Operation Workacation: How To Securely Work From the Beach

Delivering IT Peace of MindSM
OPERATION WORKATION
How to securely work from the beach

Work Life Balance
So we have been told…..
At one point in history,
people went to work
and
when they came home
they didn’t check email,
text messages, Twitter,
Facebook or anything else.
Work stayed at work.

Work Life Balance
In Simpler Times
Work Life
So we have been told…..
At one point in history,
people went to work
and
when they came home
they didn’t check email,
text messages, Twitter,
Facebook or anything else.
Work stayed at work.

Work Life Balance
The reality
for many of us
these days
is that our
professional lives
bleed into our
personal lives!
In our time

In our time
Work Life Balance
LifeWork
The reality
for many of us
these days
is that our
professional lives
bleed into our
personal lives!

With constant connection to work it is
no wonder that we need a vacation.

85%
of Americans
(198 million people)
are planning time
away in the coming
months, up 13%
from 2014.
We Need a Vacation
http://about.americanexpress.com/news/pr/2015/summer-travelers-extend-vacations.aspx/

…but not all of
us feel
comfortable just
dropping
everything and
completely
unplugging.
We Need a Vacation

42%
of Americans had unused vacation time;
totaling 429 million unused days and an
average of 3.2 days per person
We Need a Vacation
http://www.projecttimeoff.com/resources/executive-summary/assessment-paid-time-us-executive-summary

9%
were afraid to take time off
due to unstable job market.
We Need a Vacation
http://money.cnn.com/2012/05/18/news/economy/unused_vacation_days/index.htm

12%
reported feeling
guilty that they’re
not at work.
We Need a Vacation
http://money.cnn.com/2012/05/18/news/economy/unused_vacation_days/index.htm

Considering the way
work 24/7 while we
are NOT on
vacation, and the
current job market, it
is really unrealistic to
think we are just
going to unplug.
Most people work
while on vacation.
We Need a Vacation

Question
How do you plan to work on your summer
vacation?
a) I don’t, I plan to unplug and leave work behind.
b) I plan to check and respond to email, voicemail
or texts during some part of my trip.
c) I expect my boss to call and ask me to do some
work.
d) I will review some documents while on vacation.
e) I am not taking a vacation this summer .

How the Nation Workations
0% 10% 20% 30% 40% 50% 60%
Work While on Vacation
Read Emails
Access Documents
Texting
Asked To Do Work By the Boss
http://www.teamviewer.com/en/press/20120717.aspx

Methods of Access
People use a variety of
devices and methods to
connect while on vacation.
The problem is a lot of
these methods are not
really safe and put
corporate data at risk of
being stolen or
compromised.

Methods of Access
•Reading Email
– Smart phone, IPAD or Tablet
– Personal computer
• Using a public WiFi network
– Public or semi-public computer
•Accessing Documents
– Corporate VPN
– Dropbox
– Backdoor program like LogMeIn
– Email yourself files ahead of time

Bringing Your Own Device
• Lost/Stolen/Damaged
http://www.ponemon.org/local/upload/file/The_Human_Factor_in_data_Protection_WP_FINAL.pdf
http://www.computerworld.com/s/article/9105198/Survey_More_than_10_000_laptops_lost_each_week_at_airports
12,000
computers are lost at
airports every week.
56%
of people say their
laptop frequently
contains confidential
information.
65%
do not take extra
precautions to protect
their information.

Bringing Your Own Device
• Best Practices Before You Travel
– Have a mobile device management policy
for your company.
• Password enforcement not enough.
• Must use encryption.
• Must be able to remotely wipe the
device.
• Should prevent access via open Wi-Fi
networks.
• Use a technology to enforce the policy.
• Best Practices While You’re Traveling
– Treat your devices like cash and keep a
close eye on them.

Lost Laptop Case Study
• Small Hospice in Idaho
– Laptop was stolen out of a car and contained about 500
unencrypted patient records.
– This was the first data breach for this company.
*Network World, 2013: http://www.networkworld.com/community/blog/first-time-small-data-breach-draws-big-fine-50k

• Small Hospice in Idaho
– Laptop was stolen out of a car and contained about 500
unencrypted patient records.
– This was the first data breach for this company.
*Network World, 2013: http://www.networkworld.com/community/blog/first-time-small-data-breach-draws-big-fine-50k
Fined $50,000 for losing a single laptop

• Massachusetts Eye and Ear Hospital
– Laptop was stolen out of a car and contained 3,500 unencrypted
patient records.

