1. DKMPR Project 2 Presentation As a group we decided to cover the following topics Project selection Project control mechanisms Project planning phase sequencing Project delivery strategies Project communication management Leadership Project termination, closure, and audits

3. Project Selection How do you decide what to do? Do you have a strategy for deciding? If someone asks you to explain why you made this choice could you defend the decision? Numeric vs nonnumeric selection methods Finding the right selection method

4. Project Selection Obstacles Projects seem too few or too small to require project selection models Overhead of developing the model seems more work than the project itself Selection model does not produce decisions that accurately reflect the desires of stakeholders

5. How we will improve our future projects Develop a selection model or plan ahead of time Make the plan broad enough to cover all your projects but specific to the goals of your organization Adjust the plan as organizational goals change

6. Project Control Is the ball rolling? If so, where is it? Identifying progress is not always trivial Is this where the ball is supposed to be? If not, how do we get it there? Control processes require some mechanism to change the way work if going to correct deviations from the scope, planned costs, desired quality, etc.

7. Project Control Every task has two inputs and the output must be evaluated TASK Evaluation of output

8. Project Control Obstacles Overhead of developing control mechanisms Coming up with a plan to evaluate feedback is time consuming Perception that control processes will slow down the project work “We can spend more time talking about work than actually doing it”

9. How we will improve our future projects Develop strategies that benefit many projects Technology Routine Designate responsibility for documentation upfront

10. Project planning “I love it when a plan comes together” -Col. John “Hannibal” Smith

11. Project planning Identify elements that make up the plan Scope Determination of project team Work Breakdown Structure Resource management plan Network diagram/critical path Communication plan Control plans

12. How we will improve our future projects Spend more time and care on the plan. The time will not be wasted! Remember that the planning phase is where we have the most control over the project

13. Communication planning Who What When What form How

14. How we will improve our future projects Distinguishing between different types of communication and making good judgments about their use Meetings vs memos vs email vs… etc. Leveraging technology Assigning communication functions as tasks in the WBS

15. How we will improve our future projects Personality types, culture, language, limits of the communication medium Communications is the proper encoding and decoding of ideas into language “What’s in your head is not in theirs.” We learned how most of our communication is conveyed outside of words, yet constant face to face communication is impossible Practice

16. Leadership … is lifting a person's vision to higher sights, the raising of a person's performance to a higher standard, the building of a personality beyond its normal limitations."— Peter F. Drucker

17. Leadership Facilitator Communicator Meeting convener/chair Examplar Gives more than they receive

18. Leadership

19. How we will improve our future projects Watch and practice Self examine Be a good follower Improve communications