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Types of project management office (PMO)

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This presentation covers a number of important considerations in defining the type of #PMO that you need. It includes links to additional resources on each topic.

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Types of project management office (PMO)

  1. 1. Types of Project Management Office (PMO) Author: PM Majik Copyright 2018. All rights reserved. www.pmmajik.com
  2. 2. Contents 1.0 Purpose of this presentation 2.0 Factors influencing a PMO 3.1 Capability 3.2 Responsibility 3.3 Size 3.4 Distributed v centralised 4.0 Summary 5.0 PMO resources Copyright 2018. All rights reserved. www.pmmajik.com
  3. 3. 1.0 Purpose of this presentation The term Project Management Office (PMO), is a term often used in the change management space. Many have their own understanding of what this term means. However, just like everyone understands what is meant by the term "car", there are many types of car. The same applies to the term PMO, there are many types of PMO. This presentation aims to draw on previous articles on the blog to give a good idea of the different types, flavours of PMO. It is helpful to have this understanding as it will help you make informed choices when designing, building and enhancing your own PMO. There will be links to additional resources for each of the topics covered. Copyright 2018. All rights reserved. www.pmmajik.com
  4. 4. 2.0 Factors influencing a PMO Copyright 2018. All rights reserved. www.pmmajik.com There are a number of themes that influence the type of PMO Distibuted PgMO Objectives
  5. 5. 3.1 PMO capability • While the PMO can take many forms, the approach I have taken at pmmajik.com is that a PMO falls into one of the following broad categories based on purpose and capability (click link for more details): • Administrative / Reporting • Hybrid • Managerial / Proactive • These categories represent the different steps on the PMO maturity journey (the PMO functions they support). Therefore, an Administrative PMO will normally be staffed with more junior / less experienced resources where as a Managerial PMO will typically have very senior resources who have direct management of the change resources. Copyright 2018. All rights reserved. www.pmmajik.com
  6. 6. 3.2 PMO responsibility • In order to describe a PMO, an organisation may use different names (with their associated acronyms). The different names are usually to describe the responsibility / span of control of the PMO. Copyright 2018. All rights reserved. www.pmmajik.com •The responsibility level increases from PSO all the way to EPMO.
  7. 7. 3.3 PMO size • There is no set rule for the size of a PMO. • However, I have come across common planning assumptions that a PMO budget should be approx. 5% of the combined project budget for which the PMO has oversight. • Obviously a level of discretion is required as this will depend on the objectives of the PMO. • An Administrative PMO will normally require less budget than a Managerial PMO. Copyright 2018. All rights reserved. www.pmmajik.com
  8. 8. 3.4 Distributed V centralised This is driven by the capability, responsibility and the desired operating model. • Distributed - this is where there is a small central PMO with the majority a PMO capability located in the actual project teams. This is more typical of an Administrative PMO. • Centralised - this is where there is a large central PMO performing majority of functions. This is more typical of a Managerial PMO. Copyright 2018. All rights reserved. www.pmmajik.com
  9. 9. 4.0 Summary There are many different types of project management office. The good news there is no right or wrong academic answer. However, there is a right or wrong answer for your organisation. This is why defining the objectives of the PMO and agreeing up front with the sponsor is critical. Considerations for determining type of PMO: 1.Capability 2.Responsibility 3.Size 4.Distributed V centralised Additional Resource https://www.pmmajik.com/defining-objectives-pmo-help-sponsor-measure- success/ Understanding these principles will help guide you in defining and implementing the right type of PMO for your organisation. Copyright 2018. All rights reserved. www.pmmajik.com
  10. 10. 5.0 PMO resources If you want more information, visit www.pmmajik.com where you will find lots of project and PMO resources including the FREE guide, 7 Steps to Set-Up a PMO. Visit http://www.pmmajik.com/set-pmo/ PM Majik Website On the PM Majik website you will find over 200 articles that contain practical and pragmatic tips and insights for designing, mobilising and managing a PMO. New articles are added weekly. Topic requests are encouraged from the community. Copyright 2018. All rights reserved. www.pmmajik.com

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