Having an opportunity to engage with prospects and clients is something that I truly enjoy. As part of my day-to-day activities in business development and account management here at PolicyMedical, one of the questions that consistently comes up from prospective clients is “What are the advantages of policy management software for hospitals?”. To help answer that question, I have put together our very own Top Ten List.

1. Advantages
of Policy
Management
Software

2. Top Ten Reasons Why
Hospitals Should
Utilize Policy
Management Software

3. 1)
Reason
The ability to restrict access to documents,
and to grant permissions to edit, review, and
approve policies and procedures based on user
access privileges.

4. 2)
Reason
Enforcement of templates and styles on policies to
guide authors to maintain your healthcare facility
brand and associate specific regulatory obligations
with the document.

5. 3)
Reason
The consistent and accountable workflow can
improve the efficiency in creating, reviewing, and
approving policy documents, and track all tasks
with full audit trails on who did what and when to
the document.

6. 4)
Reason
Version Control: Prevent out-of-date, non-
standardized, duplicate and poorly written policies
and procedures. Healthcare organizations also avoid
ending up with policies scattered on different
internal websites and file shares, with no audit and
archival trails.

7. 5)
Reason
Reduce the time required to manage policies and
procedures by 70%-80%. A software platform can help
healthcare organizations manage the lifecycle of
documents through automated communication tools,
assessment, monitoring, tracking and reporting of
related activities.

8. 6)
Reason
A policy management software with
collaboration and sharing features is a great tool
to break down barriers for managing and sharing
content among coworkers or within specific
groups.

9. 7)
Reason
Enhanced Compliance: Improve compliance
by employees with hospital policies and
procedures by more than 600%.

10. 8)
Reason
Centralized Documents: All relevant policies,
procedures, protocols and guidelines are stored in one
location and readily accessible for your employees.
Another benefit of centralization of documents is in
avoiding distribution, copying, printing, binding costs,
which are commonly associated with manually
controlled systems.

11. 9)
Reason
Limit liability and risk exposure from ineffective
policy management. This can aid in decreasing
the risk exposure pools managed by self-insured
entities.

12. 10)
Reason
Accreditation Readiness: The ability to crosswalk and link
policies and procedures to related regulatory requirements
and accreditation standards (i.e. The Joint Commission,
DNV, CMS, AAAHC, etc.), state and national health
requirements, established risk mitigation initiatives and
controls, and provide a compressive view of policies as
they relate to governance, risk management and
compliance.

13. Hospital Executives and Staff
Endorse Policy Management
Software

14. Still unsure as to whether or not a policy management
software could benefit your hospital? If we, let’s take a
look at your current situation and needs and see if it
makes sense for your organization. Just contact our team
to schedule a demonstration.

15. policymedical.com