Vitrine (Artshare) UX Internship Document

VITRINERIBUI | Goldsmith University

VITRINE
What is Vitrine?
Vitrine is a first-of -its- kind application that allows art
collectors to manage their collection as well as showcase their
artwork on a sophisticated digital platform. It allows both
private and institutional art collectors to form a niche
community and display their pieces with fully customizable
privacy and sharing options.
It is a ‘collection management system’ , digital showcase and
social platform- all integrated into one simple application.
Vitrine may also include other features that will be of interest
to this community such as news and updates, curators' reports,
information about events, auctions etc.
Project funded by RIBUI: A a company that creates digital
media experiences that enable the museum and cultural sectors
to engage their visitors and develop their understanding.
www.ribui.com

VITRINE
Most digital art collections as it exists today, have 2 faces:
1. Private facing
2. Public facing
The aim of Vitrine is to bring together these 2 faces into one
simple application.
Below is an example of private facing and public facing view of
a collection management system called Vernon
Vernon private facing Vernon public facing

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1. Private:
The private facing side is a “collection management system”
that is used to keep an account of all the pieces of art in a
particular collection. According to Roberts’ definition,
collections management consists of the "policies and
procedures" of the museum, regarding "accessioning, control,
cataloguing, acquisitions and loans" (Roberts 1988).
A collection management system can be described as the
system used by a collector to deal with the pieces of art under
their care in a consistent and responsible manner. Relevant
information like location, date, conservation history, loans etc.
of every piece of art is stored in the system and kept updated
on a regular basis.
Museums and galleries have long lacked a proper
documentation process of their artwork. Despite some early
attempts to document their possessions like the accession book
system in 1849 by the Leicester Museum (Boylan 1988) and
‘The book of Presents’ in 1756 by the British Museum (Light
1986), many collectors today, even on an institutional level do
not follow a system of documentation of their pieces.
While most have come a long way to adopt better systems
today, many are still in the same state of disarray. Systems like
the Museum Software(Adlib) and CALM (Axiell) have been
developed since, but due to the scientific look and nature of
these systems, it has failed to penetrate well into practice by
collectors.
Vitrine aims at making collection management specifically
suited to institutional /private art collectors and as simple and
visually appealing as possible.

VITRINE
2. Public :
The public facing side is a catalogue of artworks usually
automatically generated by the collections management
system for the public to browse through.
Vitrine aims at integrating the public facing side and the
private collection management side to ensure uniformity and
full editing capabilities on both face.
Social Platform
Collection Management
System
PUBLIC FACING
PRIVATE FACINGVITRINE
To sum it up, Vitrine is an application that is a social platform
with a highly effective collection management system working
in the background, making it a one-stop-shop for all a
collector’s needs.

Current Market
4. CUADRA associates
For list of collections that use this system:
http://www.cuadra.com/clients/sites.html
5. Gallery systems
http://www.gallerysystems.com/client-list
6. KE software inc
http://vitalware.kesoftware.com/about-vitalware/our-
clients/1717-museum-clients
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List of the popular CMS systems for collection
management and where it is used:
1. Adlib information systems
• National Museum of Scotland
• Imperial War Museum
• Fitzwilliam Museum
2. Axiell
• Goldsmiths
• (others-information not available)
3. Artsystem software
http://www.artsystems.com/company/collections.htm

9. Questor Systems Inc
http://www.argus-sydneyplus.com/clients.aspx
10. Vernon Systems
http://www.vernonsystems.com/index.php?option=com_content
&view=article&id=69&Itemid=75
11. System simulation ltd
• The British Museum
• Victoria and Albert Museum
VITRINE
7. MINISIS inc
• The Birmingham Museums and Art Gallery
• Westminster Palace
8. PastPerfect Museum Software Inc
• Black cultural archives and museum
• Dartmouth museum, Devon
• Devon and Cornwall Constabulary Museum, Exeter, Devon
• Godalming Museum, Surrey
• Milmead House, surrey
• Museum at charter house, surrey
• Prospect house, N Yorks
• Royal Logistic corps Museum, surrey
• St Dunstans, London
• Surrey Museum at the surreyHistory Center, Surrey
• Tolkien society, surrey
• Watts Gallery, Comption Guildford
• William Herschel Museum, Bath

VITRINE
Gallery Systems
MUA (Modes User Association)
A few snapshots of these systems’ interface
Axiell CALM

VITRINE
Artsystem Software
PastPerfect Software Inc
Re Discovery Software
A few snapshots of these systems’ interface

VITRINE
A few other related apps, games etc.
Art Hunter game:
https://itunes.apple.com/us/app/arthunter/id597477072?mt
=8
Artists rooms game:
http://www.nationalgalleries.org/collection/artist-rooms-
game
‘Your paintings’ by BBC:
http://www.bbc.co.uk/arts/yourpaintings/galleries/collection
s/national-galleries-of-scotland-2643
http://tagger.thepcf.org.uk/

