1. HISPLUS SYSTEMS LIMITED
Address:2b Bola Crescent,
Off Anthony Village road,
Anthony, Lagos. Nigeria
Phone: 0803-8888-701
0805-5075- 777
01-9561180
Email : hisplus@yahoo.com
info@hisplus.net
Web : http://www.hisplus.net
Date: November 2, 2012
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Dear Sir / Madam,
Proposal on an E-library System
HISPLUS Systems Limited is an indigenous IT company. We specialize in the development and
deployment of computer application programs, ERP, e-commerce, e-business, e-portals, allied sales
and services, biometrics management and IT training.
Introduction
E- library system also known as a digital library is concerned with that body of knowledge
relating to the collection, organization, storage, distribution, retrieval, and utilization of
digital information. Digital libraries basically store materials in electronic format and
manipulate large collections of those materials effectively.
Format would be a combination of text, imaging, sound, video, audio and animation.
Methodology
The code to use in building the website will be DHTML with PHP scripting having interactive
database capability. The site will use Web 2.0 and Enterprise for a rich multimedia digital library.
1.Website Content and features.
The website will have the main menu as outlined below.
1. Home
2. Login and Register
3. Admin
a. Users Access and Definition
i. Enable Teachers
ii. Enable Digital Librarian
iii. Enable Operators
iv. Others
b. Evaluate the source collection
c. Define Copyright
d. Cataloging and Information Transcribing
i. Define Available Subjects
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2. ii.Define Search Types
iii. Define Search Fields
iv. Format and size
v. Level of indexing
vi. Enable New Arrival
vii. Enable Subjects
viii. Enable Library Material Digital Suppliers
ix. Enable Element Dublin / Subject of Core
1. Title
2. Author
3. Date
4. Physical description
5. Subject headings
6. Edition
7. Call number
8. Subject and Keywords
9. Description
10. Publisher
11. Contributor
12. Format
13. Source
14. Language
15. Rights Management
e. Content Management System / Maintenance
f. Enable Output
i. Printing
ii. SMS
iii. Email
4. Social Networking
a. Facebook
b. Twitter
c. LinkedIn
d. YouTube
e. Picasa
5. Search by
a. Basic / General
b. Index
c. Advanced
6. Browse by
a. Tutorials
b. Exam Papers
c. Annual Report
d. Book
e. Vocational
f. Entrepreneurial
g. Journal / Article
h. Newspaper Clipping
i. Seminar Paper
j. Student Project
k. News Clippings
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3. l. Bibliography
m. Etc… as defined in the admin.
7. Open School / Colleges
8. Browse Subject categories
a. English
b. Mathematics
c. Agriculture
d. Biology
e. Chemistry
f. Physics
g. Literature
h. Geography
i. Arts
j. Communications
k. Culture
l. Economics Etc… as defined in the admin.
9. Help
a. About
b. Operation
10. Contact Us
11. Header Banner
12. Flashed pictures (frequently changing with sponsors / promotion details. Possibly as
adverts)
Digital Collection (optional)
1. E-journals
2. E-books
3. Electronic databases
4. Newspapers
5. Full-text articles
6. Reference materials
7. Conversion from printed materials
8. Video and Audio materials
Digitalization
Image Text
digitize using
Digitize using Scan as image Scan followed
digital camera
scanner by OCR
Edit images Edit images Edit text
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Compress Compress
images images

4. Internet
Admin
USERS
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5. Materials Collection Types
1. Textbooks
2. Maps
3. Music
4. Videos
5. Graphical items
Organization
1. Indexing
a. Text indexing
b. Image indexing
c. Multimedia indexing
d. Multiple language documents indexing
2. Metadata: refers to any data used to aid the identification, description and location of
networked electronic resources
Mobile Integration (optional)
1. Black Berry
2. Mobile Phones
3. Iphone
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6. 4. Ipad
5. Smartphones
Technical Matters
The following web development tools and software will be used to design and develop the
website to ensure a website of international standard is built
• Dream Weaver CS3
• Adobe Photoshop CS3
• Flash CS3
• My SQL database
• PHP
• Javascripts
• Python
• Ajax
Costing: Design, Development and Integration
1. Home
2. Login and Register ( for advanced users)
3. Admin
4. Social Networking
5. Search by Group
6. Browse by Group
7. Browse Subject categories
8. Help
9. Contact Us
10. Header Banner for advert
11. Flashed pictures (frequently changing with sponsors / promotion details. Possibly as
adverts)
• 3 years of Website Hosting and Name
• 20,000 worth of SMS with 150 characters / SMS
• 3 years of Secured Socket Name (https)
• 700Gb of storage space
• 1000 emails
• Inclusive of digitized 300 textbooks , 500 e-books, 100 videos and 300 audios
• Organization: Indexing
• Interface Evaluation
o Database selection/classification of all the materials
o Navigation
o Query formulations and reformulations
o Search features
o Browsing features
o Help system
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7. Optional Item
1. Collection
a. Digital Collection
b. Materials Collection
2. Digitization: Conversion of Materials to digital library format
3. Mobile Version Integration
4. Maintenance by Hisplus systems or third party
Duration: 12 weeks for Development. 8 weeks for digitization of materials
Payment Terms for Design and Development: 70% in advance and 30% on completion
Payment Terms for Optional Collection and Digitization of materials: 100% full payment on the
accepted quantities after completion of design and development.
Thanking you for your anticipated cooperation.
Yours faithfully,
HisPlus Systems Limited
Signed Tunde Omitogun
Managing Director
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