Utilizing technology doesn’t always require an IT department. If you’re a little adventurous and willing to learn new things, you and your staff can keep your office (or remote office) humming with technology. Automate routine tasks, filter information, archive and access data, and collaborate online, all without a dedicated IT person on staff. Learn how you can get free and low cost ways to make your non-profit run smooth and IT problem free. We’ll share some practical tips that we use to manage our own remote office. Things that will be covered are:Good ideas and how to make them work together. Software – Top 5 best things for non-profits. Communications – making email, phones and the world talk effectively and at your price point.

1. IT Superheroes
Running IT
without
an IT Department
S P O N S O R E D B Y

2. MYTH:
Managing IT is complex

3. MYTH:
You have to be
an über nerd

4. Technology is...
• More available
• Easier to manage
• More fun to use
... than ever before
REALITY:
You can do IT!

5. what is
the hardest part of IT?
• Email • Remote Access
• Sharing Documents • Telephony &
& Files Collaboration
• Backup & Security • Where to get Help

6. networking
ouc
h!
http://commons.wikimedia.org/wiki/File:Detail_of_Achilles_thniskon.JPG

7. sharing
documents & files

8. docs & file sharing
e Easy Way
easy
Mobile Me + iDisk (Mac Users)
+
less easy

9. docs & file sharing
Collaborative Documents
• “Office for the web”
• Share documents anywhere
• Not exactly “file sharing”

10. docs & file sharing
More Advanced Sharing
• NAS (Network Attached Storage)
• File server
• WD MyBook Office

11. project &
program management

12. project management
• Basecamp
• Goplan
• ActiveCollab
• Central Desktop

13. email

14. Viru
ime
ses
Sec
Upt
a m
urit
S p De
liverab
y
i
in lity
Se rver Adm

16. email
Going it Alone
•some things to look for
• Unlimited mailboxes
• High storage quotas
• IMAP access
• Domain name compatibility
(you@your-awesome-npo.org)
• Great spam filtering

17. telephony

18. telephony
e New Plain ol’ Telephone Service

19. telephony
automated answering/PBX/800 service

20. telephony
fax services

21. remote
access

22. remote access
•GoToMyPC
•Back To My Mac

23. remote access
•VNC whozie-whatzit?

24. backup

25. backup
Hard Drive Backup
• Time Machine
(Mac OS X)
• Vista: Backup & Restore Center
(Windows Vista)
• Hard drives may include software
(LaCie ‘1-Click’)
• NAS
(Network Attached Storage)

26. backup
offsite backup

27. security

28. security
Use a Good Password
• Use a mnemonic device
http://www.slate.com/id/2223478/pagenum/all
• Password Managers
• 1Password (Mac)
• RoboForm (Windows)

29. security
Encrypted Storage
• Knox (Mac OS X)
• TrueCrypt (multi-platform)

30. help
where to get it

31. help
where to go
• Google
• NTEN 501 Tech Clubs
• Tech Soup Forums

32. top 5
web-based tools
for non-profits

33. top 5
Web-Based Tools for Non-Profits
1. Google Docs
2. Backpack/Basecamp/Highrise
3. Dropbox
4. GoToMyPC/Back To My Mac
5. Twitter

34. 5 best things
about managing
your own IT

35. 5 best things
...About Managing Your Own IT
1. Save Money
2. Choose your own technology
3. Don’t get locked in to a platform
4. Be creative with solutions
5. It’s fun!

36. linkroll
http://www.istockphoto.com/stock-photo-5563543-salmon-roll.php

37. linkroll
Documents & File Sharing
• https://www.getdropbox.com/home
• https://www.sugarsync.com/
• http://www.apple.com/mobileme/
• http://aws.amazon.com/s3/
• http://www.expandrive.com/
• http://docs.google.com/
• http://pbworks.com/
• http://www.wdc.com/en/products/Products.asp?DriveID=361

38. linkroll
Project Management
• http://basecamphq.com/
• http://goplanapp.com/
• http://www.activecollab.com/
• http://www.centraldesktop.com/

39. linkroll
Email
• http://www.google.com/apps

40. linkroll
Telephony
• http://voice.google.com/
• http://skype.com/
• http://grasshopper.com/
• http://www.ringcentral.com/
• http://www.toktumi.com/

41. linkroll
Remote Access
• http://www.apple.com/mobileme/
• https://www.gotomypc.com/

42. linkroll
Backup
• https://www.sugarsync.com/
• https://www.backblaze.com/
• http://www.carbonite.com/
• http://mozy.com/
• http://www6.crashplan.com/business/index.html

43. linkroll
Security
• http://webworkerdaily.com/2008/07/27/7-ways-to-manage-your-passwords/
• http://agilewebsolutions.com/products/1Password
• http://www.roboform.com/
• http://www.knoxformac.com/
• http://www.truecrypt.org/
• http://webworkerdaily.com/2008/07/27/7-ways-to-manage-your-passwords/
• http://nten.org/blog/2007/11/08/security-matters
• http://www.slate.com/id/2223478/pagenum/all

44. linkroll
Where To Go for Help
• http://www.google.com (duh)
• http://www.nten.org/techclub
• http://forums.techsoup.org/cs/forums/

45. upcoming webinars
From nonprofitwebinars.com
Aug 25 Oct 21
How to use Facebook for your Beyond Strategic Planning: The
Nonprofit Case for Integrated Planning
Sep 1 Nov 4
Work From Anywhere: Building Understanding I: An
Telecommuting for Nonprofit Overview of Facility Planning or
Workers Renewal for Nonprofits
Sep 16 Nov 18
Cultivating Stakeholders: A Strategy Building Understanding II: Facility
of Inclusion for Challenging Times Development Options and Decisions
Oct 07
Strategic Planning as Organizational
Development