3. is a
monthly event where Alumni, members and H4TF
people meet and share AIESEC related experiences.
In AIESEC Craiova we organized this event in April,
June, August and November.
No of Alumni as participants: 34
is the anniversary event that
took place in July, gathering 130 members, Alumni
and partners for the biggest AIESEC Craiova event.
No of Alumni as participants: 54
is the non-
formal part of the anniversary event where people are
free to interact with each other and build nice
relationships. No of Alumni as participants: 25
During the
term we also awarded 4 Alumni “Alumnus of the
month” for their involvement in the organization:
Radu Mirea, Andreea Fratila, Tavi Vacarescu, Cristina
Cojoaca.
This marathon is an initiative made in
May by the VP Alumni Development together with the
LCP through which they managed to meet alumni
from different generations who live in Bucharest.
No of Alumni as participants: 8
We organized a special meeting the members had the
chance to reconnect to mostly recent Alumni.
No of Alumni as participants: 21
We organized a welcome party for one of our
Alumnae (VP ICX 2004 – 2005) who is now living in
Germany. No of Alumni as participants: 7
We organized the takeover event between the EB
BigBang and the Executive League EB.
No of Alumni as participants: 17
4. AIESEC
Coaching for the EB –meetings between the coach (1
Alumna) and the LCP.
Delivering trainings in conferences: 3 Alumni in
spring RTS for TACO new members, 1 Alumna in the
summer conference SPARK for AIESEC Craiova
members and 3 Alumni in autumn RTS for TACO new
members.
Preparation in autumn induction: 1 Alumnus for
AIESEC Craiova new members.
Participating at learning circles on sales: 3 Alumni
for Corporate Development members
Coaching on Finance: 2 Alumni for the VP Finance
Coaching on Communication: 4 Alumni for VP and
members
Preparation on NCD: 1 Alumna delivering area
preparation for the NCD
Project brainstorming: 3 Alumnae being involved in
brainstorming for NCD projects together with the area
*Delivering trainings in the Sales Bootcamps: 3
Alumni from AIESEC Craiova for AIESEC Romania
CD and AD members
**Delivering preparation at RockMe 2013: 1
Alumna for AIESEC Romania CD and AD members
Fundraising campaigns
Inkinds for the office and conferences – there were
raised inkinds worth 120 euros
International Congress – there were raised 850 Euros
from the auction that was made at AIESEC 22 to cover
the fee and transportation for the LCP
RockMe – there were raised 65 euros for covering 2
members’ fees for the conference
Exchange – there were raised 300 euros for covering the
transportation for a member who went in exchange
EuroXpro – there were raised 250 euros for covering the
fee and transportation for the LCP
5. No. Name Current position
Position in BoA
Alumni
1. Radu Mirea Regional Branch Manager, Ministry of
Economics, Trade and Business Environment
President
2. Cristina Cojoaca Project Manager, ACZ Consulting EB BigBang coach
3. Daniel Neamu Enterprise Presales Consultant, Vodafone Sales
4. Alin Mechenici Marketing Director, JCI Romania Marketing
5. Octavian Vacarescu Owner, Octagram Creative Marketing
6. Claudiu Badescu Expert Strategies and Communitary
Development, Zona Metropolitana Craiova
Finance
7. Daniela Ilie Owner, danailie2004.blogspot.com Exchange
8. Anca Militaru HR Specialist at Hella HR
Board of Advisors
6. SOCIAL MEDIA
2924 Likes
26% Growth
YOUTH ENGAGED
oGIP oGCDP iGIP iGCDP TMP/TLP Other
2668 Views
13 Subscribers
32Followers
1048 Impressions
(1 Campaign)
265 Media Appearances
3% Growth
More than 50 events
PROMO CAMPAIGNS
Resources
here & here
7. (for trainers wannabe, trainees and EPs)
(GROW, Youth Academy, Recruitment,
oGCDP Recruitment, oGIP Recruitment)
(for both main recruitments march &
october 2013)
`
Member of the month (each month, a member was
awarded this title and received the fee for the next
conference (s)he wanted to attend)
Members’ Gala in SPARK (Best Team leader, Best
Team worker, Best project, Exchanger, Proactivity,
Innovation, Expansion, Network engagement),
Autumn RTS (Most performing area, Best team
leader, Best team worker, Proactivity)
Investing in members’ fees for conferences (RYLF,
SPARK)
Not having a fee for the members’ who wanted to be
raised on the platform
Spring
Recruitment
Summer
Recruitment
Autumn
Recruitment
oGX days, Preparation for SU, OGP wiki
preparation, preparation for EP buddies.