Users
PRIMARY USER GROUPS
INVESTED
• (people with collections)
• Curators/managers of small institutional collections
• Curators/managers of private art collections
• Private art collectors who wish to share their collections publicly and with specific people/groups
NON-INVESTED
• People with academic interest (Students, researchers, educators, curators; Interest in Fine Art, Design, Art &
Design History, History, Cultural Studies, Sociology, Education)
• People with commercial interest (Gallerists, dealers, other collectors)
• Art enthusiasts
• People interested in art casually
• General public browsing (eg Pinterest-type users)
VITRINE

CONTEXTUAL INQUIRY
This method involved an on-site visit of a potential user to gauge information on existing database systems used in
the field of art collection.
User Name: Dr Jenny Doussan
Profile: Lecturer in Visual Cultures
Curator, Goldsmiths Art & Textiles Collections
Goldsmiths, University of London
Background: Education and experience as curator of art in private & institutional sectors
Has experience handling different database systems used in this field
Location: The Constance Howard Gallery, Deptford Building, Goldsmiths
Date: Mar 6 2014
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CONTEXTUAL INQUIRY
The following 2 methods were used to gather information
Active Observing
The initial phase involved active observing where Jenny introduced me to her colleagues and surroundings, followed
by showing me the textile and art collection, explaining the practices, issues etc. She then introduced me to 'CALM' ,
the database system used and all the features of the system she uses.
Passive observing
There was also some passive observing involved where I observed her and her colleagues use the system as they
would on a normal day.
VITRINE

CONTEXTUAL INQUIRY
Data Gathered
The textiles collection is well stored and maintained as there was a huge donation made to the department that
allowed funding for all the facilities needed. The materials are categorized and stored in museum standard facilities.
The art collection however is not stored the same way due to the change in management and lack of specialized staff
previously. Various pieces were stacked away in rooms and moved around by maintenance workers frequently. These
artworks are not documented efficiently as paper or excel sheets were used by earlier managers to manually put down
details of each one.
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CONTEXTUAL INQUIRY
Data Gathered
Database Systems Used in the Field
1. CALM is the database software used throughout Goldsmiths for all their collections.
Other systems used by Jenny for managing artworks:
2. Museum system:The gallery
•Used by MET museum
•Specific to the field of art
•Can be used as a visitor (different user) without editing privileges
•Only available internally. Not accessible unless you are in the MET museum
•The web version (available on met museum webpage) looks completely different
•Predictive text in search option
•“Has a sensation of shopping”
•Can share it, email it , add to my collection
•Search function is easy and good
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CONTEXTUAL INQUIRY
Data Gathered
Database Systems Used in the Field
3. Microsoft Access:
•The templates are not appropriate for art collections
•Takes too long without templates to start from scratch-the grey square-”leaves me blank and
makes me feel like it's going to be a lot of work”
•Time consuming and intimidating
4. Filemaker
5. Eprints
•Research repository
•Browser archive that lets you search
•Puts up research as well as artworks
5. Excel
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CONTEXTUAL INQUIRY
Data Gathered
CALM : The system analyzed
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CONTEXTUAL INQUIRY
Data Gathered
Only musem menu is used. Others menus have more specific functions but are too complicated to understand. It also
does not work well as data for artworks entered is always incomplete. Journey through the museum menu (below)
VITRINE
Click on images to view the user journey through CALM museum menu

CONTEXTUAL INQUIRY
Data Gathered
Observed active problem!
When searching for something in the textiles collection, an object from the architecture collection popped up as they
are all stored under the same database system calm and had the same accession number. Or, the object number for
an artwork can be the image number of a building and hence pop up as a result. This is because the main search
function used in CALM is the 'any text/keyword' search option as this is the easiest way to locate pieces since the
other descriptors are not pre-defined and so have product numbers, image numbers etc typed out manually in
different formats.
VITRINE

CONTEXTUAL INQUIRY
Data Gathered
The following suggestions were gathered
through the contextual enquiry:
•Free text for dimensions, locations etc. Not pre-
defined
•Limit on number of images (low resolution, not
printable)
•No 'Last modified‘ & No prompt while saving or
leaving
•Everyone who access the database can edit all
information. Eg: If a research fellow goes through
the database, he can change the text even by
mistake
•No user ID for specific collections / specific users
•Calm View: Has public facing interface that is
not editable and is browser viewable. It feeds
information from calm into it
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•Calm view is too complicated for a public person
to make sense. “Dreadful and absurd”
•Calm and calm view are both different platforms
made for 2 different functions ,made compatible
with each other but have issues like the ones
mentioned above as the way information is
transferred from one to another has problems
•Vitrine will combine both of these functions
(public and private facing)
•No ‘Condition’ option: Whether the piece has
been quarantined due to mould etc.
•No ‘Check-in’ option for artworks as they are
often moved around in and out

