1. Progress Improvement Ideas
Progress and Time Tracking
Presented by:
Zachary Inman

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Agenda
Progress and Time Capture/Tracking
• Current Progress and Time Capture Process
• Deficiencies Created by Tracking Progress and Time Separately
• Integrated Progress and Time Capture Process
• Efficiencies Created by Integrating the Tracking of Progress and Time
• Reporting and Analysis Limitations Created by Tracking Time at Only the
Cost Code Level
• Reporting and Analysis Advantages Created by Tracking Time at the Cost
Code and Component levels
• Integrated Progress and Time Capture Process Concept Demo

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Progress and Time
Capture/Tracking

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Time (Daily)
Employee - Cost Code
Progress (Weekly)
Component - Cost Code
Execute Work
Handwritten Handwritten
Superintendent’s Approval
Payroll Craft Planner
Manual Data Entry
RejectedCodes
RejectedProgress
PC Payroll QTRAX
CMIS
Current Progress and Time Capture Process

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• Invalid Cost Codes
• Progress with no actuals
• Actuals with no progress
• Cost analysis limited to Cost Code detail
• Data flow is not optimized
• Repetitive entry of data
Deficiencies Created by Tracking Progress and Time Separately

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Progress/Time (Daily)
Execute Work
General Foreman
Data Entry (Qtab)
PC Payroll
Tracking Database
Automated
Data Entry
Integrated Progress and Time Capture Process

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• Eliminates invalid Cost Codes
• Eliminates progress with no actuals
• Eliminates actuals with no progress
• Ability for more detailed cost analysis
• Data flow is optimized
• Eliminates repetitive entry of data
Efficiencies Created by
Integrating the Tracking of Progress and Time

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Reporting and Analysis Limitations Created
by Tracking Time at Only the Cost Code Level
Cost Code
37250
• Reporting and Analysis Options are Limited
• PF Limited to Cost Code level attributes
• Rolled-up data prevents detailed analysis
• To gain more detail means adding more cost codes
Pipe Cost Code
Attributes
Bore Size
Material Type
Pipe Schedule
Time Spent - by an Employee - on a Cost Code

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Reporting and Analysis Limitations Created
by Tracking Time at Only the Cost Code Level
Example:
We are running a 1.5 PF on 24” SS Schedule 80 Pipe; with our
current method of tracking cost we are unable to drill down
into the data and figure out the who, what, when, where or
why of the problem.

10. Time Spent - by an Employee - on % Completion of an Item
at the step level
10
Reporting and Analysis Advantages Created
by Tracking Time at the Cost Code and Component Levels
Cost Code
37250
• Associate workers time to a component
• Reporting and Analysis Options are Maximized
• Ability to track PF across more attributes
• Foreman or Area PFs
• Allows for a more detailed analysis
• Ability to see which components took longer
than the budgeted hours
Component
Attributes
Bore Size
Material Type
Pipe Schedule
Volume
System
Schedule ID
P&ID
ISO
MTO
Cost Code

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Reporting and Analysis Advantages Created
by Tracking Time at the Cost Code and Component Levels
Example: Using the same example as before…
We are running a 1.5 PF on 24” SS Schedule 80 Pipe; we would
be able to drill down into the data and figure out the who,
what, when, where and why of the problem.

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Reporting and Analysis Advantages Created
by Tracking Time at the Cost Code and Component Levels
By knowing the components responsible
for our poor PF…

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Reporting and Analysis Advantages Created
by Tracking Time at the Cost Code and Component Levels
We can then begin to pull back and look
at what may have caused the poor
performance

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Reporting and Analysis Advantages Created
by Tracking Time at the Cost Code and Component Levels
In this case depending on when the piping
was installed its easy to see why the
installation of this piping may have
exceeding the estimated rate.

