Rapid implementation Spreadsheets in Oracle ERP Cloud

Rapid Implementation Spreadsheets in
Oracle ERP/Fusion Cloud
Prithis Das – Dynamique Solutions LLC

Presenter’s background - Prithis Das
• In the Oracle ERP space since 1997
• Founder of Dynamique Solutions LLC, an Oracle Silver Partner – Cloud Standard
• Consulting experience with Big 5 and other major organizations
• Oracle Certified Specialist in all the Oracle ERP Cloud Financials modules
• Oracle Certified Specialist in Oracle E-Business Suite Financials modules
• Chartered Accountant and Management Accountant from India
• Multiple presentations on Oracle technologies at major Oracle events
• Contact:
• Cell: +1.630.3649457
• Email: prithis.das@dynamique.us
• LinkedIn: www.linkedin.com/in/prithisdas/
• Web: www.dynamique.us
Dynamique Solutions LLC

AGENDA

Agenda
• Rapid Implementation Spreadsheet for General Ledger
• What it does
• Download instructions
• Walkthrough the spreadsheet tabs
• Introduction to the Spreadsheet
• How to prepare the Spreadsheet
• The upload process in action
• Review the upload process
• Review the uploaded configurations
• Post-upload steps
• Pros and cons of the Spreadsheet approach

INTRODUCTION TO THE RAPID
IMPLEMENTATION SPREADSHEET FOR
GENERAL LEDGER
Oracle ERP Cloud | Release 13

Rapid Implementation Spreadsheet for GL Release 13
- what it does
Common Setup Object Basis
Value Sets Segments specified in the spreadsheet
Chart of Accounts Segments specified
Chart of Accounts Instance Segments specified (uses certain defaults)
Segment Values Values specified in the spreadsheet
Account Hierarchies Segments specified in the spreadsheet
Accounting Calendar Calendar data specified in the spreadsheet (uses certain defaults)
Legal Addresses Addresses specified in the spreadsheet
Legal Entities Legal Entities specified
Primary Ledgers Each unique country specified
Data Access Sets Ledgers created
Business Units Business Unit data in the spreadsheet
Locations Addresses specified in the spreadsheet

Rapid Implementation Spreadsheet for GL Release 13
- what it does
Common Setup Object Basis
Common Options for Payables
and Procurement
Accounts specified in the spreadsheet, using defaults
Invoice Options Using defaults
Payment Options Using defaults
Disbursement System Options Using defaults
Intercompany Rules Accounts specified in the spreadsheet, using defaults
Receivables System Options Accounts specified in the spreadsheet, using defaults
Remit To addresses Data in the spreadsheet

Rapid Implementation Spreadsheet
- download instructions
• Download spreadsheet using the Setup Task:
• “Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheet”
• “RapidImplementationForGeneralLedger.xlsm”

Rapid Implementation Spreadsheet tabs
Tab Data
Instructions • Instructions for preparing and loading setup data
• Embedded Sample Data spreadsheet
• Explanation of the Setup Objects that will be created
• Recommendations and Best Practices

Tab Setup Data
COA, Calendar, and Ledger • Chart of Accounts details
• Segment details
• Calendar details
• Buttons for data validation, generation of ZIP file and creation of
additional sheets for Segments

Tab Setup Data
Business Units • BU Name and associated Legal Entity

Tab Setup Data
Companies and Legal Entities • Company values (Parent and Child) entered in a hierarchy
• Legal Entity Names, IDs, Countries, Addresses, Registration details

Tab Setup Data
Natural Accounts • Natural Account Values and Descriptions
• Account Type and Extended Account Type

Tab Setup Data
Financial Sequences • General Ledger and Subledger Sequence numbers
• Receivables and Payables Document Sequences

HOW TO PREPARE THE RAPID
IMPLEMENTATION SPREADSHEET

How to Prepare the Spreadsheet
- COA, Calendar and Ledger

- COA, Calendar and Ledger
Notes:
• No options for Segment separator in COA
• No options for Calendar period display format