Sales preparation, Matching
preparation, learning circles (with alumni), Corporate OCPs
preparation (TRY, BLC)
Train the trainee buddies
Voluntaris, UN Youth, ELSA, event ‘Vorba aia’
Spring 2013 retention 16%
Summer2013 retention : 16 %
Autumn 2013 retention: 53%
8. Teaching Romanian Youth |OCP- Laurentiu
Vilcea
AIESEC Academy |OCP - Elena Trusca
Business English Classes| OCP - Gabi
Achim
Taskforce matching | OCP- Gabi Achim
Taskforce raising |OCP - Alina Stefanescu
Career Days
Business Language Classes | OCP - Adi
Adam
Teaching Romanian Youth
Taskforce matching | OCP -Cristi Ghita
9. (number of meetings on March): winner Alin Oprea
(matching for Octagram Creative): WINNER Gabi Achim
SPARK competition (sales meetings 07.05- 20.07) no winner BOOTCAMP Competition (raising
meetings 07.05- 01.08): winner Adrian Adam
http://geaninasainu.wix.com/corporate-development-10-07
(cash signed 01.08- 10.09) winner Alina Stefanescu
http://geaninasainu.wix.com/competition-cd
10. Total results: 34 Trainees
Quarter 2
+80% comparing to 12/13
Inputs & Advices on Q2:
- Start of April is a micro-peak of Matching with countries like
The Philippines – use it well and start much earlier
partnerships with them!
- The projects made in other cities in June/July are easier to
promote, as both schools and students are very interested,
but the promotion should start in early May.
Quarter 3
-40% comparing to 12/13
Inputs & Advices on Q3:
- In July/August we can not do educational projects financially
sustained from the participants fees. This is why, we need projects
with other incomes. If those are from institutions/NGOs the
Raising/Signing need to happen from February/March and
planned from winter.
- On September, is better to come to schools/kindergartens only
with projects on which they participated in the past also, to ease
the Raising and make sure that the already Matched trainees will
have work to do.
Quarter 4
+140% comparing to 12/13
Inputs on Q4:
- September/October/November are ok only for small
realizations in kindergartens and primary schools, in order to
have a easier Matching; for more than 5-6 simultaneous
realizations are needed partnerships made from early summer
- While planning projects on December/January, choose to
have in December the ones that are more sustainable and that
can involve the trainees in extra activities with stakeholders
(projects participants) during the Winter Holidays.
Quarter 1
- 41% comparing with 12/13
Inputs on Q1:
- Plan for January the bigger part of the Winter Peak,
mostly the projects with Institutions/NGOs
- Don’t plan too many realizations for March, as these
are the ones that are going to happen during the
transition, with Reception mostly in the VP elect’s
responsibility
11. Trainees
Sophia Palma, The Phillipines, Speak Your Mind
Nina – Janelle Corpus (The Phillipines), IK
Dani – Daniella Meni (Brazil), IK
Iryna Rakocha (Ukraine), AIESEC Summer School Caracal
Mishaal Zulfiqar (Pakistan), AIESEC Summer School Caracal
Grace – Wing Shan Luk (Hong Kong), GROW 1.1&1.2
Mirella Petikidi (Greece), GROW 1.1&1.2
Tughral Memon (Pakistan), GROW 1.1&1.2
Barca – Barbara Michnova (Slovakia), GROW 1.1&1.2
Looloo – Elaria Fares (Egypt), IK
Juliana Freitas (Brazil), IK
Venny Senjaya (Malaysia/Indonesia), IK
Nad – Nadjane Oliveira (Brazil), IK
Alena Zapletalova (Czech Republic), IK
Min Yang (Australia/China), Winter Vitamins
Mariane Zanatta (Brazil), Winter Vitamins
Paula Martinez (Colombia), Winter Vitamins
Dion Barr Smith (New Zealand), Winter Vitamins
Christina Seretaki (Greece), Winter Vitamins
Ilyana Martinez (Mexico), AIESEC School
Abby – Ling Chen (Singapore), AIESEC School
Carol Barreto (Brazil), AIESEC School
Rodrigo Reyes (Chile), AIESEC School
Marina Castro (Brazil), IK
Ivana Spirova (Slovakia), IK
Sharon Ho (Australia), IK
Yulianna Kolinko (Russia), IK
Rinah Nannyongah (Uganda), GROW 0.9&1.0
Lulu – Luxin Li (China), GROW 0.9&1.0
Gregorio Nakamotome (Brazil), GROW 0.9&1.0
Clarabelle Tanurahardja (Indonesia), GROW 0.9&1.0
Juliana Freitas (Brazil), IK
Franziska Fritz (Germany), IK
12. Initiatives:
Dorms accommodation: after many years we started to host trainees in dorms. The only rules are that you
need to know exactly the conditions that they will have in there and transmit it exactly during the Matching
process, for them to have the right expectations.