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Integrated Progress and Time Capture Process Demo
The following demo shows how the process of capturing employees time and
progress at a component step level COULD look. It is by no means how it has to
work, or the only way it could work. It’s just an example…
• This method would significantly decrease the amount of time foremen and
general foremen spend entering progress and time each day by:
• Using mobile devices to electronically capture progress and time data
• Eliminates repetitive entry of data
• Linking progress capture to time capture in a way that speeds up the data
capturing process
• Eliminates the need to enter TIME (more on this during the demo)
• Eliminates the need to remember cost codes
• This method would also increase the consistency of time reporting from foreman
to foreman, and from job to job.

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
• User selects the progress selection area for an item

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Integrated Progress and Time Capture Process Demo
• Progress selection box appears
• Additional methods of progress selection would be provided in the options menu

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Integrated Progress and Time Capture Process Demo
• User would select appropriate progress selection

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
The color green indicates that
the progress for this item has not
been uploaded

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Integrated Progress and Time Capture Process Demo
The number 0 and the color
Yellow indicate that no
employees have been assigned
to the progress of this item

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Integrated Progress and Time Capture Process Demo
• User can drag and drop appropriate employees to progressed items

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
The number 1 and indicates that
1 employee has been assigned to
the progress of this item

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Integrated Progress and Time Capture Process Demo
The color green indicates that
the employee has been assigned
to a progressed item

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Integrated Progress and Time Capture Process Demo
• User would have the ability to scroll through a list of his employees
• User would have the ability to add additional employees as needed

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
The number 2 and indicates that
2 employees have been assigned
to the progress of this item

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Integrated Progress and Time Capture Process Demo
• To open a new work package the user would select the work package selection
box

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Integrated Progress and Time Capture Process Demo
• Search box opens allowing the user to search for additional work packages

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Integrated Progress and Time Capture Process Demo
• User would have the ability to scroll through a list of his work packages
• User could also search for additional work packages using a text search

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
• User selects appropriate work package

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
• To open the employee dialog box the user would select the appropriate employee

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Integrated Progress and Time Capture Process Demo
• The employee dialog box shows the employees classification, foreman and a list of
the items worked on with auto generated hour distribution

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Integrated Progress and Time Capture Process Demo
• User has the ability to add additional items to the employee’s daily tracking list

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Integrated Progress and Time Capture Process Demo
• Search box opens allowing the user to search for additional items

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
• Onscreen keyboard appears for easy data entry

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
• User would select the appropriate work step

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Integrated Progress and Time Capture Process Demo
• Progress selection box appears
• Current progress dialog box appears next to the progress selection box

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Integrated Progress and Time Capture Process Demo
• User would select the appropriate progress

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Integrated Progress and Time Capture Process Demo
• Employee’s hours are distributed based upon the rate and the % complete
applied

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Integrated Progress and Time Capture Process Demo
• User has the ability to edit the automated hour distribution when applicable
• The system will flag any manual overrides to monitor potential PF manipulation

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
• To edit hours the user would select the desired hour selection box

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Integrated Progress and Time Capture Process Demo
• Onscreen keyboard appears for data entry

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
• Hours for remaining items are adjusted automatically

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
• User can see historical data for employee by selecting the date selection box

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
• The user can scroll to the appropriate date

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo

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Integrated Progress and Time Capture Process Demo
• Selecting away from the date selection dialog box returns the user to the
employee dialog box

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Integrated Progress and Time Capture Process Demo
• Completed items for the date selected appear within the employee dialog box

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Integrated Progress and Time Capture Process Demo
• To close the employee dialog box select the close button

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Integrated Progress and Time Capture Process Demo
• The user is returned to the work package dialog box

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Summary
Progress and Time Tracking
• Current Progress and Time Capture Process
• Deficiencies Created by Tracking Progress and Time Separately
• Integrated Progress and Time Capture Process
• Efficiencies Created by Integrating the Tracking of Progress and Time
• Reporting and Analysis Limitations Created by Tracking Time at Only the
Cost Code Level
• Reporting and Analysis Advantages Created by Tracking Time at the Cost
Code and Component levels
• Integrated Progress and Time Capture Process Demo

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Questions?