2. Introduction
Drew participants from 18 countries:
Burkina Faso; Burundi, Cameroon,
Congo Braz, France, Ghana, Malawi,
Mali, Netherlands, Nigeria, DR Congo,
Zimbabwe , Senegal, Togo, Zambia,
Kenya, Uganda, Benin
PAEPARD staff, AIFs, Coordinators,
Partners, representatives from WP
leading institutions
By Monica Kapiriri
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3. Purpose of the workshop
To review experiences of AIF’s, what did
we learn?
To review AIF’s action plans for MSHRQD
workshops, the implementation
The way forward: what will be the way
forward for PAEPARD? And what does it
mean for the AIF’s?
To explore what ideas for PP III mean in
terms of capacity building and support for
AIF’s, consortia and the 5 ULP platforms.
By Monica Kapiriri
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4. The process
Highly interactive and participatory
◦ Personal reflection and synthesis
◦ Group work
◦ Plenary feedback
Day 1: Harvesting
Day 2: Brokerage in Multistakeholder processes
Day 3: Way forward
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5. Experience sharing
Sharing experiences focusing on building
partnerships.
Drawn from the process up to and during
the inception workshops.
Common “best” experiences
Stakeholder mobilization and bring
together producers, researchers, and
agro-industry to form successful consortia,
Mobilization and engagement of decisionmakers and successfully worked with
multi-stakeholder platforms.
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6. Harvesting
Participation/ engagement, consensus
building, conflict resolution and mediation.
They participated in lobbying and
advocacy, building teams, ensuring
equitable sharing of tasks,
Ensuring appropriate institutional
arrangement, and achieved good
collaboration between facilitators and
coordinators; created awareness,
Participated in documentation of
expériences and
Promotion of farming for business
(entrepreneurship).
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7. AIFs specific best experiences
Stakeholder/ partner mobilization,
Inception meetings,
MSRQDW,
RUFORUM workshops,
Multi-stakeholder partnership brokerage
events and facilitating meetings events
(funding, coordination,
facilitation/moderation).
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8. Coordinators specific best
experiences
Partner mobilization and brokerage,
Trust and good working
relationships
Once the consortia and
partnerships were established it
become easier to interest partners
in response to a call.
By Monica Kapiriri
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9. Conclusion on “best”
experiences
Face-face meetings such as
inception workshops generated
most of the positive experiences.
E-partnerships seem to be
superficial
Need for more face-to-face
meetings until the partnerships are
solidified, then e-communication
can add value.
By Monica Kapiriri
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10. Challenges - AIFs
Consortia not able to bring together all
the required stakeholder,
Failure to finalize concept notes for
timely submission in response to
calls,
Poor communication - timely response
to
emails/collaboration/communication.
AIFs noted that the of weak
development partnerships prior to
calls for good synergies,
By Monica Kapiriri
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11. Challenges - Coordinators
Funds had not been secured for
proposals submitted,
Absence of pre-funding to facilitate
concept/proposal developments
meetings,
Managing partners dynamics when
there was dominance by a few
Poor communication, collaboration,
and input (balanced) by partners
By Monica Kapiriri
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12. Conclusion on challenges
Communication outside of face to
face meeting emerged from both
the AIFs and Coordinators as
affecting the partnership building
process the most
Demoralization from not receiving
funding,
By Monica Kapiriri
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13. The function and person of
AIFs
Heated discussions about AIFs
◦
◦
◦
◦
Selection process
Matching
Performance
M&E
Core issue was not the
roles/function of AIFs as it was their
competencies, relevancy to
consortia and costs.
By Monica Kapiriri
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14. AIFS – views by Coordinators
Are they best external or internal?
Advantages: Familiar with the
thematic area, cheaper, sustainable
Disadvantages: Not neutral, liable to
manipulating the process and biases,
affects sense of ownership by
members, and the levels of
participation.
The first cohort used Coordinators
and ownership was weak, generating
lessons that led to the birth of AIFs
By Monica Kapiriri
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15. AIFs: Views by AIFs
These were divided into three
categories based on their
contractual process.
◦ Clear TOR and signed contracts: Seen
and effective, motivated and satisfied
◦ TOR/Contract not signed: Frustrated,
some seen as incompetent
◦ ULP AIFs: Several satisfied, but a few
felt marginalized by the Coordinators
By Monica Kapiriri
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16. Reflections on the mini review
Discussions mainly focused on the
TORs
Develop and negotiate the TORs
Encourage full participation by all
stakeholders
Promote mutual understanding
between partners
Promote social learning among
partners
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17. Reflections on the mini review
Promoted and guided joint reflection
by the partners such that the partners
learned from the process and
improved their own ability to work in
partnership with other organisations
or interest groups
Promoted the documentation by the
partners, both of the results and
outcomes of the research but also of
the partnership process itself and
lessons learned
By Monica Kapiriri
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18. Mini review - Indicators
Indicators of success included
Develop and negotiate the TORs
◦ The TORs of AIF were clearly formulated
◦ The TORs of AIF were discussed and
negotiated with the Project Leader
◦ The AIF know very well their
mission/TORs and roles
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19. Mini review – indicators
Promote mutual understanding between
partners
◦ The AIF guided the partners to agree on
well-defined and shared objectives, the roles
and responsibilities of each partner
organisation
◦ The AIF promoted communication and
information sharing between partners
◦ Encouraged the adoption of behaviour by
stakeholder representatives that is
conducive to an environment of mutual
respect and trust
◦ Ensured that group norms or organisational
culture do not oppress individual thinking,
creativity and innovation
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20. Mini review - Indicators
Promote social learning among
partners
◦ Ensured that group norms or
organisational culture do not oppress
individual thinking, creativity and
innovation
◦ Promoted consensual decision-making
by partners, and mutually inclusive
solutions;
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21. Conclusion
TORs were not shared a cross the
board
Coordinators and AIFs adopted a
process based on assumptions that
were not clarified.
