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1. Webinar
Presenting in English
Session 1-Presentations Matter

2. SUMMARY
• Some barriers to giving a successful presentation
• Preparing to give effective presentations
• Summarizing the content of a preparation
• Look at some factors which contribute to making presentations
more focussed from the audience’s viewpoint
• Language to talk about presentations

3. What is a presentation?
[C] a talk giving information about something
The speaker gave an interesting presentation on urban transport.
[C] an occasion when prizes, qualifications, etc. are formally given to those
who have won or achieved them
The presentation of prizes and certificates will take place in the main hall.
http://dictionary.cambridge.org/

4. Reasons for holding presentations
Who is the presenter?
Why is the presentation being held?
What, exactly, is he going to talk about?
What conclusions does he draw from
the presentation?
List some reasons why people go to presentations.
To get information
To go on a journey
To be entertained
Because they were told to
For a free lunch
http://www.youtube.com/watch?feature=player_embedded&v=_HOUs9cF5uo

5. The Audience
The audience may be listening to you in their second, third, or fourth language.
They might hungry or tired. They could be jetlagged or have travelled a long way.
They may be of a higher status or important people in their company or role.
There may be people in the room who are expert on what you are presenting.
Maybe the mood in the room is positive or negative.
Remember memory and attention. The way you structure the presentation should
take these factors into account.

6. Memory and Attention
Remembering information over time
7
6
5
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1
0
Ih Id 2 d 1 w 2w 1 m 2 m 1y

7. Memory and Attention
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Primacy and recency effects

8. The Presentation Journey
 Beginning-middle-end and remember the psychology
 Decide on the level of formality
 Introduce yourself-decide the amount of information you
want to give
 Start-basic information-outline the journey
 Tell them the destination-why they are there
 Take them through in steps
 Review your conclusions and what you want the audience
to take way with them
 Give your summary then your conclusions before making
closing remarks and taking questions from the floor

9. The Presentation Journey
 Decide what you want say to your audience. (a)
 Make sure you choose and prepare the equipment
to make your presentation interesting. (b)
 Find out exactly who you are talking to. (c)
 Practice your presentation. (d)
 Be sure that the presentation is well-structured. (e)
 Check the room you are going to talk in. (f)
Listen to this presentation.
While you listen match the ideas a-f to the sections of the presentation.

10. “Welcome. Giving a preparation can be a nerve-wracking experience for many of us no matter how small or
large or small the audience. Today we’ll look at some things you can do to prepare yourself to give an
effective preparation, one which will keep attention focussed and make sure that you get your content
across…and remembered. First of all, it’s important to know your audience. How many people are going to
be there? Where are they from? Are they external to your company or colleagues? What information and
feelings do they want to leave with? How much do they already know? Secondly, the venue is important too.
Make sure you visit it prior to your presentation date. Ask yourself; “Where will they sit? Where will I stand?
What do they already know? How will I organise the space? Where will I place any equipment I’m using?
Make certain your objectives are clear in your mind. This will help you prepare effective, interesting and
informative material. Don’t forget, you want your audience to remember something informative and
interesting. This will also help you to design a well-organised presentation… and a well-organised
presentation is easier to understand. Your audience will wan to leave having learnt something useful and
new. Next, make sure the presentation has a beginning, middle and end. Number or bullet point separate
points as this will allow the audience to follow what you are saying. A well-organised presentation is much
easier to understand. However remember that you shouldn’t read these points to your audience-you should
speak to your audience not the board. There are many kinds of AV aids you can use, from whiteboard or flip
chart to Microsoft’s latest PowerPoint package or other software. Whatever you choose to use make sure it
suits your audience’s needs and be sure material is interesting. Finally, have some notes of your most
important points, perhaps on cards if this helps, and once again, remember to speak to your audience. It’s a
good idea to practice giving your presentation out loud so you can check your timing. Maybe in front of
someone you know. Ask a colleague to give you feedback and don’t be afraid to ask for advice.

11. The Presentation Journey
Plan ahead-structure your
presentation
Understand and connect with your
audience
Use VAs to underline your message
Use effective presentation techniques
Project a positive attitude
Anticipate likely questions

12. The Language of Presenting
Complete the excerpts from the presentation with items from the
box. Which ones are not included in the presentation?
audience
Audio Visual Aids (AVs)
be informative
structure
venue
objectives opening remarks
introduction
well-organized
content
feedback summary
body-language conclusion
signposting closing remarks
Presenting in English
questions from the floor

13. The Language of Presenting
“Secondly, the_________ is important too”.
“Make sure your _________are clear in your mind ”.
“A _________ presentation is much easier to understand”.
“There are many kinds of ________________ you can use”.
“ It’s important to know your_____________”
“Ask a colleague to give you___________”.
“Be sure material is _______________”.
Presenting in English

14. Beginning a Presentation
Good morning everyone. Nice to see so many of you here today. I hope you’re all
comfortable and can hear me OK. The subject of this presentation is the marketing
plan for the next three years. Basically there are three main points I want to cover
today. If you look at the first slide you can see them listed there.
First, I’m going to talk about the new product range aimed at the Asian market.
Secondly, I’ll talk about each of the products and our ideas for taking them to
market. Finally, I’d like to talk briefly about our competition.
OK. So let’s get started. As I said, the first point is our product range...
Next time we’ll have a look at how to structure presentations
The beginning, middle and the end...

15. Presentations in English
Any questions?
Thanks for your
participation!

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