApparelCo is a global manufacturer of clothing, footwear and sportswear. The firm has built its successful business by combining good products with compelling branding. Its entrepreneurial spirit has led to growth in product silos, and digital initiatives have been undertaken separately from each other. ApparelCo uses its website and new social media capabilities extensively to engage with customers. E-commerce includes some advanced customization possibilities. The firm is also developing a range of “digitally-improved” products. Digital technologies are also widely used internally. Product design moved from paper to digital, the company increased its digital integration with suppliers, and several corporate functions established platforms to improve global collaboration. Although many of the digital initiatives were effective, they were managed separately from each other. Governance Mechanisms ƒƒ Shared Digital Unit: ApparelCo created a shared unit to deliver all digital capabilities for the firm. The digital unit is in charge of digital platforms and provides services to assist the company in developing digital capabilities such as mobile apps. It also develops and sells some digital or digitally-improved products. Rules have been defined to clearly state the areas of responsibility of the unit, especially towards marketing and communication. ƒƒ Digital Czar: The head of the shared unit is in charge of digital business and all digital marketing campaigns for the company. Part of the czar’s role is to help the business units (product lines) to leverage digital commerce capabilities as much as possible. ƒƒ Firm-Level Committees: A steering committee drives digital strategy and monitors progress. Senior executives of all functions are part of this committee. In addition, each major product line, as well as the digital unit, has an innovation group. These groups identify new ways to use digital technologies to improve products. Platforms and Benefits A key objective of digital governance – and the digital unit – at ApparelCo is to shift from product-centricity to customer centricity. “We have evolved the organization drastically to make sure that we can create one digital voice, one digital focus. We’re focusing not only internally but also, more importantly, externally to our consumers” explained a senior executive. To improve customer intimacy, the firm invested in a consolidated platform for customer-facing activities. Internally, the firm replaced the multiple existing collaboration platforms by one firm-level solution. An executive explained: “Now, as we move forward in the collaboration space at corporate level, it is unified instead of being separate solutions offered by different business units for internal work.” Unit / RegionUnit / RegionUnit / RegionUnit / RegionLegend: Technology PlatformsShared Digital unitEcommerce, Collaboration, DatabasesShared Digital UnitDigital CzarFirm-Level Committees 11
  • 12. PRISA Digital does innovation as an investment model. The digital sales strategy is a P&L model and ‘PRISA Servicios Digitales’ is a shared service model, which is service delivery of high quality and low costs. PRISA: Digital Governance to Transform the Organization10 Context PRISA is a Spanish-language-based global media organization with businesses spanning television, press, radio and educational publishing. As with many media organizations, PRISA was faced with a rapid transition to digital in most of its core businesses, and a move away from more traditional media. PRISA executives challenged the organization not only to adopt digital media in its many media properties, but also to use digital technology to improve collaboration across the properties. The digital transformation vision had four key pillars: creating a federated digital organization, creating a next generation digital distribution and monetization platform, injecting new digital skills and experience from outside the company, and encouraging digital innovation in the business lines. Governance Mechanisms ƒƒ Shared digital unit: The CEO instituted a radical change for the highly decentralized organization by creating a centralized digital unit to coordinate and assist in building digital businesses. This shared unit encompasses several economic models. Kamal Bherwani, Group Chief Digital Officer, explained: “PRISA Digital does innovation as an investment model. The digital sales strategy is a P&L model and ‘PRISA Servicios Digitales’ is a shared service model, which is service delivery of high quality and low costs.” ƒƒ Firm-Level Committees: Digital transformation is managed closely by monitoring a variety of metrics. Committees regularly review these metrics and make adjustments if required. An innovation group is also in place in the digital unit. ƒƒ Digital Czar: PRISA’s global Chief Digital Officer (CDO) reports directly to the CEO of the Group. He runs the shared digital unit, and sets direction for most digitally-related questions. He also engages the network of chief digital officers located in local units. ƒƒ Liaison Roles: Each division appointed a CDO, coordinating with the central digital unit. These people manage implementation and coordination of digital transformation for their divisions. Platforms and Benefits PRISA created a global content management system for sales, marketing and distribution of its various products and services. The digital platform enables the firm to maximize leverage of existing assets such as content, advertising, customer information, e-commerce, video on demand, and analytics-based marketing. Unit / RegionUnit / RegionUnit / RegionUnit / RegionLegend: Technology PlatformsShared Digital unitContent Management, MonetizationShared Digital UnitDigital CzarNetwork ofLocal RelaysFirm-Level Committees 12
