OH&S Induction Slideshow for a Design Studio Business.

1. A brief introduction to the occupational health
and safety procedures that we practice.
welcome to
OH&S in the Studio
Hello,

2. Induction Process
Your
Recruitment/
Payroll/
Staff ID
Office &
Equipment
Locations
OHS
Training
Position
Training
Progress
& Review
Security/
Office
House
keeping

3. It is extremely important to maintain a safe and incident free
environment in the studio. If we follow these simple steps we can
help each other feel and be safe at work.
 Don’t keep liquids too close to the equipment to maintain their
working condition.
Equipment Safety Checks
 Watch out for and report any required maintenance or faults.
 Make sure all cords are tidily tucked away from where people are
walking.
 Always turn off equipment when finished with it and make sure
it’s packed away safely and correctly for the next person to use.

4. Your
Safety Representative
Lisa French is our studios OH&S
representative. This means that she organises and
supervises all OH&S meetings, files reports and
deals with the safety concerns of staff members.
She is also trained to be our first aid officer.
If you have any danger concerns or have injured
yourself, report to Lisa.
There are also forms and a submit box at
reception for anonymous concerns.
A copy of Lisas desk number along with
emergency numbers are written by all phones.

5. Existing & Potential Hazards
1. Repetitive Strain Injury (RSI.)
2. Lack of natural or artificial lighting.
3. Back or muscle injuries from manual
handling.
4. Electrical appliances, cords and
power sockets.
5. Dangerous chemicals such as
printing ink, solvents, cleaning
products, etc.
6. Stairs, steps and ladders.
7. Ergonomic hazards such as sitting
for long periods, temperature,
comfort, repetitive noises, computer
setup, etc.
9. Contagious staff illnesses.
7. Potentially dangerous machinery .
8. Fire hazards such as heating, electrical
items, lighting and flammable liquids.

6. How You can
Control The Risks
1. Repetitive Strain Injury (RSI) – Make sure to take a break and stretch every 30-60 minutes.
2. Lack of lighting - Request to be situated by a window or install a adequate lamp.
3. Manual handling injuries – Always lift heavy items correctly and ask for assistance.
4. Appliances/cords – Switch off equipment when not using and tuck away cords.
5. Chemicals – Always read safety labels and ask for further training if you feel unsure.
6. Stairs, steps and ladders – Always watch your step, be extra careful when carrying items up
stairs and put away ladders when finished.
7. Ergonomic Hazards – Make any required changes so you feel comfortable and safe at your
workstation.
8. Staff illness – Do not attend work if sick, steer clear of sick colleagues and contact
management about concerns.
9. Potentially dangerous machinery – Report any faulty/hazardous machinery, keep any loose
clothing (ties, skirts) clear of machinery, tie hair up when using equipment.
10. Fire Hazards – Do not cover hot equipment surfaces, lead labels, and know where your fire
safety equipment and fire exits are.

7. Reporting
Risks and Incidents
Safety Risks
It is very important to report any risks in the workplace to ensure everyone is
safe at work. Speak to our OH&S rep, Lisa French, where you’ll be required
to fill out a Risk Report, Lisa will give you a copy for records and deal with
the issue immediately.
Incidents and injuries
Lisa is also the first aid officer in the studio. She will assess and treat any
injuries, help with filling in any required incident reports and ensure the right
people receive copies.

8. OH&S
Meetings and Inspections
Meetings
OH&S meetings are held once every three months, though are welcome to speak to
the OH&S rep any time about your concerns. The committee members (made up of
managers and supervisors) are required to attend and will take their staffs concerns to
be discussed and then report back.
Inspections
Every 6 months the OH&S rep will give the studio a safety inspection, this is to look
for anything that may have been missed by staff during general use.
This is also another opportunity for you bring up any safety concerns.
Every 2 years, and electrician will come and perform an inspection on the electronics
in the studio, they will be tested, repaired and replaced and then tagged them with
their next test date.

9. Emergency Procedures
Fire
What to do if there is a fire.
If the fire looks manageable and is not too close to flammables or chemicals
fetch the fire extinguisher located by stairs, next to first aid cabinets on both
floors.
Let your OH&S rep, Lisa, know as soon as possible as she is fully trained in
what to do in an emergency.
If the fire is out of control, hit the emergency evacuation alarm if you are
close enough.
Meet in the designated assembly point, in our case the staff parking lot.

