3. What is an Office?
How important is Office Layout
Types of Office Layout
Working Conditions
Work Practices
4. A location, usually a building or portion of a
building, where company conducts its
business.
a room, set of rooms, or building used as a
place for commercial, professional, or
bureaucratic work
5. Office layouts are arranged so that staff can
work together in departmental and team
groupings, providing the best opportunity for
efficient work flow, communication and
supervision.
6. Must be adoptable to meet volume changes
Provides enough working and storage space
Take account of flow of work
Allow easy access for employees
Easy access to services
Easy access to equipment
Provide security for equipment and
information
9. Collection of rooms in which employees work
on their own or in small groups
It has permanent
Partitions
Doors
windows
10.
11. Rooms can be locked
Less distraction for employees
Offices can be used for meetings
Each room designed for employee
Noisy office equipment can be housed
elsewhere
Injections and illnesses less easily spread
Employees can personalise their environment
12. Harder for manager to supervise staff
Communication may be more difficult
Time lost moving from room to room
Employees may feel isolated
Overheads are higher due to individual rooms
Harder to change work area layout
Less friendly or relaxed atmosphere
13.
14. Also known as Flexible Office
A large are where many
employees work together
Activities are grouped so to
reduce time being wasted
Employees may Share working
areas
The office space can be
divided through the use of
screens, filing cabinets and
others
15.
16. Easier for managers to supervise staff
Easier to organize meeting of groups of
workers
Less time wasted passing information/work
Work area size can be changed
Equipment can be shared more easily
17. Employees may find it hard to concentrate
Employees may be distracted
Difficult to restrict access
Fewer areas for confidential meetings
Infections and illnesses can be more easily spread
Less wall space for departmentsal information
Lighting, heating and ventilation may not suit
everyone
18.
19.
20.
21. Suited to type of work
Maximize space available
Allow for changing needs
Attractive working
environment
Safe working conditions
Keep noise and distraction
to minimum
Good use of heating,
lighting & ventilation
22.
23.
24. It can be easy to overlook the impact of proper lighting in the
workplace. With many businesses seeking to save money on electricity
bills, lighting that is too dim or too harsh may be more cost-effective in
theory but detrimental to employee productivity.
32. Hot desk is a spare desk/ workstation which may be booked advance
for use by any employee. They are most likely to be used by employees
visiting from another branch or staff who normally work from home.
Each hot-desk will have a standard layout and equipment – usually a
large work area with a computer, chair and phone
33. Similar idea to hot-desking. A carrel is a small booth which can be
booked to work in
Carrels provide more privacy and fewer distraction for employees
34. A touchdown area may be provided for employees who require to
make a brief visit to the office – to send faxes/emails
35. Two or more employees share ONE full-time job between them. Each
employee is paid in proportion to the number of hours they work.
Suitable for employees who do not wish to take on a permanent full-
time job.
If one job share partner is ill or holiday then the other employee
might be available to cover the hours
36. This system allows employees
to start work early/late and
finish early/late
Employees must be in the
office working during CORE
TIME.
If Employee builds up extra
hours (by coming early and
working late) they may be able
to take the time off at a later
date.
37. Flexi time allows employees to
avoid rush hour traffic and be
able to take children to and
from school, etc.
The employee will be able to fit
in appointments.
The company may be able to
cut down on overtime
payments
38. This system allows employees to work from home some or all
of the time
Information and communication technology is required by the
employee to carry out the tasks and communicate with the
office.
It is suitable for employee live far from the office.
39. Employees save time and
money on travelling to work
The employee may be able to
look after their children and
work at the same time.
Employees can work in relaxed
environment and have greater
flexibility about their hours of
work
40. Employers lose control over employees
There are purchase and maintenance costs associated with
the IT
Employees will miss out on the social aspects of work
It is more difficult for the employer to ensure that the
employee is following the rules and regulations of the
company.
41. Any changes in an office layout must meet health and safety
requiremnts, eg. Ventilation, Lighting , Spacing, etc...
Staff must kept in mind staff must:
•Feel that they have been consulted
•Be able to work efficiently
•Be able to use the correct equipment and facilities
Managers must maintain good communication as staff may feel
insecure during times of change. Isecurity may result in illness and
increased abdentism.
When changing office layout, managementmust consider the cost
of change. This may include the cost of new buildings, training,
new equipment and furniture