4. Purposes:
There are several purposes of memos:
No other kind of communication reaches so many people
at so many levels as does a memo in an organization.
A memo is a good way to reach many people at once.
Of course e-mail is now a days used in most
organizations to convey information in whatever written
form you may choose-memo,circular or notice.
A memo is important because its wide range used.
A memos is represent a component of your interpersonal
communication skills within your work environment.
5. Purposes:
It is also essential in the field of business as it helps build
good relationships.
Other purposes that the briefing note can serve include:
conveying information; informing decisions, making a
request, providing a response to a question, making a
suggestion, presenting an informal report, proposing a
solution to a problem, or documenting a reference for
future use.
It is use for detect and solve problem.
6. Documentary Memo:
It is type of memo.
It is used for the conveying information.
It is used to remind,to announce,to give instructions,to
explain policy or procedure,to your superior to confirm an
agreement.
It explaining the new method of work in any field like
medical etc.
It improve system.
short report can also be submitted in the form of
documentary memos such report are called memo report.
7. Congratulatory Memos:
It is used to give credit to employees of organization for
outstanding work they have accomplished.
It is appropriate for Vice-Chancellor of a university to
send a memo to the faculty members congratulating of
outstanding contribution to field of research.
Similarly the employees also send their compliments in
the form of a memo to their officers,for the award or
achievements which the latter have earned.
8. Disciplinary Memos:
When employees violate the rules or breach the code of
conduct in an organization they will be served either with
a severe warning or any other punishment as decide by
the management.
The memo conveying this action known as Disciplinary
memo.
For instance, a memo may be issued to an officer who
has accepted bribe from one of the customers
9. Uses:
It is used to conveying information.
Presenting informal report.
providing instruction or suggestion.
Seeking explanation.
Providing response.
Making request.
solving problems.
Announcement.