The role of PAEPARD/ WP institutions
in the contractual process was
peripheral
Recommended a tripartite
arrangement
◦ AIF
◦ Coordinators
◦ PAEPARD WP Institution
By Monica Kapiriri
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22. Proposed improvement
Support by PAEPARD
Money for
◦
◦
◦
◦
partnership building process
consolidating partnerships
consortia projects
Resource Persons support responses
to calls
Defines rules for funding consortia
and AIF activities
Focus the capacity building of AIFs
to consortia needs
By Monica Kapiriri
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23. Proposed improvement
M&E
Performance indicators developed
and shared among all the three
parties to review the effectiveness
of;
◦ AIFs,
◦ Coordinators and
◦ PAEPARD institutions against
By Monica Kapiriri
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24. AIF selection process
The process needs to be designed
to draw out and align the
competencies of AIFs to consortia
needs.
Coordinators must take part in
selection and appointment of AIFs
By Monica Kapiriri
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25. Proposed improvement
TORS/ contract of AIFs
Contracts should
◦ Be explicit
◦ Be developed and signed between
AIFs, Coordinators and the
PAEPARD representatives
◦ Harmonize roles and responsibilities
of AIFs and Coordinators in all
regions
◦ Make facilitators neutral to avoid
any biases
◦ Commit more time for synergy
building between coordinators and
facilitators
By Monica Kapiriri
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26. ULP
Conduct seminars to define and
clarify the roles and responsibilities
for Coordinators and AIFs in the Call
and User-led process.
Orientation and training for AIFs to
better address the innovation
process.
Write-shops based on Open Calls,
not just for learning skills.
By Monica Kapiriri
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27. The extension of PAEPARD
Presentation by Jonas generated
discussions around:
Drawing from lessons of prior Phases
◦ Competitive funding
Involvement of private sector,
Fear that research would take the
upper hand in accessing the funds;
and
Consortia membership coverage regional or country based partners
By Monica Kapiriri
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28. The extension of PAEPARD
Value chain approach to enable
private sector find an attractive niche,
Provision of resource persons to
guide the proposal writing and
address the disparities in proposal
writing abilities,
Flexibility in partnership building to
enable ULP and consortia to solicit
and build wide partnerships at
country and sub-regional and
regional levels in response to calls
By Monica Kapiriri
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29. The extension of PAEPARD
Capitalization
workshop would
further consolidate lessons and
inform the final design of the
extension.
Proposed expertise and roles
of AIFs and Coordinators for
the next 4 years of Phase II
extension (Report)
By Monica Kapiriri
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30. World Café session
Merits and Demerits of a consortia
facilitator10
ToR of facilitation (role, objectives,
needs and expected results) 13
How to sustain interests of all
stakeholders in a consortium10
By Monica Kapiriri
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31. World Café session
How to make a consortium
sustainable – obtain funding without
PAEPARD support13
Role of members of core group and
AIF Coordinator8
By Monica Kapiriri
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32. World Café session
1. Terms of Reference for facilitators;
Discussed:
The process of recruitment of AIFs
Roles/Duties of AIFs in Phase II
Contract
Production/Deliverables
Recommendations
By Monica Kapiriri
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33. World Café session
2. Role of members of core group
and AIF Coordinator
Composition of the core group
The AIF role to the Core group
Functions of the core group
Recommendation
By Monica Kapiriri
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34. World Café session
3. Merits and Demerits of
Facilitator
Attributes of a good facilitator
Why the Coordinator was better
placed
Plenary divided
By Monica Kapiriri
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35. World Café session
4. How to sustain interests of all
stakeholders in a consortium
Co-ownership
Institutional arrangements
Communication
Funding sources
Capacity Building
By Monica Kapiriri
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36. World Café session
4. How to sustain interests of all
stakeholders in a consortium
Contributions from plenary
◦ AIF should play a role in mediation
◦ Federating themes or topics that interest
members
◦ RUFORUM stakeholder platform be
adopted
◦ Consortia members need to share their
interests with no hidden agenda/motives.
◦ time span of the consortia
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37. World Café session
5. How to make a consortium sustainable –
obtain funding without PAEPARD support
Funding approach that ensures
continuity after PAEPARD:
◦ members contribution finances,
◦ detailed funding and activity plans,
◦ projects with clear exit strategies
There should be mechanism to exploit
the internal strength and explore
possibilities of having members
consortia fund priority activities.
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38. World Café session
Joint learning between African and
European researchers and nonresearchers
Effective ownership by consortium
members
Clear roles and responsibilities of
stakeholders to ensure clear and
balanced participation between
actors
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39. World Café session
Participants felt ULP stand a better
chance to be sustained than
Consortia
◦ Themes are broad
◦ central to members work
Consortia are motivated by calls
◦ Threatened if not funded
◦ Short lived – limited to project life
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