Restaurants partnerships: we stopped giving money to the trainees and we started singing barters
with restaurants that would offer daily meals for all the trainees. In return, we created cultural weekly events
there, with the project participants.
TN Fee from trainees: each trainee was contributing to the financial sustainability of the projects with a
small sum of money that would have covered the small expenses that are usually harder to predict (visa process,
pick-up, promo, etc). Yet, all costs like this need to appear in the TN Form and to be discusses with the trainees
prior to their arrival here.
Host Families: we had at the start of the term few host families, but as a recommendation would be to
have them only when there are few trainees (off-peak), otherwise you will have big communication problems and
there are also bigger chances to have very different quality of accommodation for trainees of the same project
and that would create problems between trainees.
Project preparation for trainees: for all projects, even though they had only 2 trainees, there were
preparations & discussions on the topics/activities that needed to be delivered, either by the Trainers Team, OCP
or VP.
Internationals meeting: for several times, when there were a lot of trainees in the same time, we
organized feedback / working sessions.
*Through all of these initiatives, most of the projects were self-sustainable, while some were also profitable!
13. International Kindergarten:
have at least one event per year for all
the kindergartens from the city;
evaluate the pricing policy at the start of
each term, to check if the fee needs to
grow in order for the project to be still
sustainable/profitable; in 13/14 term it
was the first time to ask for fees from
kindergartens, first time to
accommodate the trainees in school
dorms, first time to ask a TN fee from
trainees, to cover their visa/pick-up
expenses; all editions from 13/14 term
were profitable! -Let’s Go: during the 13/14 term it
was planned & prepared the first
edition, a pilot that needed a
partnership with the School
Inspectorate to be able to enter in the
schools; being a pilot project, it was
planned not to ask a fee from schools,
but the next editions are expected to
have incomes from the schools;
together with IK are projects that can
be realized several times per year
(even ongoing) and the only projects
that should be in off-peak, when the
requirements from trainees are smaller.
Winter Vitamins / Summer
Vitamins: in order to keep both editions
with a high number of participants, there
need to be creates specific curricula for
each in order to have the same people
coming to both editions; the timelines that
were set during this term were great for
both MA and RE (early December and
late June)
Cultural Mix: there are few
students interested in a Language
teaching project (as a continuity of our
traditional Language School / Speak
Your Mind). It was already a 3rd edition
in a row that was not successful, so if
you will ever try it in the next years,
make it more on interculturality and
discovering specific countries rather
than on language learning.
AIESEC School: it was a project
piloted this year, trying to offer free
classes to a high number of high-school
students to have a larger impact and a
broader engagement pool. Yet, the reality
demonstrated that GROW is for now
enough for the high-school students.
Educational projects in Oltenia:
this term we piloted AIESEC Summer
School (soft skills & interculturality for
middle-school) in Caracal, which was a
real success, even if the promo period
was very short. We tried to make the
promo in several other cities also and
the results could have been impressive
if the planning would have been made
much earlier (end of winter) and the
promo would have started in early
May. There is a huge potential for the
next years to have projects with late
June / early July realizations in any of
the cities in Oltenia, as long as you
have enough HR to allocate to both
Oltenia and Craiova in the same time!
GROW: this is the first project that
came to real maturity and that can make
easily 4 trainees as a minimum standard
from now on with 6 trainees being a
realistic objective for many editions to
come. If in the future, there might get to a
moment when there are less participants
than needed for the high number of
trainees matched, then you can always
use the cities from the Oltenia region to
have classes in the weekend there with
the trainees from Craiova. Yet, start the
promo in those schools with one month
before realization!
