Oracle iProcurement

2. June Yang
Group Product Manager
Oracle Corporation

3. Driving Self-Service
Oracle iProcurement &
Services Procurement

4. Agenda
iProcurement
Services Procurement
Q & A

5. iProcurementiProcurement

6. Oracle iProcurement
Enforce Procurement Policies and Enable User Self-Service
Choose a
“Store”
Place an
Order
Shop for Goods
and Services
Seek
Approval
Request
Changes
Manage Order
Lifecycle
Oracle iProcurement is the self-service
requisitioning application that controls
requester spending. It is a key
component of Oracle® Advanced
Procurement.
Streamline requester ordering
Enforce spending policy
Slash procurement costs

7. iProcurement
Oracle iProcurement is the self-service
requisitioning application that controls
employee spending. It is
a key component of Oracle® Advanced
Procurement.
Streamline requester ordering
Enforce spending policy
Slash procurement costs

8. D E M O N S T R A T I O N
Streamlined
Shopping

9. Remote:Remote:
Catalog HubsCatalog Hubs
Remote:Remote:
Supplier HostedSupplier Hosted
Local:Local:
Buyer HostedBuyer Hosted
Content Management
Multiple options to suit your business need
Direct Material
and Mission
Critical MRO
Maximum control
Demand driven by MRP
Inventory level tracked
Items under existing long term agreements
Dynamic pricing & availability
Configurable items
Large selection of items
Inventory not tracked in buying org.
Content ManagementContent Management
Indirect and
Non-Critical
MRO
Indirect and
Non-Critical
MRO
Static item and pricing information
Approval controls for price changes
Inventory not tracked in buying org.

10. iProcurement
Oracle iProcurement is the self-service
requisitioning application that controls
employee spending. It is
a key component of Oracle® Advanced
Procurement.
Streamline requester ordering
Enforce spending policy
Slash procurement costs

11. Smart Form
Puts Procurement in Control of Non-catalog Requests
Flexible non-catalog request template
Pre-define default values for the various data
elements
Optionally restrict the user from overriding any pre-
defined default values
Capture additional request details using info
templates
Classify spend appropriately for better intelligence
Drive spend towards preferred suppliers

12. Robust and Flexible Approval
Eliminate paper approvals, improve auditability
Option to use existing approval setup or migrate to
Oracle Approvals Manager (OAM)
Support requisitions created in iProcurement or
Purchasing
Approval rules can be defined once and be leveraged
across multiple products
Approval rules can be easily extended without having
to customize the application or the workflow
Approvers can approve via email or online
Full approval trail with relevant comments captured for
audit needs

13. Compliance with Corporate Policies
Automatic PO creation
Contract buys vs. one-off
Approved supplier usage
Standard vs. non-standard items
Emergency POs
Automatic approval and communication
Charge Accounts & Budgets
Person, CC, location, item
commodity controls
Project tracking and reporting
Full budgetary control using
encumbrance accounting
Approved Suppliers and Items
Identify approved suppliers for
items / commodities
Establish approved item/pricing
contracts and represent as catalogs
Control requester access to
authorized catalogs

14. D E M O N S T R A T I O N
Smart Form

15. iProcurement
Oracle iProcurement is the self-service
requisitioning application that controls
employee spending. It is
a key component of Oracle® Advanced
Procurement.
Streamline requester ordering
Enforce spending policy
Slash procurement costs

16. Contract Ordering Drives Touchless Buying
Enabled by requester accessing sourced catalogs
Approved requisitions are auto-generated into POs
Electronic PO sent to preferred contract supplier
Requester confirms automated receipt notification
Traditional
BuyerRequester ReceivingSupplier
iProcurement
Requester
Process assures:
Lowest price paid
Lowest process cost

17. Complex Pricing Support
Sophisticated & robust pricing engine
• Flexible rules-based pricing via integration with Advanced Pricing Engine
• Extends current pricing structures beyond static product price lists
• Requests/PO Lines need simply reference a Contract Purchase
Agreement
Capture discounts and surcharges, formula based pricing
Define pricing variations based on product specific attribute
• Price Lists
• Formulas
• eg. 30 day average + 2%
• Modifiers
• eg. 10% discount
• Price Lists
• Formulas
• eg. 30 day average + 2%
• Modifiers
• eg. 10% discount
Advanced PricingiP/Purchasing
Requisitions &
Purchase Orders
Item
Supplier
Need-by Date
Price

18. Full Visibility into Procurement Lifecycle
Empower the requester while free up buyer’s time
View approval
status
View PO and
associated
status
View receipt
history and
associated
exceptions
View invoice
and payment
information