PERSONA 1
Name: Pete Simonds
Age : 42
Occupation: Curator
Past experience:
Has many years of experience
Worked as Gallery Manager and Curator for 2 private
gallery and 1 public museum
Personal Description:
Pete lives with his wife and 2 daughters in a comfortable
house in London. His favourite time of the day is when
he has his morning coffee. He loves reading books in his
leisure time and going for walks in the park nearby.
He is passionate about his work and also donates to
various art charities every year.
Familiarity with digital applications:
Medium
VITRINE
Wants from the app:
Pete wants a system that is specifically designed for
artworks and is easy to understand. He would like to be in
control of what the public is able to see.
Similar systems used:
Axiell CALM
Pain points:
Hates how unappealing and confusing the existing systems
look. Finds it very frustrating that he cannot control the
public facing side of the collection.

PERSONA 2
Name: Carla Norman
Age : 37
Occupation: Private Art Collector
Past experience:
Has been collecting oil paintings for over a decade and
keeps most of them at home.
Personal Description:
Carla lives in the suburbs with her partner in a house
adorned with paintings and curios.
She is always on the lookout for new paintings to add to
her collection. She loves photography and likes
attending charity events. She also loves browsing
through art collections of different kinds on the internet.
Familiarity with digital applications:
Medium
Wants from the app:
Clara wants an app to help her manage her collection
systematically and easily. She also likes to look at what
others have got and showcase her own along with them.
VITRINE
Similar systems used:
MS Excel
Filemaker
Pain points:
Finds it frustrating to enter all the details manually for each
painting. Can’t seem to bring herself to use the existing
collections management systems as she finds it too
confusing and intimidating.

Wireframe
A wireframe of the initial functions of Vitrine was developed.
Software used: Balsamiq
Global View: Browse and search
This is the first view of the Vitrine
app. Users will see random images
in the vitrine (1) and can use the
global search option or login using
the login button on the bottom left
corner to access their account.
By dragging an object from the
vitrine upwards to the ‘plus
arrow’, the user can add the object
to “My Vitrine” (similar to
favorites)
By tapping on a particular object,
a 3D version of the object is
viewable and can be rotated,
turned around etc. (This action
mimics the feel of taking an object
out of a Vitrine)
1
VITRINE

CollectionView: Browse and search
This is what the user will see when he/ she is looking at a particular collection. The vitrine will showcase artefacts
from that collection.
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Object View
This is the object view screen where the user can look at one single object with its information on the right. More
information can be viewed by clicking on the ‘eye’ (1)
1
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Object View: Expanded
This is the object view screen where the user has clicked on the ‘eye’ next to ‘Exhibition History’
VITRINE

My Vitrine
This is the view of ‘My Vitrine’ i.e.- the objects that have been added to your personal vitrine (like favorites)
It is accessed by selecting the radio button on the top right corner.
VITRINE

Optional View of groups/categories in ‘My Vitrine’
This is an optional view of the user defined categories within “My Vitrine”
VITRINE

Object view : Editable
This is the object view of an artefact in the user’s own collection. Here, the user can edit all the information of this object
VITRINE

Add New : Object
This is the view of the screen when the user wants to add a new object to his/her own collection.
VITRINE

Expanded Search Options
When the user clicks on the ‘search options link’ under the search bar, it will open up the advanced search options and
push down anything else that’s open.
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Prototype
A low fidelity prototype was created with these wireframes on Balsamiq to explain the initial functions of the Vitrine application.
Please follow the instructions to view the prototype:
1. Open link:
https://vitrine.mybalsamiq.com/projects/vitrine/prototype/expanded%20search-
object%20view?key=e103a5a973b036aeec64faa8c60fa99aa0e4d832
2. Click through the prototype to understand the functions
(Please Note: This is only an initial low fidelity prototype and all functions and features are not complete.)
VITRINE

User Opinion
Though the initial process involved reaching out to the potential users to understand their requirements and opinions about Vitrine, it was
later suggested by my mentors at Ribui that we reach out to them with our wireframes and initial prototype in order to gain better insights.
A list of people to contact for this research was made. These lists can be found in appendices and include:
1. Universities with art collections, trusts, foundations and local authorities.
2. The colleges under Oxford University and Cambridge University. These colleges were individually contacted directly and asked about
their archives/manuscripts of artistic importance as many of them are extremely popular and relevant for our research.
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Preview of Vitrine
A visual preview presentation was created to showcase the initial planned features of the Vitrine app.
Please look out for yellow icons on the pdf and click on them to view page annotations.
(See Appendices for this visual preview)
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Appendices
Click to view appendices
1. Vitrine Visual Presentation
2. Lists of users to get in touch with
a) Universities, trusts, foundations, local authorities
b) Colleges under Oxford University and Cambridge University
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Appendice 1
Vitrine Visual Presentation
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search vitrine
VITRINE
search
goldsmiths' art collection
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lorum auditi dolori volecusam, conse-
quam, quam ut volupta siti officipsam
resequiam facestiis ilit omnimi, et estis
estius mollesciust, nones ad ex eate
accus nus ent. Ihitat a nossed molum-
quae pratem.
pastoral etchings
textile art
student work
warden's prize
close
shared with
everyone
other collectors
alumni

