Here are the top Google Drive tips and tricks, including: - Attach Google Drive Files on Gmail - Keyboard Shortcuts - Easily Share Photos on Google+ - Save Images on Websites to Google Drive - Listen to Music Files - Use Revision History to Avoid Mistakes - Add Google Drive Apps to Google Chrome - Download All Your Google Docs in One Click - Use Google Docs to Create Simple Forms, Surveys, or Polls - Know When Changes Are Made to Your Google Docs Forms or Spreadsheets - Use Google Docs to Translate Office Documents to Another Language

1. Google Drive Tips & Tricks
Productivity Hacks with Google Drive

2. Because Google Drive is linked to your Google account,
you can attach files stored in Google Drive directly to
your Gmail.
Unlike traditional attachments where you first have to
upload an attachment, attaching a file through Google
Drive does not require you to re-upload the file. The file
size limit does not apply since a link is given for the
email receiver to download.
Attach Google Drive Files on Gmail

4. Google Drive allows you to use keyboard shortcuts
for navigation right in your web browser. Here are
some of the keyboard shortcuts you can use.
Keyboard Shortcuts

6. Since your Google+ account is also linked to your Google
Drive account, you can easily upload and share
whatever pictures you have on your Google Drive onto
Google+. All you have to do is select the From Google
Drive option when adding a photo.
Easily Share Photos On Google+

8. Save Images On Websites To Google Drive
If you want to instantly save images, documents, HTML5
audio and videos to your Google Drive, you can do so by
installing the Save to Google Drive Chrome extension.
With the extension, whenever you right click on a link or
image, you get the option to save the image or link
directly to your Google Drive.

10. Listen To Music Files
By default, you can only download music files from the
Google Drive website. If you want to listen to those files,
you can install Drive Music for your Google Chrome web
browser. After installation, whenever you click on a
music file, Drive Music will launch in a separate tab that
has basic functions similar to a music player.

12. Use Revision History To Avoid Mistakes
If you’ve accidentally deleted a file on Google Drive, you
can reclaim the file from the Bin within 30 days before it
gets deleted for good. For individual files, you can view
and choose to restore a revision you’ve made in the
past.
All you have to do is open a file from the Google Drive
website, and hit Ctrl + Alt + G where you can see a panel
on the right of your screen showing the revisions you’ve
made in the past.

14. Disable Automatic Deletion Of File Versions
By default, Google Drive allows you to restore 100
previous revisions of files. You can have an unlimited
amount of revisions, at the sacrifice of your storage
space. To disable automatic deletion, right-click on a file
on the Google Drive website and select Manage
revisions.
Another window will popup; select the file revisions you
never want deleted. The list will be longer if you have
more revisions synced to Google Drive.

16. Install Google Drive Apps For Google Chrome
Like the extensions we mentioned above? Well, there are
a lot more apps for Google Chrome that work with
Google Drive. Browse through the Google Drive apps
collection to find something that may benefit you.

18. Download All Your Google Docs Documents
in One Click
Do you have a whole bunch of documents stored in your
Google Docs account and you want an easy way to
download all of them in one shot? It is a good idea to
keep an offline copy of your entire Google Docs archive,
this will be handy when you have no Internet connectivity
e.g travelling, vacations etc.

19. In order to back up your Google Docs collections, go to
docs.google.com, sign in to your Google account, and
choose the items you want to backup. To back up all the
documents, choose “All Items” in the left sidebar, select
the tiny little check box next to “Title”, pull down the
“more” drop down menu and choose “Download”.

21. Google Docs is probably the only online office program
which lets you choose the output format of your
documents. For example, you can convert all word
documents to PDF or HTML and download the
converted version, without any added effort whatsoever.
There is another simple alternative. Go to the Google
Takeout page, sign in with your Google account, create
a ZIP archive of your Google Docs documents and you
are done.

23. Google Takeout will email you the download link, once
your entire Google Docs archive is ready. The only catch
is that unlike the regular Google Docs website, Google
Takeout won’t provide any option to convert the
documents to another format.

24. Use Google Docs To Create Simple Forms,
Surveys Or Polls
Apart from being an online office suite for enterprises,
Google Docs can be used as an excellent polling or
questionnaire software. You can use Google Docs to
create simple web based forms, surveys, polls and
embed these forms on your website.

26. While there are a slew of web based polling programs
available, I always prefer Google Docs for the following
reasons:

27. 1. Google Docs collects and stores all the form responses
in an Excel spreadsheet, which makes it super easy to
analyze the data. With Google Docs, you can create
unlimited number of forms and store unlimited number of
responses for every form, all for free.

28. 2. Google Docs forms supports logic branching, so you
can design IF ELSE questions depending on the
response of the user. Further, you can analyze large
sets of data and generate pie charts, bar graphs, and
Venn diagrams from the user responses.

29. 3. When users enter a response in any of your forms,
Google Docs will notify you through an email message.
You can hack your Google Docs form and get form data
in the email message itself, so this makes sure that you
won’t have to open that response sheet over and over
again.

30. Here are a couple of tutorials which will help you get
started with forms in Google Docs:
• Create survey and feedback forms using Google Docs
• Saving Form Data to Google Spreadsheets with PHP
and Google Docs API
• Create a simple contact form using Google Docs

31. Know When Changes Are Made To Your
Google Docs Forms Or Spreadsheets
Spreadsheets in Google Docs are a great way to collect
and store large sets of data. If you are a regular web
worker and want an easy to use tool which can store
contact details of customers, email addresses of leads, I
would suggest using Google Docs for two reasons.

32. First, Google Docs lets you store unlimited amount of
data without any limitations whatsoever. Second, since
Google Docs comes with collaborative features, you can
allow other users to fill data into your Google Docs
forms. This can range from a simple contact form to a
survey poll, depending upon your requirements.

33. But how do you know when other shared users enter data
in your Google Docs forms or spreadsheets? Pretty
easy, just pull down the “Tools” menu, choose
“Notification rules” and set up your desired notification
settings.

35. You can choose to get Email notification,
when any of the following actions happen:
• When changes are made to your Google Docs forms.
This includes addition of new data or a new update of
an old data set.
• When changes are made to a particular sheet of an
Excel spreadsheet.
• When a particular cell range is updated or values are
changed.
• When a user submits a form
• When new collaborators are added or removed.

36. Use Google Docs To Translate Office
Documents To Another Language
If you have clients whose native language is not the same
as yours, you can use Google Docs to translate
documents and create a translated copy of a document
on your own Google Docs account. When your foreign
counterpart shares a document written in classical
Chinese, simply pull down the “Tools” menu and click on
“Translate document”. Next, choose a target language
and you’re done.

38. Revision History
This one is a real lifesaver for anyone who has to
frequently edit his or her documents and needs a simple
way to revert the document to an older version. Google
Docs automatically creates a log of all the document
revisions (regardless of how many users are
collaborating on any given document). The owner of the
document can quickly see an earlier copy from File >
See revision history. Following is an example screenshot
of the revision history of this article, written entirely in
Google Docs:

40. To restore the document to an earlier version, hover the
mouse cursor over a desired revision log and hit
“Restore”. Google Docs automatically highlights the
changes of an earlier revision so you will have no
problems in comparing the changes.

41. Over To You
What Google Drive tips or tricks do you take advantage
of? Help us build on our list.