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Office layouts and working conditions

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Office layouts and working conditions

  1. 1. What is an Office? How important is Office Layout Types of Office Layout Working Conditions Work Practices
  2. 2. A location, usually a building or portion of a building, where company conducts its business. a room, set of rooms, or building used as a place for commercial, professional, or bureaucratic work
  3. 3. Office layouts are arranged so that staff can work together in departmental and team groupings, providing the best opportunity for efficient work flow, communication and supervision.
  4. 4. Must be adoptable to meet volume changes Provides enough working and storage space Take account of flow of work Allow easy access for employees Easy access to services Easy access to equipment Provide security for equipment and information
  5. 5. Cellular Office layout Open or flexible Office Layout
  6. 6. Collection of rooms in which employees work on their own or in small groups It has permanent Partitions Doors windows
  7. 7. Rooms can be locked Less distraction for employees Offices can be used for meetings Each room designed for employee Noisy office equipment can be housed elsewhere Injections and illnesses less easily spread Employees can personalise their environment
  8. 8. Harder for manager to supervise staff Communication may be more difficult Time lost moving from room to room Employees may feel isolated Overheads are higher due to individual rooms Harder to change work area layout Less friendly or relaxed atmosphere
  9. 9. Also known as Flexible Office A large are where many employees work together Activities are grouped so to reduce time being wasted Employees may Share working areas The office space can be divided through the use of screens, filing cabinets and others
  10. 10. Easier for managers to supervise staff Easier to organize meeting of groups of workers Less time wasted passing information/work Work area size can be changed Equipment can be shared more easily
  11. 11. Employees may find it hard to concentrate Employees may be distracted Difficult to restrict access Fewer areas for confidential meetings Infections and illnesses can be more easily spread Less wall space for departmentsal information Lighting, heating and ventilation may not suit everyone
  12. 12. Suited to type of work Maximize space available Allow for changing needs Attractive working environment Safe working conditions Keep noise and distraction to minimum Good use of heating, lighting & ventilation
  13. 13. It can be easy to overlook the impact of proper lighting in the workplace. With many businesses seeking to save money on electricity bills, lighting that is too dim or too harsh may be more cost-effective in theory but detrimental to employee productivity.
  14. 14. Divided working areas to maximize space but still convenient for working
  15. 15.  Hot desk is a spare desk/ workstation which may be booked advance for use by any employee. They are most likely to be used by employees visiting from another branch or staff who normally work from home.  Each hot-desk will have a standard layout and equipment – usually a large work area with a computer, chair and phone
  16. 16.  Similar idea to hot-desking. A carrel is a small booth which can be booked to work in  Carrels provide more privacy and fewer distraction for employees
  17. 17.  A touchdown area may be provided for employees who require to make a brief visit to the office – to send faxes/emails
  18. 18.  Two or more employees share ONE full-time job between them. Each employee is paid in proportion to the number of hours they work.  Suitable for employees who do not wish to take on a permanent full- time job.  If one job share partner is ill or holiday then the other employee might be available to cover the hours
  19. 19. This system allows employees to start work early/late and finish early/late Employees must be in the office working during CORE TIME. If Employee builds up extra hours (by coming early and working late) they may be able to take the time off at a later date.
  20. 20. Flexi time allows employees to avoid rush hour traffic and be able to take children to and from school, etc. The employee will be able to fit in appointments. The company may be able to cut down on overtime payments
  21. 21.  This system allows employees to work from home some or all of the time  Information and communication technology is required by the employee to carry out the tasks and communicate with the office.  It is suitable for employee live far from the office.
  22. 22. Employees save time and money on travelling to work The employee may be able to look after their children and work at the same time. Employees can work in relaxed environment and have greater flexibility about their hours of work
  23. 23.  Employers lose control over employees  There are purchase and maintenance costs associated with the IT  Employees will miss out on the social aspects of work  It is more difficult for the employer to ensure that the employee is following the rules and regulations of the company.
  24. 24. Any changes in an office layout must meet health and safety requiremnts, eg. Ventilation, Lighting , Spacing, etc... Staff must kept in mind staff must: •Feel that they have been consulted •Be able to work efficiently •Be able to use the correct equipment and facilities Managers must maintain good communication as staff may feel insecure during times of change. Isecurity may result in illness and increased abdentism. When changing office layout, managementmust consider the cost of change. This may include the cost of new buildings, training, new equipment and furniture

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