1. DELEGETATION
Instructor : Mr. SANCHAWA, DH
dsanchawa@mnma.ac.tz
5/15/2015 1SANCHAWA, DENIS H

2. Learning objectives
• Upon the completion of this two hours LECTURE ,
Learners are expected to
• Give the meaning of delegation
• Describe the need and importance of delegation
• Identity what not to delegate
• Identify and explain the hindrances to delegation
• Explain the benefits of delegation
• Examine the steps to delegation etc
• Analyse the Principles for effective delegation
5/15/2015 2SANCHAWA, DENIS H

3. What is delegation ?
• Is the process of assigning responsibility for
accomplishing a goal or objective to a member
of the staff
• Mooney defines delegation as a process of
conferring specified authority by a high to a
lower authority
• To Terry delegation means conferring
authority from one executive or organization
unit to another
5/15/2015 3SANCHAWA, DENIS H

4. Delegation
• Terry argues that delegation may as well be
from a higher to a lower level or between
equal levels.
• Delegation may, thus, be ‘‘downward, upward
or sideward’’
• Thus Delegation means the devolution of
authority by a person to his agent or
subordinate subject to his right of supervision
and control .
5/15/2015 4SANCHAWA, DENIS H

5. Need and importance of delegation
• The various levels of the organization are used
more appropriately
• An effective delegation increases sense of
responsibility
• The activities rendered by the organization are
improved and are discharged efficiently and
economically
5/15/2015 5SANCHAWA, DENIS H

6. Need and importance of delegation (2)
• Promote effective control over operations
due to clear definition of responsibility
• Minimizes delay when decisions have no
longer to be referred up on the line
5/15/2015 6SANCHAWA, DENIS H

7. What not to delegate ?
• The extent to which authority may be
delegated is restricted by the Constitution/law
• The calibre of staff at the lower level ;
delegation to an incompetent individual is
clearly impracticable
• The extent to which special programme
requires necessitate centralization
• The extent to which there is no clear
procedures for internal communication
5/15/2015 7SANCHAWA, DENIS H

8. What are the benefits of delegation?
– Builds motivation
– Increases competencies
5/15/2015 8SANCHAWA, DENIS H

9. Steps in delegation
• Delegate whole tasks to individuals/ teams
• Select the right person/team for tasks
• Clearly specify results expected, not the
methods for accomplishing them
• Make sure recipient understands and agrees
with assignment
5/15/2015 9SANCHAWA, DENIS H

10. Steps in delegation
• Agree on criteria for monitoring progress,
times for reporting & feedback
• Maintain open lines of communication
• Set up means for addressing problems
• Evaluate and reward successful performance
5/15/2015 10SANCHAWA, DENIS H

11. Hindrances to delegation
• Highly developed egotism on the part of
persons who rise to positions of hierarchical
leadership
• The apprehension that others are incapable
of making proper decisions
• Fear that subversive power centre may
develop among subordinate
• Absence of emotional maturity in the top
man
5/15/2015 11SANCHAWA, DENIS H

12. Hindrances to delegation
• The desires of leaders to be always to be
always in the lime light and to take credit for
every thing
• Lack of knowledge of what to delegate and
how
5/15/2015 12SANCHAWA, DENIS H

13. Principles for effective delegation
• Delegation of authority should be specific and
customarily in written form
• Policies, regulations and procedures should
be well defined
• Authority which can be exercised competently
and safely at lower levels should be delegated
• The delegation should follow the normal line
of command
5/15/2015 13SANCHAWA, DENIS H

14. Principles for effective delegation
• All parts of the organization be familiar with
the repositories of responsibility and authority
• Delegation should be planned in the sense
that they are integrated with the systematic
development
5/15/2015 14SANCHAWA, DENIS H