19. iProcurement
Streamline requester ordering
o Intuitive user interface
o Flexible content management
Enforce spending policy
o Smart Forms for non-catalog requests
o Approval and accounting enforcement
Slash procurement costs
o Process automation
o Requester driven procurement
Choose a
“Store”
Place an
Order
Shop for Goods
and Services
Seek
Approval
Request
Changes
Manage Order
Lifecycle

20. Services
Procurement
Services
Procurement

21. Oracle Services Procurement offers:
☺ Maximize preferred supplier savings
☺ Eliminate over-billing and overruns
☺ Create visibility into services spending
Buying services today involves:
Manual, inefficient policies
Fragmented spend
Inaccurate billing and invoicing
Oracle Services ProcurementOracle Services Procurement
Oracle® Services Procurement enables complete
control and oversight for services spending. It is a key
component of Oracle® Advanced Procurement.
Services Spend is 54% for Fortune 1000 and growing at 13%1
Source: (1) Center for Advanced Purchasing

22. Procurement
Infrastructure
Oracle ProcurementOracle Procurement –– single goods and services procurement platformsingle goods and services procurement platform
Supplier
Selection
Contract
Compliance
Requisition
Or
RFX
Purchase
Order
Receiving
Invoicing
&
Payment
Oracle Services Procurement
Extending your existing Procurement infrastructure
Create &
Approve
Requisition
Evaluate &
Engage
Contractor
T&E and
Performance
Mgmt
Invoice
Generation
Contingent Labor Procurement
Create &
Approve
Requisition/RFX
Evaluate &
Engage
Supplier
Milestone and
Performance
Mgmt
Invoice
Generation
Business Services Procurement
Sourcing &
Master
Contract

23. Services Procurement is …
Oracle® Services Procurement enables
complete control and oversight for services
spending. It is a key component of Oracle®
Advanced Procurement..
Maximize preferred supplier savings
Eliminate over-billing and overruns
Create visibility into services spending

24. Master Agreement
Negotiate staffing rates and optionally rate
differential for a given skill set and location
Negotiate service fee
Negotiate terms and conditions
Long term agreement is created from
award decision
Direct spends towards preferred suppliers
and enforce spend policy on service
request

25. D E M O N S T R A T I O N
Service Request

26. Services Procurement is …
Oracle® Services Procurement enables
complete control and oversight for services
spending. It is a key component of Oracle®
Advanced Procurement..
Maximize preferred supplier savings
Eliminate over-billing and overruns
Create visibility into services spending

27. Eliminate Over-Billing
Comprehensive invoice matching and reconciliation
Automatically create invoice from approved timecard
Pay for only the services you authorize
Ensure billing is at the rate as stated in the contract
Minimize billing errors and reconciliation issues
Leverage early payment discounts
Contractor self-
service entry or
spreadsheet
upload
Validate time
against PO
budget
Router time card
for approval

28. Respond to negotiations
Receive contractor request notification
Manage and track purchase order
Request change to purchase order
View & export timecards
View details of approved time and rate(s)
Submit invoice
View payment details
Lower Cost via Supplier Collaboration

29. Services Procurement is …
Oracle® Services Procurement enables
complete control and oversight for services
spending. It is a key component of Oracle®
Advanced Procurement..
Maximize preferred supplier savings
Eliminate over-billing and overruns
Create visibility into services spending

30. Total Procurement
Single platform for procuring goods and services
Single point of access for requesters to
procure both goods and services
Integrated view of goods and services spend
Share common entities such as supplier,
requesters etc.
Leverage common processes such as
approval, change order, visibility to lifecycle,
etc.
Simpler and faster deployment
Less maintenance and more consistent policy
enforcement

31. View and search current, pending and
past contractors from a single location
Real-time view of budget
Direct access to PO, invoice and timecard
information
Automatic alerts when key thresholds are
met
Alert when X% of budget is consumed
Alert X days prior to assignment end date
Contractor Dashboard
Portal to manage and track contractors

32. Capture performance ratings of prior
contractors
Hiring manager to view and search prior
ratings/comments
Ensure only the best performers are hired
in the organization
Create/View capability controlled through
functional security
Contractor Performance
Ensure only the best are hired

33. D E M O N S T R A T I O N
Contractor Portal

34. Services Procurement
Maximize preferred supplier savings
o Master agreements negotiation
o Preferred supplier enforcement
Eliminate over-billing and overruns
o Invoice matching and reconciliation
o Lower cost through supplier collaboration
Create visibility into services spending
o Total procurement to capture goods and services
spend
o Contractor management and performance tracking

35. Q U E S T I O N SQ U E S T I O N S
A N S W E R SA N S W E R S