1. Ch-2
Log on to Access 2007
Made by:
Sandhya Jeswani Panjwani
1
2. 1. Database and its components
2. Types of database
3. Database objects
4. Microsoft Access and its features
5. Creating a blank database
6. Creating a database using Templates
7. Career in IT
Contents
2
3. An organized collection of information or data is called database which is stored
in the files. Some examples of database are:
DATABASE
Attendance register of your class
Log book of your class
A telephone directory
Your class time-table
A dictionary
Components of a Database
Fields
Records
Table
3
4. Types of Database
Flat File Database Relational Database
The concept of Relational Database was given by E.F. Codd at IBM in 1970.
4
5. Database Objects
1) Tables 2) Queries 3) Forms 4) Reports
TABLES:- It consists of rows (records) and columns (fields). In this,
the actual data is stored. Tables can have maximum 255 columns with
unlimited rows.
QUERIES:- It is used to extract the information from the database.
An example: “get the records of the students who got grade E”
FORMS:- It is a fill-in-the-blank sheet to enter data into the database
one by one. A form is linked to the table to store information.
REPORTS:- As the forms are designed to be on-screen, reports are
made to be printed for viewing purpose.
5
6. Microsoft Access & its features
MS-Access is a popular RDBMS (Relational Database
Management System) software. It is widely used for creation
and manipulation of database for the Microsoft Windows
family of Operating Systems.
The features are:-
Facilitates to break large information into small parts in the form of
tables.
Data redundancy is reduced.
Increases efficiency and speed in searching and accessing information.
Facilitates data security and sharing of data
Helps to create forms, queries and reports on the database. 6
7. Creating a blank database
1) Click Blank Database option in the NEW BLANK
DATABASE section
2) Or click Office button NEW option
7
8. Creating a database using Templates
1) Click Local Templates option on the left side of Access main window
2) Or click CREATE tab in TBALES group Table Templates option
8
9. Let’s Know More
Microsoft SQL Server is a DBMS that serves database requests
from multiple users.
The standard extension of an Access database is
.accdb
Templates are pre-built database focused on specific task. You
can download or use built-in templates for your use.
A Relational Database is a set of tables containing
data. Some of the RDBMS software are Oracle,
FoxPro, MS-Access, SQL, Sybase.
9
10. Career in IT
A Database Administrator designs, implements and
maintains the database system in an organization.
How to become:- Bachelor’s degree in Computer
Science/Information Technology.
Skills:- Knowledge of database theory and design along with
RDBMS (Access, MySQL), Logical reasoning, critical thinking,
strong problem solving skills.
10