- Business Units
Note:
• Default Legal Entity Name must match the Legal Entity Name on the next tab

- Companies and Legal Entities

- Natural Accounts

- Financial Sequences

- Other Segments

- Intercompany Segment

- Natural Accounts
• For each child value, you assign an Extended Account Type.
• You can choose from one of the general choices to mark the account value as an Asset, Liability,
Owner’s Equity, Revenue, or Expense account.
• All account values must be assigned account type.
• If the account is used by Rapid Implementation solution to automate the creation of required setup
objects in the various modules of Oracle Fusion Financials, such as ledgers for General Ledger,
common options for Payables, or receipt methods for Receivables, select the appropriate Expanded
Account Type for that child account.
• Examples of expanded account types required for setup objects are Owner’s Equity - Retained
Earnings, Liability - Accounts Payable, and Asset - Accounts Receivable.
• For accounts that are tagged with these more specialized account types, the Financial Category is
defaulted.
• You can override the defaulted Financial Category or leave it out.
• From R13, use these Extended Account Type to automatically create Financial Reports:
• Revenue – Top Revenues Parent Account
• Expense – Top Cost of Sales Parent Account
• Expense – Top Operating Expenses Parent Account

- Natural Accounts critical choices
Value Description Extended Account Type Financial Category
1xxxx Accounts Receivable Asset – Accounts Receivable Accounts receivable
1xxxx On Account Receipts Asset – On Account Payments Accounts receivable
1xxxx Unapplied Cash Asset – Unapplied Cash Accounts receivable
1xxxx Cash Clearing Asset – Cash Clearing Cash
1xxxx Confirmed Receipts Asset – Confirmed Receipts Accounts receivable
1xxxx Unbilled Receivables Asset – Unbilled Receivables Accounts receivable
1xxxx Prepayments Asset – Prepayments Other assets
1xxxx Asset Clearing Asset – Asset Clearing Property, plant, and
equipment
1xxxx Proceeds of Fixed Assets
Sale Clearing
Asset – Proceeds of Fixed Assets
Sale Clearing
Property, plant, and
equipment
1xxxx Intercompany Receivable Asset – Intercompany Receivable Accounts receivable

2xxxx Accounts Payable Liability – Accounts Payable Accounts payable
2xxxx Unearned Revenue Liability – Unearned Revenue Deferred sales revenue
2xxxx State Sales and Use Tax
Payable
Liability – Tax Payable Tax liability
2xxxx Intercompany Payable Liability – Intercompany Payable Accounts payable
3xxxx Retained Earnings Owner’s Equity – Retained Earnings Retained earnings
4XXXX Revenues (Parent) Revenue – Top Revenues Parent Account Sales revenue
4xxxx Revenue Revenue – Revenue Sales revenue
4xxxx Autoinvoice Clearing Revenue – Autoinvoice Clearing Sales revenue
5XXXX Cost of Goods Sold
(Parent)
Expense – Top Cost of Sales Parent
Account
Cost of goods sold
5xxxx Conversion Rate Variance Expense – Conversion Rate Variance Cost of goods sold

6XXXX Operating Expenses
(Parent)
Expense – Top Operating
Expenses Parent Account
Other operating
expenses
6xxxx Miscellaneous Expense – Miscellaneous
Expenses
Miscellaneous
operating expenses
6xxxx Freight Expenses Expense – Freight Freight expenses
7xxxx Discounts given Expense – Discounts Given Other sales expenses
7xxxx Discounts taken Expense – Discount Taken Other operating
expenses
7xxxx Gain on Retirement-
Proceeds of Sale
Expense – Gain/Loss On Fixed
Asset Disposal
Other income
7xxxx Rounding Cross-Currency Expense – Rounding Difference
and Balancing Adjustments
7xxxx Realized Gain/Loss on
Foreign Currency
Expense – Realized Gain/Loss on
Foreign Currency Conversions
Other income