  • 13. Digital governance should not be left to chance. Ineffective governance creates waste and missed opportunities, making digital transformation riskier and costlier than it needs to be. Governance requires conscious design and engagement by the company’s most senior executives. No governance model is optimal for all companies, but lack of governance is never optimal. The right governance model provides appropriate levels of coordination and sharing for digital initiatives, in line with the company’s structure, culture, and strategic priorities. InvestCo is increasing coordination and sharing to get more value from its digital initiatives, a path Volvo took in the early 2010s when launching digital services around cars. ApparelCo successfully developed digital capabilities in silos, and recently created a shared unit to generate synergies between digital initiatives. PRISA is using digital governance to radically restructure communication and sharing across its independent business units. Senior executives should plan to revisit their governance models periodically. Executives can understand when it is time to adjust their governance models by paying attention to the behaviors governance is intended to enhance, and adjusting governance to encourage new behaviors. As coordination and sharing become part of the culture, some governance mechanisms may become redundant. Competitive changes can also require companies to change their extent of centralized control. When it comes to governance, senior-executive engagement is essential. No governance model is ideal for all companies. The right model for today is not always the right model for tomorrow. But creating and evolving digital governance is essential to help your company thrive in a digitally transformed world. Conclusion The right model for today is not always the right model for tomorrow, but creating – and evolving – digital governance is essential to help your company thrive in a digitally transformed world. 13
  • 14. 1 Interviewees in our study reported that the pace of business is much faster than five years ago (5.6 on a scale from 1=much slower to 7=much faster), and that it continues to accelerate. 2 See “Digital Transformation: A Roadmap for Billion-Dollar Organizations” MIT CDB and Capgemini Consulting, 2011 3 In our phase 1 study, 70% of firms cited customer pressure as a driver for change. 32% noted pressure from employees, most notably from Millenials. 4 See “Digital Transformation: A Roadmap for Billion-Dollar Organizations” MIT CDB and Capgemini Consulting, 2011 5 See the Case Study “Volvo Car Corporation: From a B2B to a B2B+B2C Business Model” MIT Center for Digital Business Working Paper, 2012 6 See Nestlé 2011 Full Year Results Roadshow transcript: http://www.nestle.com/Common/NestleDocuments/Documents/Investors/2012%20Events/Nestl%C3%A9%20FY11%20Roadshow%20Transcript%20(f).pdf 7 Van Grove, J., “How Starbucks is Turning Itself Into a Tech Company” http://venturebeat.com/2012/06/12/starbucks-digital-strategy/ June 12, 2012 8 See Nestlé 2011 Full Year Results Roadshow transcript: http://www.nestle.com/Common/NestleDocuments/Documents/Investors/2012%20Events/Nestl%C3%A9%20FY11%20Roadshow%20Transcript%20(f).pdf 9 See the Case Study “Volvo Car Corporation: From a B2B to a B2B+B2C Business Model” MIT Center for Digital Business Working Paper, 2012 10 See “Digital Transformation: A Roadmap for Billion-Dollar Organizations” MIT CDB and Capgemini Consulting, 2011 Sources 14
  • 15. Capgemini Consulting is the strategy and transformation consulting brand of Capgemini Group. The information contained in this document is proprietary. © 2012 Capgemini. All rights reserved. The MIT-CC Research Program on Digital Transformation Authors Acknowledgments This paper is part of the multi-year joint research program conducted by Capgemini Consulting and the MIT Center for Digital Business. For more information about the research, please contact: ƒƒ Didier BONNET Managing Director and Global Head of Practices at Capgemini Consulting didier.bonnet@capgemini.com ƒƒ Patrick FERRARIS Global Leader of the Technology Transformation Practice within Capgemini Consulting patrick.ferraris@capgemini.com Maël TANNOU Managing Consultant at Capgemini Consulting Visiting Scientist in the MIT Center for Digital Business mael.tannou@capgemini.com George WESTERMAN Research Scientist in the MIT Center for Digital Business georgew@MIT.EDU We would like to thank the executives who shared their time and insights in our interviews. 15
  • 16. About Capgemini Consulting About the MIT Center for Digital Business Capgemini Consulting is the global strategy and transformation consulting organization of the Capgemini Group, specializing in advising and supporting enterprises in significant transformation, from innovative strategy to execution and with an unstinting focus on results. With the new digital economy creating significant disruptions and opportunities, our global team of over 3,600 talented individuals work with leading companies and governments to master Digital Transformation, drawing on our understanding of the digital economy and our leadership in business transformation and organizational change. For more information: http://www.capgemini-consulting.com/ Follow us on Facebook: http://www.facebook.com/capgemini.consulting.global Follow us on Twitter: @CapgeminiConsul Founded in 1999, the MIT Center for Digital Business (http://digital.mit.edu) joins leading companies, visionary educators, and some of the best students in the world together in inventing and understanding the business value made possible by digital technologies. We are supported entirely by corporate sponsors with whom we work in a dynamic interchange of ideas, analysis, and reflection intended to solve real problems. The Center has funded more than 50 faculty and performed more than 75 research projects focused on understanding the impact of technology on business value, and developing tools and frameworks our sponsors can use for competitive advantage. 101011010010101011010010101011010010A major research initiative at the MIT Sloan School of Management