Learning Objective: Develop time management skills for better organization and productivity Students who’ve learned how to effectively manage time during high school are better prepared for the rigors of college study. Regardless of preparation, it takes time to adjust to college. Improve time management skills by setting and not deviating from goals. Even students who managed time well during high school often struggle when they begin college. Students are overwhelmed with large course loads, extracurricular activities, and other social activities. Although being in college can be overwhelming, it’s possible to complete everything that must be done in a timely and efficient manner. Developing time management and organizational skills is the key to working efficiently. The best way to better manage time is to develop daily schedules. Most organized people plan daily, weekly, and monthly tasks. This seminar will show you how to be self-motivated, leading to better organizational skills, productivity, and efficiency. At the end of this seminar, participants will be able to: a. Outline long-term goals and a plan to obtain them. b. Obtain detailed plans for each day and how to deal with delays. c. Break large projects down into several simpler projects. d. Cultivate a flexible schedule.

1. Making More Minutes:
Time Management for
Pre-Professionals
BEYA 2617
February 10, 2018
11:30 a.m. - 12:45 p.m.
Delaware Suite A - Lobby Level

2. AGENDA
• Introductions
• Time Management and its Benefits
• Setting SMART Goals, and Achieving Them
• Creating Detailed Plans, and Dealing with
Delays
• Q & A

3. INTRODUCTIONS
Panelists:
• Adrienne Alexander
Technical Assistant to the SVP of Internal Audit, Ethics and Sustainability
Lockheed Martin
• Thaddaeus Irby
Engineering Business Manager
General Motors
• Kenneth Lovelady
Area Manager Process & Quality
AT&T
Moderator
Malissia Clinton
Senior Vice President, General Counsel & Secretary
Aerospace Corporation

4. ICE BREAKER
Everyone stand
How Long Is 60 Seconds?
Without looking at your phones,
watches, or any clock, sit down when
you think 60 seconds have elapsed.

5. TIME MANAGEMENT
Time Flies . . .
so let’s be good
pilots!

6. WHAT IS TIME
MANAGEMENT?Time Management is . . .
Organizing and planning your time appropriately between
activities.
Planning and exercising conscious control over the amount
of time spent on specific activities.
Allocating the right amount of time to the right activity.
Understanding how your working hours are spent and
prioritizing to maximize efficiency.

7. BENEFITS OF TIME
MANAGEMENT
• Devote time and energy to activities that most support your
organization’s objectives.
• Eliminate distractions: focus on what’s most important.
• Avoid the stress: trying to juggle too many tasks.
• Improve your on and off the job performance.

9. Creating SMART Goals

10. SMART GOALS EXERCISE
Come up with four SMART goals:
Two goals that will help you achieve the
highest GPA
Two goals for post-college life

12. CREATING DETAILED
PLANS
FOR EACH DAY
Daily Planners and Calendars are very helpful when planning your day!

13. DEALING WITH DELAYS
Three Key Steps:
1. Plan for the known and the unknown.
2. Communicate.
3. Allocate time and resources

14. PRIORITIZE TASKS
“A priorities”-must do, have today as a
deadline, are important to your leader,
offer visibility for you and your skills, and it
is vital to your organization.
“B priorities”-should do, don’t have a
specific deadline. As you manage time,
you want to complete these before they
become “A priorities.”
“C priorities”-like to do, should be done
whenever you have extra time.

15. TO DO ACCOMPLISH LIST
TO DO
• List of tasks to accomplish
• Single sheet of paper
• Speaks to today & maybe
tomorrow
• New each day
• May have multiple
conflicting lists
TO ACCOMPLISH
• Thoughts, ideas,
objectives-based
• Pad or binder
• More forward-thinking
(seven days or more)

16. EXAMPLES
TO DO LIST
TO
ACCOMPLISH
LIST
Contact project
contributors with
action items, validate
timelines will be met
Create agenda for
next week’s team
meeting & send it out
Schedule meeting
with software vendor
to finalize GUI for
3/15 demonstration
with VPs

18. MANAGING SOCIAL
MEDIA
Facebook users have significantly
lower GPAs than non-users.
The average person checks his/her
phone 150 times a day.
People tap, type, swipe, and click – on
average -- 2,617 times a day!
There is a link between social media
addiction, and low self-esteem – even
depression.

19. MANAGING INTERRUPTIONS
• Does it relate to one of my
goals, priorities or key projects?
• Is the interruption important?
• Is it a time sensitive request
from your family, classmate, or
teacher?
Tips:
• Learn to Say "No“
• Learn to interrupt (tactfully)
• Set “Available” and “Unavailable” time
• Standup, walk away
• Control the “Noise” around you

20. Activity
• Get a blank sheet of paper.
• Create a schedule for the rest of
today.
• Plan for interruptions and
potential delays.