Each day, data on millions of documents are typed into computers. The task could involve the simple inputting of information in a form or be an important part of a bigger technical project such as processing mortgage applications, preparing income tax returns, or handling insurance claims. The documents may be printed and handwritten format. Regardless of the nature of the task, accuracy is the most important concern when it comes to entering data.

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Data Entry – Different
Methods and its Industry
Applications

2. Data Entry – Different Methods and its
Industry Applications
Each day, data on millions of documents are typed into computers. The task could
involve the simple inputting of information in a form or be an important part of a bigger
technical project such as processing mortgage applications, preparing income tax returns, or
handling insurance claims. The documents may be printed and handwritten format.
Regardless of the nature of the task, accuracy is the most important concern when it comes
to entering data. The New Zealand government’s experience with Novopay is an example of
the havoc that data entry errors can cause. That’s why most government and private
organizations are increasingly relying on professional data entry services.
Types of Data Entry Services
In general, data entry can be classified under two headings, Manual and Automated
Manual Data Entry
An individual entering information by hand into an information system is what involved in
manual data entry. There are also solutions available for offline data entry and online data
entry.
Automated Data Entry
The main advantage of automated data entry is saved time. Advanced software or data
recognition technology is used to enter information into the database and so involves little
or no mistakes.
• Optical Character Recognition Data Entry: Automated data entry with OCR
technology is best option for companies handling large number of forms and
documents. First of all, data available in forms and paper documents are subjected
to document scanning to make it available for data extraction with OCR technology.
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3. • Data Entry with Intelligent Character Recognition (ICR) Technology: ICR,
otherwise called as handwriting recognition software, is often used for processing
handwritten bank checks or paper surveys. Though the technique can involve flaws
due to individual differences in the appearance of characters, it can work effectively
if incorporated with features like information verification.
• Data Entry with Intelligent Field Recognition (IFR): IFR makes it possible to
process forms with similar field attributes located at different locations in a
document. The feature analyzes the document and identifies the field for recognition
for processing several variations of a form with the same form definition.
• Data Entry with Optical Mark Recognition (OMR): OMR technology mainly
extracts data available in checkboxes and bubbles. It can process only forms with a
fixed document structure. It offers high accuracy along with excellent data capture.
• Data Entry with Barcode technology: Data entry with a barcode scanner
increases productivity and operating efficiency.
Where Data Entry Services Matter
Data entry is performed for banks, financial advisors, legal firms, healthcare entities,
retailers, transportation companies, non-profit organizations, government organizations,
and more.
• Human Resources – HR departments handle the tasks of hiring employees, drafting
contracts, and implementing workplace procedures. These processes are rather
complex and time consuming. Outsourcing data entry to experts gets the task
accomplished on time.
• Finance: Data entry of financial reports, cash book, and other processes has to be
performed efficiently. Associating with a data entry company can help the finance
team to concentrate on other important matters while getting the data entry done on
time.
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4. • Consumer Companies: Companies dealing with consumer products and services
need to enter data relating to consumer complaints and queries.
• Medical Industry: A lot of hospitals, pharmacies and offices of physicians feel the
need for data entry services for updating patient files and maintaining records of
doctors’ prescriptions, insurance details, and general notes.
Regardless of the industry, the key is to get data entry done efficiently, accurately and cost-
effectively. Partnering with a professional data entry company can accomplish this. It would
free up your employees for more fruitful activities. Moreover, with specialists handling the
task, you are ensured of error-free, timely solutions for smooth and efficient functioning.
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