1. GWP Regional Days Meeting
Monitoring and Reporting
Port of Spain 23 June, 2014
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2. 2
Objectives of GWP reporting
• To monitor implementation of the overall GWP Work
Programme
• To strengthen organisational planning and programme design
• To identify and better understand the plausible linkages
between GWP’s work and the desired outcomes across an
attribution gap
• To promote GWP’s achievements
• To demonstrate value for money to funding partners

3. Reporting cycle
GWPO
4 Quarterly financial reports (progress
update tab)
Primary purpose:
- Monitoring of financial expenditure and
project progress
Type of narrative information:
- Critical assessment of project
progress in the context of expenditure
1 Annual report
Primary purpose:
- Annual progress review
Type of narrative information:
- Assessment of implementation of planned
activities
- Logframe indicators status
- Progress markers status
- Management & Governance performance
self assessment
12 Monthly reports
Primary purpose:
- To capture GWP activities, outputs
and results
Type of narrative information:
- News items + monitoring table

4. Monthly reports
Component Primary purpose Global use
Communication
report
To capture GWP
regional news and
record GWP activities,
outputs and outcomes
• Production of NewsFlow
• Material for GWP in Action
• Monitoring and evaluation
Monitoring
table
To record GWP
activities, outputs and
outcomes
• Statistical compilation of GWP’s
work
• Identification of water
governance outcomes

5. Monitoring table
5
Operational details associated with information items External influence
Reported items
number &
Headline1
Core /
project /
demo
project2
Location3 Thematic
area4
Implementing
partners5
Type of
related
Activity or
Output6
Public
References
& Media7
Boundary actors
targeted8
Outcome(s)
targeted9
1. Headline Select Select
2. Headline Select Select

6. Quarterly reports
Component Primary purpose Global use
Financial report Account of
expenditures against
budget
• Monitoring use of funds
• Approval of financial
disbursements
• Project budget reallocation
• Audit
• Annual Financial Report
Progress
update tab*
To criticallly assess
project progress in the
context of expenditure
• Evaluation of project progress
• Project budget reallocation
*Note: Only requested for individual projects

7. Progress update tab
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Project 1 Project 2 All projects Project 1 Project 2
GWP [RWP]
Q2 Forecast
Expenditures
Q2 Actual
Expenditures
Status 2014 Q2
Expenditures
(Forecast to
Actual)
Q2 Forecast
Expenditures
Q2 Actual
Expenditures
Status 2014 Q2
Expenditures
(Forecast to
Actual)
Progress 2014 Q2
Brief explanation of achievements as compared to plans by individual Outcome Challenge/Work Package.
Note: Relevant information previously submitted through the monthly reporting process can simply be referenced rather
than repeated
%
Expenditure rate
(Accumulated
expenditures 2014
/Approved budget 2014)
%
Expenditure rate
(Accumulated
expenditures 2014
/Approved budget 2014)
Goal 1 – Promote water as a key part of sustainable national development
Outcome Challenge/ Work Package 1 60 000 0 Under Budget! 0 0 On Track 31% n/a
Outcome Challenge/ Work Package 2 5 000 0 Under Budget! 6 000 0 Under Budget! 0% 35%
Outcome Challenge/ Work Package 3 10 000 0 Under Budget! 14 000 0 Under Budget! 0% 0%
Outcome Challenge/ Work Package 4 0 0 On Track 2 000 0 Under Budget! 0% 0%
Outcome Challenge/ Work Package 5 2 000 0 Under Budget! 5 000 0 Under Budget! 0% 28%
Goal 2 – Address critical development challenges
Outcome Challenge/ Work Package 6 4 000 0 Under Budget! 10 000 0 Under Budget! 6% 40%
Outcome Challenge/ Work Package 7 12 000 0 Under Budget! 8 000 0 Under Budget! 50% 10%
Goal 3 – Reinforce knowledge sharing and communications
Outcome Challenge/ Work Package 8 0 0 On Track 2 000 0 Under Budget! n/a 30%
Running costs 11 000 0 Under Budget! 9 000 0 Under Budget! 20% 25%
Critical assessment of overall achievements as compared to plans including lessons learned and implications
for the remainder of the project

8. Annual report
Component Primary purpose Global use
Assessment of
implementation of
planned activities
To critically assess
achievements as
compared to plans for
the year
• Annual evaluation of progress
• Reporting to Funding Partners/
Steering Committee
• Identification of water governance
outcomes
Logframe
indicators status
To measure progress
towards logframe targets
• Annual evaluation of progress
• Reporting to Funding Partners/
Steering Committee
Progress markers
status
To measure progress
towards outcome
challenges
• Annual evaluation of progress
• Reporting to Funding Partners/
Steering Committee
• Identification of water governance
outcomes
• Statistical compilation of GWP’s work
Management &
Governance
performance self
assessment
To evaluate the
management and
governance
performance of RWPs
• Overview of organisational challenges
and needs at regional level

9. Reporting requirements for projects
• Mainstreamed within the overall GWP Programme Management
• Best achieved through close coordination between the reporting of
core and project specific activities
• Only exception is for the Quarterly progress update (currently
requested on a project basis)
Core activities
Monthly reports
Quarterly reports
Annual report
Financial
Project specific
activities
Narrative

10. ANY QUESTIONS?
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11. Progress review 2014
& Work Plan 2015 -
Templates
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12. Request A: M&E templates
• TEMPLATE M&E 1: Annual Progress Markers Status
• TEMPLATE M&E 2: Annual GWP Logframe Indicators
Status
• TEMPLATE M&E 3: Summary assessment of
implementation of planned activities incl. an overall
critical assessment
• TEMPLATE M&E 4: Management & Governance
Performance Self-Assessment
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13. Request B: Work Plan templates
• TEMPLATE WPB 1: Context and Workplan Summary
• TEMPLATE WPB 2: Detailed Workplan
• TEMPLATE WPB 3: Detailed Budget
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14. Deadline
15 October 2014
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