THE UPLOAD PROCESS IN ACTION

The Upload Process
Steps
• Validate the data in the Rapid Implementation Spreadsheet
• Create ZIP files from Rapid Implementation Spreadsheet
• This will create two ZIP files
• Upload Chart of Accounts, using first ZIP file
• Update the Accounting Flexfield with CRITICAL changes
• Intercompany segment label
• Segment delimiter (optional)
• Upload Ledger, Legal Entities and Business Units, using second ZIP file

The Upload Process
Steps
• Validate the data in the Spreadsheet

The Upload Process
Steps
• Preview Report tab is created with Financial Reporting Sample Report
New in
R13

The Upload Process
Steps
• Validate the data in the Spreadsheet
• Create ZIP files
• This will create two ZIP files
• Upload Chart of Accounts, using first ZIP file
• Upload Ledger, Legal Entities and Business Units, using second ZIP file

Upload the Chart of Accounts file

Update Accounting Flexfield Structure - CRITICAL!
Steps
• Before uploading the Ledger, Business Units and Enterprise Structure, we
will make critical adjustments to the Chart of Accounts Structure
• Choose a different segment Delimiter, if required
• Intercompany segment will be tagged with an Intercompany segment label (Qualifier)
• The Structure will be re-Deployed.

Update Accounting Flexfield Structure – CRITICAL!
Choose a different segment Delimiter
• Change the Dash to a Dot

Assign the Intercompany segment label
• Change the existing label to “Intercompany Segment”
Update Accounting Flexfield Structure – CRITICAL!

Update Accounting Flexfield Structure - CRITICAL!
Re-Deploy the Accounting Flexfield

Upload Ledger, Legal Entities and Business Units

REVIEW THE UPLOAD PROCESS

Review the Upload process

Ledger setups are created

Accounting combinations
are created

Intercompany setups are
created

Subledger setups are
created

REVIEW THE UPLOADED
CONFIGURATIONS

Review the uploaded configurations -
Legal Structures

Legal Addresses
Note: Time zone is not automatically assigned to the Legal address

Legal Entities - US

Legal Entities - Canada

Legal Entity Registrations - US

Legal Reporting Unit - US

Legal Reporting Unit - Canada

Legal Reporting Unit Registration - US

Legal Reporting Unit Registration - Canada

Financial Reporting Structures

Value Sets

Value Set Values

Chart of Accounts Structures

Chart of Accounts Structure Instances

Account Hierarchies

Account Calendars

Ledgers

Ledger Options – US Ledger

Ledger Options – Canada Ledger

BSV Assignments – US Legal Entity

BSV Assignments – Canada Legal Entity

Intercompany Balancing Rules

Data Access Sets

Business Units

Business Unit Function

Business Unit Set Assignments

Common Options for Payables and Procurement

Invoice Options

Payment Options

Receivables Activities

Statement Cycles

Receivables System Options

AutoAccounting Rules

Remit to Addresses

Review the uploaded configurations - Financial Reports
New in R13

POST-UPLOAD STEPS

Post-upload Steps
Steps (not meant to be a complete list, and will vary by project)
• Legislative Data Group and HCM setups
• Accounting Flexfield defaults
• AutoPost criteria and AutoReverse criteria sets
• Secondary Ledgers and Reporting Currency Ledgers
• Subledger level detail setups
• Currency Rate Types
• Additional Intercompany Rules
• Approval Rules for different tasks
• Document sequencing

Questions?

Rapid Implementation Spreadsheets in
Oracle ERP/Fusion Cloud
Prithis Das – Dynamique Solutions LLC Cell: +1.630.3649457
Email: prithis.das@dynamique.us
LinkedIn: www.linkedin.com/in/prithisdas/
Web: www.dynamique.us

Rapid implementation Spreadsheets in Oracle ERP Cloud

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Rapid implementation Spreadsheets in Oracle ERP Cloud