Projects
15. Promoting X to members
Having OCP for recruitments (1st OCP in
October 2013)
Promotion of concrete opportunities
One member integrated from returnee stage
(OCP after 2 months)
Highest Planned-Realized rate in the country
In AIESEC Romania this is the best area in
terms of how we promote our internships
Area culture
Splitting the area in two
To be improved
Highest re-raising rate in the country
Having a seller on the area
All recruitments had OCPs
Implementing national initiatives
AIESEC Craiova was in top 4 this year
Splitting the area
Having a specialized unit on IT made us
realize that the IT sector is not working for us
Stop focusing on raising and focus on
matching
Offer professional preparation to our EPs
Professional HR preparation for our members
Engagement of EPs (applying more)
Good case practices on volunteering
internships
Good case practices on professional
internships
To be improved
Catching the summer peak
Sending more members in X at least) All EB
eXchangers should go in an internship
Improve the quality offered for our EPs
(education, bye-bye package etc.)
Have a clear re-integration frame
16. Results: 3532 lei profit
- lei
5.000 lei
10.000 lei
15.000 lei
20.000 lei
25.000 lei
April May June Julay August September October November December January February March
Incomes|Expences evolution
Incomes Expences
17. • No members on the finance department
• RYLF came out on profit with over 9000 lei
• Over 15000 lei invested in members to take part in AIESEC
conferences
• Over 2500 lei invested in members to go in exchange
• 6 grant application
• Exchange sustainability award in RockMe 2013
• Middle Management meetings held by VP FIN
• Having again reserve account
-5.000 lei
- lei
5.000 lei
10.000 lei
15.000 lei
20.000 lei
25.000 lei
30.000 lei
April May June Julay August September October November December January February March
Account evolution
13-14Finance related facts
18. -6.000 lei -4.000 lei -2.000 lei - lei 2.000 lei 4.000 lei 6.000 lei 8.000 lei 10.000 lei 12.000 lei 14.000 lei
oGCDP
oGIP
iGCDP
iGIP
Profit ratio
Series1
Having 3 programs on profit
Having iGIP on minus
16.042 lei MC taxes paid for X
By decreasing the MC taxes
from the profit of the X
programs, the balance comes
out on minus with 2.818 lei
Having iGCDP as the most
profitable X program with a
contribution of over 93% to the
X programs profit
19. • Expansion of our projects in the smaller cities around Craiova; preceded by an investment in a market research;
• Investment in an infrastructure system used by the Corporate Development area, such as a paid account on
listafirme.ro;
• Organizing an auction at the event AIESEC 22, in order to collect funds used for covering the expenses needed for the
president to attend the International Congress;
• R&R campaign: Sales Meeting Masters (1st of May-18th of July) – the member who managed to establish 50 meetings
could attend LPM&LMS without paying the fee;
• R&R campaign: Sales Cash Masters (29th of July – 31st of August) – the member who managed to sign for 1500E cash
could attend RockMe without paying the fee;
• Sales campaign oriented on cash incomes, because of the financial problems of the LC.
• R&R campaigns such as Matching Stars and Exchange marathon
Strategies implemented over the year
20. Romanian Youth Leadership Forum
RYLF is the biggest and most important youth
conference in Romania on the topic of leadership
organized by AIESEC in Romania.
Events:
Youth2Business Forum
Partners Day
Awards Gala
AIESEC 23
Delegates
Planned – 534
Realized – 465
Cash
Planned – 1500 euro
Realized – 615 euro
Inkinds
Planned – 2500 euro
Realized – 2200 euro
Profit
9000 RON
Characteristics:
- 14 LCs present
- around 500 delegates
- Alumni Celebration
- Awards Gala
Romanian Youth Leadership Forum was the legacy left by generations behind us,
organizing conferences being a passion running through our veins. And it was awesome.
21. AIESEC Craiova won the Exchange
Sustainability Award for a well investment of
the financial resources of the organization towards
exchange!
Exchange sustainability award
Talent Capacity award
The Talent Capacity Award was received for
implementing qualitative recruitments, induction
and education processes that empowered a new
generation of members to go beyond their fears.
Collaborative leadership award
Collaborative Leadership Award. was given for the
behaviors of the EB, contribution to the national
network, common activities between LCs and good
overall results of the term. The award was given to
GN TACO (Timisoara, Arad, Craiova, Oradea)
22. “We loved it! What stays alive in the end
is the friendship that connects us, the
conference mood, beer talk after long days of
working, new offices, small moments that
made us better day by day.”
Thank you AIESEC Craiova for giving us the
chance to be
