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Records and reports.pptx

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Records and reports.pptx

  1. 1. Records and Reports - Transcript/C.V, Cumulative Record; Admission Register; Student accommodation, Hostel facilities by I.N.C; Transportation facilities Nirmala Roberts India
  2. 2. Record- A permanent written communication that documents relevant information A scientific, administrative and legal document Can be presented as a report Report – Oral or written exchanges of information shared between personnel in an organization Can be preserved as a record
  3. 3. Records and Reports Administrative Written Philosophy, Policies, Rules & regulations Personal records – Staff and students Affiliation/ accreditation Staff development Statement of budget proposals and allotments Institutional Brochure Inspection/ accreditation record Minutes of committee meeting Photograph/ video of important events Computerized records (CD format/other) Annual reports Record of stocks & inventory
  4. 4. Records and Reports Academic Curriculum Course content and course plan record for each subject Record of academic requirements Rotation plans for each academic year Record of committees Application records Records of educational programmes organized for teaching faculty and students Extra/ co-curricular activities – SNA, University
  5. 5. Transcript An inventory of the courses taken and grades earned of a student throughout a course of study Transcript of Records gives details of : Nature of the Course undergone The title of the courses attended at the university, The duration of the course Hrs attended in accordance with the requirements of regulatory bodies Details of passing in the course and marks obtained
  6. 6. Cumulative Record A permanent record of a student which is kept up-to-date by the educational institution; an educational history with information about the pupil’s academic achievement, attendance, health, test scores and other pertinent data.
  7. 7. Cumulative Record A permanent record about the pupil or student. Maintained up-to-date – With prompt entries made Data - Authentic, pertinent, objective … Continuous information recorded = Admission onwards Comprehensive - Complete picture about the educational progress of the student Any needed information is shared, but the card is not given away Confidential information about the student not recorded here
  8. 8. Format of cumulative record… Identification Data: Name, age, sex, parents, admission No., date of birth, course…. Environmental and Background Data: Home address, socio-economic & cultural status, family members, occupation etc Physical Data: Weight, height, illness, physical disabilities, etc. Psychological Data: Intelligence, aptitudes, interests, personality qualities, emotional and social adjustment and attitudes. .
  9. 9. …Format of cumulative record Educational Data: Previous school record, attendance, marks, achievements Co-curricular Data: Notable experiences and accomplishment in various fields-intellectual, artistic, social, recreational, etc. Vocational Information: Vocational ambitions of the student. Supplementary Information: Obtained by the use of standardized tests. Principal’s overall remarks .
  10. 10. Admission Register A permanent record of all students who join the institution Record of basic details about students admitted to the college Reference is made while making any certificate like Transfer Certificate, Character Certificate, Progress Report, Mark list etc
  11. 11. Contents of Admission register Admission No. Name Name of parents / Guardian and relationship with Guardian Occupation & address of parent / Guardian School attended previously No & Date of TC produced on admission • Date of admission • Date of birth • Religion • Date of leaving • No & Date of TC granted on leaving • Reason for Leaving • Date of Vaccination • Remarks
  12. 12. Records of Student accommodation Hostel admission/ vacation record Hostel rules & regulation Room occupancy Daily attendance – Morning, meal times, night Daily count of students Home pass record Sick report record • Daily hostel report • Sick report • Complaint book • Ration report – Procurement & expenditure • Daily menu • Food tasting • Mess fees • Handing/ taking over record
  13. 13. Transportation facilities Details of transportation available Vehicle registration details Details of drivers and driving license Bus-pass for students Distance travelled Number of trips made

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