search vitrine
VITRINE
search
portrait
julian opie
screenprint
1980
60.9 x 45.4cm
Title
Artist
Medium
Date
Dimensions
student work
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dolori volecusam, consequam, quam
facestiis ilit omnimi, et estis accus nus
Ihitat a nossed molumquae pratem.
EXHIBITION HISTORY
BIBLIOGRAPHY
COLLECTOR'S DIARY
PROVENANCE

search vitrine
VITRINE
search
portrait
julian opie
screenprint
1980
60.9 x 45.4cm
Title
Artist
Medium
Date
Dimensions
student work
Nulpa vel ilit aut dolorum auditi
dolori volecusam, consequam, quam
facestiis ilit omnimi, et estis accus nus
EXHIBITION HISTORY
BIBLIOGRAPHY
COLLECTOR'S DIARY
PROVENANCE
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X

VITRINE
location history
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location history
valuation history
evaluation history
conservation history
curation notes
provenance
documents
bibliography
collector’s diary
AFTER WORK
PAUL DRURY
etching
1926
19.5 x 25.4 cm
Title
Artist
Medium
Date
Dimensions
search
h add group
h add tag

VITRINE
location history
valuation history
evaluation history
conservation history
curation notes
provenance
documents
bibliography
collector’s diary
AFTER WORK
PAUL DRURY
etching
1926
19.5 x 25.4 cm
Title
Artist
Medium
Date
Dimensions
search
location history bibliography
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volecusam, consequam, quam ut volupta siti offic-
ipsam resequiam facestiis ilit omnimi, et estis estius
sectur?
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maione in est, con num qui incia videro berem re-
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X X
h add group
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Appendice 2
Lists of users to get in touch with : Universities, trusts, foundations, local authorities
VITRINE

Universities with art galleries
Sr No University Name Type Contact Details
1 University of Warwick Contemporary
Glass, textiles, sculptures,
drawing, prints, collage,
ceramic, photograph
Curator:
meadgallery@warwick.ac.uk
2 University of the Arts London Graduate work-Various
Graduate work from their 6
schools
CSM-historic &contemporary
UAL showroom:
showroom@arts.ac.uk
The Gallery at LCC:
Camilla Langlands
 +44 (0)20 7514 9605
c.langlands@lcc.arts.ac.uk
Camberwell Space:
 Tatjana Gretschmann
 +44 (0)20 7514 6402
t.gretschmann@camberwell.arts.ac.uk
(http://voyager.arts.ac.uk/
http://www.arts.ac.uk/study-at-ual/library-
services/collections-and-archives/camberwell/)
Chelsea Space:
 Donald Smith
 +44 (0)207 514 6983
d.s.smith@chelsea.arts.ac.uk
Fashion Space Gallery:
 Leanne Wierzba/Gemma Williams
 +44 (0)20 7514 9781
office@fashionspacegallery.com
Lethaby Gallery:
Peter Cleak (Gallery Manager)
+44 (0)20 7514 2329 or +44 (0)207
p.cleak@csm.arts.ac.uk
Peckham Space:
Emily Druiff
+44 (0)20 7358 9645
info@peckhamspace.com
 Wimbledon Space:
 Clare Mitten
 +44 (0)20 7514 9705

 wimbledonspace@wimbledon.arts.ac.uk
Archives and special collections:
http://www.arts.ac.uk/study-at-ual/library-
services/collections-and-archives/
3 UCL
Museums
UCL Art Museum
Grant Museum of Zoology
Petrie Museum of Egyptian
Archaeology
Collections
Jeremy Bentham Auto-Icon
Leventis Gallery of Cypriot and
Eastern Mediterranean
Archaeology
Geology Collections
Galleries
Flaxman
Octagon
Various
Paintings, drawings,
sculptures, media,
manuscripts, archives, rare
books,
Full list here:
http://www.ucl.ac.uk/museums/research/contact
4 Royal Holloway University
Picture Gallery
Paintings Curator:
Dr Laura MacCulloch,
01784 443 998
laura.macculloch@rhul.ac.uk
5 University of Cambridge
 Murray Edwards College
New Hall Art Collection
 Fitzwilliam Museum
 Kettle's Yard
 Museum of Classical
Archaeology
Various
Paintings, digital, mixed,
sculpture, ceramics, textiles
etc.
New Hall Art Collection
Sarah Greaves, College Admin
01223762789
art@newhall.cam.ac.uk
Fitzwilliam
David Scrase (Assistant diresctor, collections)
Liz Woods (Assistant Registrar)
01223 332900
fitzmuseum-admin@lists.cam.ac.uk
Kettles's Yard
+44 (0)1223 748100
mail@kettlesyard.cam.ac.uk
Classical Archaeology Museum
+44 (0)1223 330402

