This presentation offers advice to legal administrators about moving parts of their firms' technology to the cloud.

2. A tough conversation

3. Questions?
Just. Ask.

4. How to determine
what parts of your law firm’s IT
should be in the cloud

5. 0
5
10
15
20
25
30
35
2010 2011 2012 2013
SaaS/Cloud Computing Use by Lawyers, 2010–2013
Cloud use by lawyers
grew 50% in just two years
Source: 2013 ABA Legal Technology Survey Report

6. What is the cloud?

7. The cloud is:
flexibility and accessibility
scalable capabilities
business continuity
a la carte technology experience
competitive advantage

8. 5 reasons why some parts
of the cloud may not be right
for your law firm

9. Inability to adapt processes and tools
Poor understanding of security
Custodial concerns over data
Firm structure and business goals
Cost of capital vs. services

10. Inability to adapt processes,
workflow, and tools

11. 0 10 20 30 40 50
Financial Reporting
Court Docketing
Document Assembly
Client Intake
Accounting
Case/Client Expense Management
Conflict Checking
Scheduling/Calendaring
Contact Management
Document Management
Centralized Case/Matter Management
Time and Billing
Core Functionality Required Before Subscribing to a Practice Management
SaaS/Cloud Computing Solution (% of respondents)
Source: 2013 ABA Legal Technology Survey Report
Functionality law firms require
most from cloud-based services

12. 0 10 20 30 40 50 60 70
Others
RocketMatter
Bill4Time
Clio
Evernote
iCloud
Google Docs
Dropbox
SaaS/Cloud Computing Solutions for Law-Related Tasks
(% of respondents)
Source: 2013 ABA Legal Technology Survey Report
Cloud-based tools most
frequently adopted by law firms

13. Poor understanding of
cloud security considerations

14. 72%
Lawyers in the
cloud who cited
security and
confidentiality as
their two biggest
concerns
58%
Lawyers NOT in
the cloud who
cited security
concerns as the #1
reason why they
have avoided it
47%
Lawyers NOT in
the cloud who
cited lack of
familiarity as the #1
reason why they
have avoided it
Source: 2013 ABA Legal Technology Survey Report
Security concerns and lack of
familiarity are top barriers

15. 60%
Use the same
password across
more than one
online account
42%
Shared a password
with a friend, family
member, or work
colleague
36%
Remain logged into
their online
accounts between
usage periods
Source: Survey: Password Security, Centre for Internet Safety, September 2011
General attitudes toward
password use and management

16. Custodial concerns over data

17. 6213
Length in words
of the Facebook
Terms of Service
and Privacy policies
8469
Length in words
of the Google Apps
Terms of Service
and Privacy policies
12k
Length in words
of the LinkedIn
Terms of Service
and Privacy policies
Data ownership policies:
why trust is so important

18. 44%
Lawyers in the
cloud who read the
Privacy policies of
online services
they agree to
41%
Lawyers in the
cloud who read the
TOS policies
of online services
they agree to
41%
Lawyers in the
cloud who make
regular local
backups of their law
firm’s critical data
Data ownership policies:
why trust is so important
Source: 2013 ABA Legal Technology Survey Report

19. Cloud Ethics Opinions Around the U.S.
Legal Technology Resource Center
americanbar.org

20. Law firm organizational
structure considerations

21. Cost of capital vs. services

22. 0 20 40 60 80
Eliminates Internal IT Management
Quick to Get Up and Running
Robust Data Backup/Recovery
Low Cost of Entry/Predictable Expense
24x7 Availability
Easy Access from Anywhere
Reported Benefits of SaaS/Cloud Computing Solutions
(% of respondents)
Source: 2013 ABA Legal Technology Survey Report
Lower cost ranks #3 in cloud
benefits reported by law firms

23. 72%
More likely
24%
About the same
4%
Less likely
Likelihood of considering a
cloud-based service in 2015
Source: 2014: The Law Cloud Poised for Dramatic Growth, by LexisNexis

24. A true story about disaster recovery
and business continuity

25. 50%
U.S. companies that conduct
business without a backup or
disaster recovery plan
94%
The percentage of those
companies that don’t survive a
catastrophic data loss
Law firms without a disaster
recovery plan are in trouble

26. Get IT off your plate and
get out of the IT business

27. Effective solutions that are cultural fits
Save time, money, frustration, and stress
Increase uptime, efficiency, and productivity
Expertise and first-response support
Integrate new and existing staff members

28. Thank you!
For more information, advice, or help,
email me at patrick@aldridge.com