Export Import Procedure

1. Centre for Management Studies
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3. Teck Link Sales & Marketing Pvt. Ltd. can assist
customer in the following activities
Consultation to Cement Industry.
Project Engineering.
Plant Operation & Maintenance Contracts.
Turkey Cement Projects.
Supply of Engineering Equipments
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5. To study the export import procedure used by
the Tech Link Sales & Marketing Pvt. Ltd.
To analyze the pre shipment and post shipment
documentation handled by the Tech Link Sales &
Marketing Pvt. Ltd.
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6. • Sources of Data collection:
• Collect data/information about Teck Link Sales & Marketing Pvt. Ltd.
through:
• Primary data collection:- Secondary data collection:-
E-mail Invoice
Telephone Packaging list
Direct discussion Shipping bill
Internet
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7. • CENTRE : Delhi and Gurgaon
• RESEARCH : EXPLORATORY
• RESEARCH TECHNIQUE: QUALITATIVE & QUANTITATIVE
• TOOL USED : TELEPHONIC & E-MAIL
• DATA SOURCE : PRIMARY & SECONDARY
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8. Knowledge of Knowledge of Knowledge of Product
Market Product Incentives Costing
Proforma Sample if Confirmation Payment
Invoice necessary of Export terms
Contract
Scrutiny of Amendments if Preparation of Benefits &
L/C Necessary Physical Execution
Exports
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9. Pre Post
Shipment Shipment
Confirmation from Buyer of
Receipt of Goods
Payment Realisation of Statutory
Realisation Benefits Records
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10. Overview of
Documentation
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11. • Documents at pre-shipment stage are those documents,
which are required to be made, till the consignment is
presented to the customs department for clearance.
• The following documents can, therefore, be treated as pre-
shipment documents:-
– Proforma Invoice
– Confirmed order or contract
– Letter of Credit
– Pre-shipment Inspection Certificate
– Packing list
– Shipping Bill
– Export Declaration Forms (GR/SDF)
– ARE
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12. • Documents at Post-shipment stage are naturally those
which are prepared after the shipment.
• These documents include the following:-
– Mate Receipt
– Bill of Lading
– Airway Bill
– Roadway/Railway Bill
– Post Parcel/ Courier Receipt
– Invoices (including consular invoice)
– Certificate of Origin
– Insurance Certificate or Policy
– Bill of Exchange
– BRC
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14. • Types of International Trade Settlement:
– Advance Payment
– Open account
– Bills on collection basis
– Documents against Acceptance
– Documentary Credits (Letters of credit)
– Standby letter of Credit
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15. • Tech Link Sales Marketing Pvt. Ltd deals in mainly EX-work.
• Company deals in different methods of payments, which
includes advance payment, payment after delivery, L/C.
• Company deals in advance payment if buyer is new.
• Company deals in mixed combination when buyer is new and
order is big.
• Company deals in payment after delivery if buyer is
internationally reliable or a government organization.
• Company normally avoids L/C method, if order is big and
buyer asked for L/C only then the company offers L/C.
• Implications of all Regulatory documents must be studied
carefully. For example; declaration on ARE1 forms.
• Filing of Shipping Bill electronically requires correct entries
including HS code for the product. Many times, small mistakes
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are extremely difficult to correct later on.

16. •Shipping bills must be filed according to the scheme the exporter
wants to avail. For example; DEPB /DFIA/Drawback etc.
•Extra care should be taken when combination of schemes is intended
to be used. For example; DEEC – Drawback.
•Co-relation between customs, excise and DGFT is extremely
important. Many times documents do not match with each other,
which results in delay or denying of some benefit under one or the
other scheme.
•Each regulatory document is important from the point of view of
claiming various benefits associated with exports. Each document
therefore should be carefully looked into as to correctness of the
contents, description, quantity, weight, currency, declaration etc.
•Maintenance of statutory records: Since most of the schemes are in
the nature of the exemption / remission of the duty, documentary
compliances are insisted upon by all the government departments. For
example; Appendix 23 – Consumption register.
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17. • Always Provide a good gift to the dealing
HR party.
• Always Keep an eye on the rate of dollar take
Finance a payment according to that.
• Develop a good marketing channel
Marketing
• Make Home group
Technology
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18. BIBLIOGRAPHY
Export Import Documentation - Prof. D.C. pai ,Nabhi Publication
Logistics in International Business - Prof. Rajeev Aserkar
REFERENCES – INTERNET
www.google.co.in
www.ask.com
www.exit.net
www.eximguru.com
www.dgft.com
www.dgft.org
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19. I sincerely thank all the Faculty at CMS , Jamia Millia
Islamia for providing us an opportunity to gain an
enriching experience through the valuable concept of
Summer Training. I express my sincere gratitude to Dr.
P.K. Gupta and Mr. S. Veeramni for their constant
guidance and support throughout the period of my
study.
I also thank all the faculty members and my seniors for
providing continuous encouragement and useful
suggestions throughout the study.
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