museum@classics.cam.ac.uk
6 Arts Keele
Keele University
Raven Mason Collection
Various
Paintings, ceramics,
sculptures
01782 734340
boxoffice@keele.ac.uk
7 University of Oxford
 Ashmolean Museum of Art
and Archaeology
 Christ Church Picture
Gallery
Various Ashmolean
Aisha Burtenshaw (Registrar)
Tel: +44 (0)1865 288 074 / 197
Email: registrar@ashmus.ox.ac.uk
Christ Church Picture Gallery
Jacqueline Thalmann (Curator)
jacqueline.thalmann@chch.ox.ac.uk
Telephone: 01865 286330
8 University of Birmingham
 Barber Institute of fine arts
 Lapworth museum of
geology
 Research and cultural
collections
Various  The Barber Institute: +44 (0) 1214147333
 Lapworth museum: 0121 414 7294
 Research and cultural: +44 (0) 121 - 414
6750
rcc@contacts.bham.ac.uk
9 University of Liverpool
Victoria Museum and Art Gallery
 The decorative art gallery
 The Sculpture Gallery
 The Redbrick University
 Vincenza Masterpiece
Loan
 Temporary Exhibitions
 Audubon Gallery
Ceramic, Sculpture, Paintings +44 (0) 151 794 2348
vgmrecep@liv.ac.uk
10 University of Hull Paintings, sculptures,
drawings and prints
(Produced in Britain between
1890-1940)
John G. Bernasconi
(Director of collection)
01482-465192
j.g.bernasconi@hull.ac.uk
11 The Courtauld Institute of Art Paintings, Drawings, Prints,
Sculptures, Decorative Arts
Best known for its
outstanding Impressionist
DR ERNST VEGELIN VAN CLAERBERGEN
Head of Gallery
+44 (0)20 7848 2538/2590

and Post-Impressionist
paintings
CHLOE LE TISSIER
PA to Head of Gallery and office manager
+44 (0)20 7848 2538
chloe.letissier@courtauld.ac.uk
JULIA BLANKS
Registrar of Collections
+44 (0) 20 7848 2924
julia.blanks@courtauld.ac.uk
DR STEPHANIE BUCK
Martin Halusa Curator of Drawings
+44 (0)20 7848 2548
stephanie.buck@courtauld.ac.uk
DR KAREN SERRES
Schroder Foundation Curator of Paintings
+44 (0)20 7848 2922
karen.serres@courtauld.ac.uk
DR ALEXANDRA GERSTEIN
Curator of Sculpture and Decorative Arts
+44 (0) 20 7848 1645
alexandra.gerstein@courtauld.ac.uk
DR RACHEL SLOAN
Assistant Curator of works on paper
+44 (0)20 7848 1640
rachel.sloan@courtauld.ac.uk
12 Birkbeck University Paintings
(BBC My paintings:
http://www.bbc.co.uk/arts
/yourpaintings/ paintings/
search/located_at/birkbeck-
university-of-london-
7060_locations)
(Very little other information)
0207 6316000
c.terry@bbk.ac.uk

13 SOAS (School of Oriental and
African Studies)
The Brunei Gallery
-Foyle Special collections
Various
Ceramic objects, paintings,
sculptures, textiles etc.
+44 (0)20 7898 4915 (Reception)
gallery@soas.ac.uk
14 Royal College of Art Paintings, prints, drawings,
sculpture
Neil Parkinson
+44 (0)20 7590 4234
special-collections@rca.ac.uk
15 Royal Academy of Art Library and collection information
020 7300 5737
library@royalacademy.org.uk
Buying art by Royal Academicians
paul.sirr@royalacademy.org.uk
16 Brunel University
Beldam Gallery
Painting, drawing, sculpture,
photography, installation,
film, video and sound art
George.mogg@brunel.ac.uk (Curator)
01895 266074.(University Arts Center)
17 Robert Gordon university,
Aberdeen
University collection
Mostly university art of
different media, also some
pre-war artworks
Jane Kidd, Collections Curator
T: 01224 263474
E: j.kidd@rgu.ac.uk
18 University of salford,
manchester
(No gallery yet)
Paintings, prints and
photographs
Lindsay Taylor, Arts Curator,
l.a.taylor@salford.ac.uk.
development@salford.ac.uk.
19 University of Manchester
Whitworth Art Gallery
Art on paper and textiles whitworth@manchester.ac.uk
+44 (161) 275 7450
Trusts and foundations
Sr No Name About Contact Details
1 The Collections Trust The Collections Trust is an
independent UK-based
organisation working with
museums, libraries, galleries
and archives worldwide to
improve the management of
their Collections.
020 7942 6080
office@collectionstrust.org.uk
2 Clore Duffield Foundation The Foundation is a grant-
making charity which
concentrates its support on
+ 44 (0)207 351 6061
info@cloreduffield.org.uk