10. Emergency Procedures
Assault
What to do in an assault or harassment situation.
In the case of a workplace harassment, it is extremely important to tell either
your manager or OHS representative at the earliest opportunity to be dealt
with, as harassment of any kind is not tolerated.
In the case of an assault, call the police where necessary.
Ensure all injuries are attended to or call an ambulance.
If you witnessed or were involved in an assault it is required that you fill out an
incident report as soon as it is possible.

11. What to do in a power outage.
If due to a fire, alert as many people as possible and evacuate to assembly
point.
If not due to a fire, you are required to make your way to your floors
main office space for further instruction by your OHS representative.
It is important to not panic in this saturation, move slowly and calmly as it
be dark and cause injury to others.
Flash lights are located in the first aid cabinets by the stairs on each floor.
Emergency Procedures
Power Outage

12. Your
Employers Responsibilities
 Provide relevant OH&S training and knowledge to all staff.
 Identify and take immediate action to eradicate all dangers and risks.
 Report all incidents to WorkSafe Tasmania and follow up by lodging required
incident reports within 48 hours.
 Ensure all staff members have the opportunity to express concerns anonymously.
 Keep up-to-date with, communicate and implement all OH&S policy changes.
 Take action against workplace bullying, harassment and purposeful
endangerment of others.
 Monitor, review, repair and inspect all possible OH&S risks.
 Provide staff access to up-to-date and functional first aid kits, fire safety
equipment, emergency phone numbers, emergency procedures, assembly
points, emergency exits, etc.
 Do everything that is reasonable and practicable to protect the health and safety of
their employees and people in the workplace.

13. Your
Employees Responsibilities
 Take reasonable care for the health and safety of themselves and others in the
workplace.
 Be aware that your actions and omissions affect those around you.
 Co-operate with your employer and colleagues in all OH&S procedures.
 Do not intentionally misuse or damage any OH&S equipment.
 Comply with all OH&S policies, procedures and instructions.
 Immediately report any possible dangers to staff and safety risks to your OH&S
representative or managers.
 Attend to any workplace injuries and fill in all required incident reports as soon
as possible after incident occurrence.
 Undertake all relevant and required OH&S training sessions and meetings.

14. Hazard and Safety Signs
Always comply with hazard signs, safety symbols and instructions.
Protective Gear Hygiene Hazardous Chemicals First Aid
Fire Assembly Point Fire Equipment Safe Lifting Machinery

15. OH&S Resources
 Work Cover –
http://www.workcover.tas.gov.au/home
 Work Safe Australia -
http://www.safeworkaustralia.gov.au/sites/SWA

16.  X-Ray Image - http://pixshark.com/office-hazards-in-the-workplace.htm
 Fist image - http://s196.photobucket.com/user/markopolo56/media/fist.png.html
 http://liveperformance.com.au/sites/liveperformance.com.au/files/resources/employer_guide_to_ohs_1.pdf
Power Point Resources
 Machinery Image - http://www.store-safe.com/store-safe-products/safety-signs/signs/hazard-warning-
signs/beware-of-moving-machinery-4
 Safe Lifting Image - https://www.fireonline.com.au/item/Workplace-Safety-Sign-Prevent-Back-Injury-Poly/188
 Fire Equipment Image - http://contentinjection.com/fire-extinguisher-sign/
 Chemical Image - http://galleryhip.com/hazardous-chemicals-symbol.html
 Hygiene Image - http://www.mydoorsign.com/blog/5-percent-wash-hands-correctly/
 Protective Gear Images - http://www.safetyservicesdirect.com/protective-gloves-must-be-worn---health-and-
safety-sign-map22-479-p.asp
https://www.seton.net.au/a4-safety-signs-safety-goggles-must-be-worn-s0430.html
 First Aid Image - http://vitalsignsandgraphics.ca/shop/first-aid/
 Fire Assembly Image - http://www.gsbhealthandsafetysigns.co.uk/fire-assembly-point-sign/