• Massachusetts Eye and Ear Hospital
– Laptop was stolen out of a car and contained 3,500 unencrypted
patient records.
Fined $1.5m for losing a single laptop

• NASA
– Lost a laptop with a “significant number” of employee’s personal
information.
– Stolen out of a locked car
– The computer was password protected

• NASA
– Lost a laptop with a “significant number” of employee’s personal
information.
– Stolen out of a locked car.
– The computer was password protected.
Over $200,000 in credit monitoring
services for those affected.

Unsecured Networks
• Any network that does not require
a password should be considered
unsecure and unsafe.
• Tips for secure browsing on public
WiFi:
– Use a VPN
• If your company does not have one
and you travel a lot consider buying a
subscription to a VPN service.
– Only accesses sites with HTTPS.
– Save your online banking for when you
are at home.
– Airplane mode is your friend.

NEW SOLUTIONS TO WORK WHILE
ON THE ROAD
26

New Technology Solutions
for the Enterprise
• Virtual Desktops
– A cloud based desktop you can log into from anywhere.
• Mobile Device Management
– Gives employers control over employee owned devices that may
be accessing corporate data.

What is a Virtual Desktop?
• The desktop environment, all the data and the computer
computation take place on a server in our data center.
• The end users access their desktop over the internet
using an endpoint device, a laptop, tablet computer or thin
client.
– No computation is performed on the endpoint device.
– No data is stored on the endpoint device.
– Only screen images and input commands like mouse clicks and
keyboard commands are sent across the datacenter.

Virtual Desktop Advantages
29
Quickly and easily
add desktops and
resources for growth.
SCALABLE
Companies can get off the
desktop refresh treadmill.
Lifespan of existing
desktops can be extended.
BUDGETING
Your data never leaves
your data center.
A lost laptop does not
mean lost data.
SECURITY
Work on any device from
anywhere.
PORTABILITY

Mobile Device Management (MDM)
• MDM provides a comprehensive and complete set of
capabilities to get both corporate and employee owned
devices enrolled and configured over the air for enterprise
access to secure corporate data stored on these devices.
• Customers receive the entire mobile device lifecycle.
– Specifying and enabling global policies.
– Over the Air (OTA) enrollment of mobile devices.
– Providing device compliance and inventory data.
– Remote lock or remote wipe of all data or corporate data from
managed devices.
– End-user help desk support.

31 July 22, 2015
MDM Benefits at a Glance
• Secure
– Manages native security
settings
– Enforces device compliance
– Extends corporate security
infrastructure to mobile devices
– Retains users personal profile
while meeting corporate security
objectives
• Easy
– User provisioning
• Scalable
– The service grows with the
needs of your business

Additional Options and Tips
• Encrypted Thumb Drive
– Add documents and contacts you know you will need.
– Make sure this is encrypted!!!
• Tether your laptop from your smart phone
– Some wireless providers allow you to make a secure wireless
network.
• Use a VPN tunnel
– Creates a secure link between you and your office.
• Use an Enterprise File Sync program
– Dropbox is for individual use, no audit trail of file access.
– Products like Box.net and FileSync have controls and audit logs so
file sharing can be controlled and monitored.
32

mindSHIFT Technologies
• cloudSHIFT℠ Desktop
– A fully managed hosted virtual desktop
• mindSHIFT Hosted Email
– A fully managed email solutions built with security first:
• Integrated Mobile Device Management
• Encrypted Email
• Total IT Management
– Several Managed IT services plans
• We manage your entire IT stack
– VPN Capabilities
– Desktop Encryption
– Professional Services to help you craft a Mobile Device policy
33

Bon Voyage
•Always keep a close
eye on devices
•Encrypt your laptop
and USB drives
•Implement a mobile
device management
policy at your
workplace
•Never use the “Free
Wireless”

Thank You
Find Us
Click Here For More Information
Please contact us with questions at:
info@mindSHIFT.com
www.mindSHIFT.com
877-227-5054

Operation Workacation: How To Securely Work From the Beach

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Operation Workacation: How To Securely Work From the Beach