cultural learning, creating
learning spaces within arts
and heritage organisations,
leadership training for the
cultural and social sectors,
social care, and enhancing
Jewish life.
3 National Trust Collections A UK conservation charity
that has huge art collections
and holds exhibitions, events
etc.
collections@nationaltrust.org.uk
4 Wolfston Fund The Wolfson Foundation first
supported the Art Fund in
1977. Since then it has made
grants of more than £5m to
enable the Art Fund to
provide responsive funding
to museums and galleries to
buy works of great art for the
public to enjoy. Works of art
supported range from
paintings and works on paper
to sculpture and
archaeological finds.
020 7323 5730
5 Garfield Weston Foundation Funds projects from different
sectors including art.
Supports the art fund in
restoration of artwork etc.
+44 (0) 20 7399 6565
6 Art Fund helps museums and galleries
to buy and show great works
of art. Also run award
functions, campaigns to save
art etc.
Supporter and customer services
0844 415 4100
members@artfund.org
Head office
020 7225 4800
7 York Museums Trust York Museums Trust is an
independent charitable trust
which manages York Castle
Museum, Yorkshire Museum
and Gardens, York Art Gallery
and York St Mary's
01904 687687
Curator of Art : Laura Turner
Assistant Curator of Decorative Arts : Helen
Walsh
Assistan Curator of Fine Art : Jennifer Alexander
8 Esmée Fairbairn Foundation Esmée Fairbairn Foundation info@esmeefairbairn.org.uk

is one of the largest
independent grant making
foundations in the UK.
The Foundation allocates
approximately 75% of its Arts
& Heritage grants budget to
the Arts Programme, and
25% to the Heritage
Programme.
020 7812 3700
9 Paul Hamlyn Foundation
-The Arts Program
The Arts programme
supports the development
and dissemination of new
ideas to increase people's
experience, enjoyment and
involvement in the arts in the
UK
020 7812 3300
information@phf.org.uk
10 The Elephant Trust The Trust was set up to make
it possible for artists and
those presenting their work
to undertake and complete
projects. They help develop
and
improve the knowledge,
understanding and
appreciation
of the fine arts in the United
Kingdom.
ruth@elephanttrust.org.uk
020 7922 1160
11 Creative Scotland Creative Scotland is the lead
body for the funding,
development and advocacy
of the arts in Scotland.
+44(0)3303332000
enquiries@creativescotland.com
12 Museums Galleries Scotland Museum Galleries Scotland is
the National Development
Body for the museum sector
in Scotland. Their role is to
work collaboratively to invest
in and develop a sustainable
museum and galleries sector
for Scotland.
0131 550 4100
admin@museumsgalleriesscotland.org.uk
13 Candid Arts Trust Candid Arts Trust is a self- +44(0) 20 7837 4237

funded, registered charity
and plays a vital role in
supporting emerging art and
design talent.
office@candidarts.com
14 Bow arts trust Supports community
renewal in East London by
delivering Arts and Creative
Services through a financially
sustainable model.
+44 (0)20 8980 7774
info@bowarts.com
15 Barbican Arts Group Trust Barbican Arts Group was
formed by artists to create
studio and exhibiting space in
the Barbican area.
+44 (0) 207 253 2542
+44 (0) 7961 36 87 36
16 The Florens Trust (London) The Florence Trust offers
twelve-month studio
residencies commencing in
August each year for up to a
dozen carefully selected
artists. During the residency,
each artist gets 24-hour
access to a studio within the
Trust’s Grade-1 listed neo-
gothic church. The artists are
then all included in the
Trust’s two annual
exhibitions in January and
July,
neil@florencetrust.org
+44 (0)20 7354 4771
17 Art in Perpetuity Trust (APT) Located in South East
London, they provide artists
with secure studio space,
accessible gallery space etc.
aptlondon@btconnect.com
020 8694 8344
18 The African Arts Trust The African Trust supports a
wide range of projects with
an emphasis on grass roots
organizations that support
professional practicing artists
danda@circleartagency.com
19 Arts Council England Arts Council England
supports a range of activities
across the arts, museums
and libraries.
0845 300 6200
Nick Tapper
Officer, Communications
Phone: 01223 454 465

Mobile: 07872 417 800
20 British Council Builds opportunities for the
UK arts and creative
industries in fast-growing
economies like Brazil, China,
the Gulf states, India,
Indonesia and Mexico.
General.enquiries@britishcouncil.org
+44(0)161 957 7755
21 The Fenton Arts Trust The Trust is an arts charity,
one which focusses its efforts
specifically on the support of
artists at the beginning of
their careers.
(NO CONTACT AVAILABLE)
The Fenton Arts Trust
PO Box 68825
LONDON SE23 9DG
22 Departure Foundation Departure Foundation is a
leading charity that supports
and promotes contemporary
art throughout the UK. We
provide free studio and
storage space for artists. We
also curate exhibitions,
award art prizes and run
educational projects for local
communities.
Louise Ashcroft (Lead Curator / Project Manager).
louiseashcroft@departurefoundation.com
23 The Golden Bottle Trust
(by C. Hoare & Co.)
The Golden Bottle Trust
(GBT) was established by the
Partners of the bank in 1985
to donate money to a wide
range of causes including the
arts.
020 7353 4522
24 The Idlewild Trust The Idlewild Trust is a grant
making trust that supports
registered charities
concerned with the
encouragement of the
performing and fine arts and
crafts, the advancement of
education within the arts and
info@idlewildtrust.org.uk
020 8772 3155

the preservation for the
benefit of the public of lands,
buildings and other objects
of beauty or historic interest
in the United Kingdom.
25. Outset Contemporary Art Fund Outset Contemporary Art
Fund is a philanthropic
organization dedicated to
supporting new art by
bringing private funding from
its patrons, partners and
trustees to public museums
and art projects.
+44 20 8960 2052
info@outset.org.uk
26. Redbridge Arts Grants Arts organisations running
projects in Redbridge
primarily for the benefit of
local residents can apply for
grants
020 8708 2857
adam.sasson@redbridge.gov.uk
27 Kensington and Chelsea Arts
Grants Scheme
supports artists and
organisations to develop high
quality arts events within the
borough
020 7361 3000
28 Bromley Arts Council Bromley Arts Council was
formed in 1965 to maintain,
improve and develop the arts
in Bromley.
The Arts Council offers
financial assistance to local
amateur societies
020 8464 5816
ENQUIRIES@BROMLEYARTS.COM
29 J A Floyd Charitable Trust Smith & Williamson LLP
020 7131 4000
Miss Louise Marsden
020 3207 7008
Louise.marsden@kleinwortbenson.com
31 The Sainsbury Family Charitable
Trusts
Various trusts that support
art
020 7410 0330
32 The Gane TRust The Gane Trust was created secretary@ganetrust.org.uk

in 1954 in Bristol. Its
principal activity is the grant
application scheme to
support INDIVIDUALS
engaged in the crafts, design,
the arts or social care and
welfare.
0117 926 5548
List of other Galleries
1. Whitechapel Gallery
2. Tate Britain
3. Tate Modern
4. Somerset House
5. Serpentine Gallery
6. Saatchi Galllery
7. National Gallery
8. National Portrait Galllery
9. Hayward Gallery
10. Barbican Art Gallery
11. Camden Arts Center
12. Guildhall Art Gallery
13. The Wallace Collection
List of Local Authorities
1. Westminster City Council
2. Kingston upon Thames London Borough Council
3. Lambeth Council
4. City of London Corporation

5. Hammersmith and Fulham London Borough Council
6. Croydon Council
7. Kensington and Chelsea London Borough Council
8. Richmond upon Thames London Borough Council
9. Hounslow Council
10. Camden Council
11. Barking and Dagenham Council
12. Islington Council
13. Ealing Council
14. Greenwich London Borough Council
15. Bromley Council
16. Hackney Council
17. Lewisham Council
18. Southwark Council
19. Brent Council
20. Sutton London Borough Council
21. Newham Council
22. Havering London Borough Council
23. Wandsworth London Borough Council
24. Tower Hamlets Council
25. Redbridge Council

26. Haringey Council
27. Merton Council
28. Barnet Council
29. Hillingdon London Borough Council
30. Harrow Council
31. Enfield Council
32. Waltham Forest Council
33. Swindon Borough Council
34. Broxbourne Borough Council
35. Tameside MBC
36. South Cambridgeshire District Council
37. Westminster City Council
38. Gloucestershire County Council
39. Swale Borough Council
40. Merthyr Tydfil County Borough Council
41. Allerdale Borough Council
42. Rother District Council
43. West Dorset District Council

44. Shropshire Council
45. Forest Heath District Council
46. Torbay Council
47. Cherwell District Council
48. Worcestershire County Council
49. Bolton Council
50. West Oxfordshire District Council
51. Bury Council (Manchester)
52. Leicestershire County Council
53. Doncaster Council
54. Watford Borough Council
55. City of York Council
56. Royal Borough of Windsor and Maidenhead
57. Erewash Borough Council
58. North Norfolk
59. Hertfordshire Council
60. Woking Borough Council
61. Lancashire County Council

62. Warrington Borough Council
63. London Borough of Camden
64. Barnsley Metropolitan Borough Council
65. Derbyshire County Council
66. Charnwood Borough Council
67. West Sussex County Council
68. Bath & North East Somerset Council
69. Thurrock Council
70. Devon County Council
71. South Gloucestershire Council
72. Isle of Man Arts Council
73. Richmondshire District Council
74. Rhondda Cynon Taf County Borough Council
75. Stroud District Council
76. Milton Keynes Council
77. York, North Yorkshire & East Riding Local Enterprise Partnership
78. Association of Greater Manchester Authorities (AGMA)
79. North Warwickshire Borough Council

80. Aylesbury Vale District Council
81. East Staffordshire Borough Council
82. Wyre Forest District Council
83. Gateshead Council Arts Development Service
84. Bracknell Forest Council
85. Blaenau Gwent County Borough Council
86. Torfaen County Borough Council
87. Wiltshire Council
88. Gedling Borough Council
89. Exeter City Council
90. Norfolk County Council
91. Caerphilly County Borough Council
92. Mid Sussex District Council
93. Bradford District Metropolitan Council
94. Cannock Chase Council
95. Kent County Council Arts & Culture Service
96. East Sussex County Council
97. Telford & Wrekin Council

98. Breckland Council
99. Southend Borough Council
100. Norwich City Council
101. London Borough of Bexley

Appendice 3
Lists of users to get in touch with : Colleges under Oxford University and Cambridge University
VITRINE

Colleges of Oxford University with archives/manuscripts of artistic value
1. All souls college
No permanent displays. Anything of artistic value usually given to Ashmolean
2. Balliol College
Manuscripts with artistic value- images in the historic manuscripts very popular
3. Blackfriars College
none
4. Brasenose College
Only painting- Covered by BBC Your Paintings
5. Christ church College
Has illuminated manuscripts. An exhibition of illuminated manuscripts, sketches etc in the upper library.
6. Corpus Christi College
Only a few paintings hung in college. Archives are mostly books. Some archives of artistic value. Gospel books and liturgical manuscripts illuminated.
7. Exeter College
None
8. Green Templeton College
None
9. Harris Manchester College
None
10. Hertford College
None
11. Jesus College
Has illuminated manuscripts and holds exhibitions externally.
12. Keble College
None
13. Kellog College
None
14. Linacre College
None
15. Lincoln College
None

16. Magdalen College
Has archives with artistic value-not illuminated.
17. Mansfield College
None
18. Merton College
No archives of particular artistic value
19. New College
Illuminated manuscripts:Antiquarian and manuscript materials
20. Nuffield College
None
21. Oriel College
Had illuminated manuscripts but only 2 are still in the college. Rest displayed at the Bodleian Library.
22. Pembroke College
None
23. The Queen's College
None of artistic value
24. Regent's Park College
Baptist collection of manuscripts but not of artistic value
25. St Anne's College
None
26. St Antony's College
None- mostly papers
27. St Benet's College
None
28. St Catherine's College
None
29. St Cross College
None
30. St Hilda's College
None
31. St Hugh's College
None
32. St John's College
Manuscripts of artistic value but not lit up

33. St Peter's College
None
34. Somerville College
None
35. Trinity College
None. Mostly literary papers and administrative material
36. University College
All manuscripts are kept in Bodleian Library
37. Wadham College
Virtual exhibition on manuscripts
38. Wolfson College
Has manuscripts in Bodleian Library
39. Worcester College

Colleges of Cambridge University with archives/manuscripts of artistic value
1. Christ's College
Has illuminated books
2. Churchill College
None
3. Clare College
4. Corpus Christi College
Has illuminated manuscripts and some are deposited in university library
5. Darwin College
None
6. Downing College
None
7. Emmanuel College
None
8. Fitzwilliam College
None
9. Girton College
Deposited in university library
10. Gonville and Caius College
None
11. Homerton College
None
12. Hughes College
None
13. Jesus College
Has a few of artistic value
14. Kings College
15. Lucy Cavendish College

None
16. Magdalene College
None
17. Murray Edwards College
None
18. Newnham College
None
19. Pembroke College
20. Peterhouse College
21. Queens College
22. Robinson College
None
23. Selwyn College
24. Sydney College
None
25. St Catharine College
None
26. St Edmund's College
None
27. St John's College
Has illuminated manuscripts but kept in fitzwilliam
28. Trinity College
Has illuminated manuscripts but kept in fitzwilliam
29. Wolfson College
None

Bibliography
Annamaria Poma Swank. (2008). Report:Collection Management, 28-177
Boylan, P. J. 1988. "Information technology in the Leicestershire museums, art galleries and records service, past, present and
future." In: Roberts, D. A. (ed.) Collections Management for Museums. Cambridge: Museums Documentation Association.
Light, R. B., Roberts, D. A., & Stewart, J. D. (eds.) 1986. Museum Documentation Systems: Developments and
Applications. London: Butterworths.
Roberts, D. A. (ed.) 1988. Collections Management for Museums. Cambridge: Museums Documentation Association.
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