Project management

Higher College Of Technology

Mechanical June 4
Double Parking
System

By
2012 Double Parking System for
Project Management
Khalid Alhosani
Waleed Alyafaie ETEC N450
Dr. Rula Al Kayyali

Mechanical Double Parking System 2012

Contents
Introduction .................................................................................................................................................. 4
Business Model ......................................................................................................................................... 4
Operation Model....................................................................................................................................... 4
Scope of statement ....................................................................................................................................... 5
Project Objective:...................................................................................................................................... 5
Deliverables............................................................................................................................................... 5
Milestones................................................................................................................................................. 5
Technical requirements ............................................................................................................................ 6
Limits and exclusions ................................................................................................................................ 6
Customer review ....................................................................................................................................... 6
Dr Yu chan and Dr Shakib.............................................................................................................................. 6
Priority Matrix ............................................................................................................................................... 7
Summary ................................................................................................................................................... 7
Time-constrain .......................................................................................................................................... 8
Scope-enhance .......................................................................................................................................... 8
Cost-accept ............................................................................................................................................... 8
Stakeholders register .................................................................................................................................... 9
WBS ......................................................................................................................................................... 10
WBS Dictionary ....................................................................................................................................... 11
Time Estimation Technique ........................................................................................................................ 14
Resource requirements............................................................................................................................... 17
People ..................................................................................................................................................... 17
Nonperson resources ............................................................................................................................ 18
Communication Plan ................................................................................................................................... 19
Change Management .................................................................................................................................. 20
Process .................................................................................................................................................... 20
Change request log ................................................................................................................................. 20
Risk management........................................................................................................................................ 21 2
Getting the list of risks that can happen ................................................................................................. 21
Assign likelihood and impact .................................................................................................................. 22

ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi

Risk response matrix ............................................................................................................................... 23
Risk Suavity matrix .................................................................................................................................. 24
Quality Management Plan .......................................................................................................................... 25
Human Resource Plan ................................................................................................................................. 26

3



Introduction

The number of cars on roads is increasing continuously and rapidly from the recent years;
unfortunately most parking spaces did not increase as the cars did ending up with endless
parking problems. As mechanical engineering students, we hope that our contribution finds
acceptance in solving this problem that is really complicated in our country.

In our project, we have given a finished project design about double parking system. We
have been asked to build this project. We don’t really know whether the project will success or
not. We have tried to build it but it wasn’t work because the platform wasn’t straight what it
moves. In this case, we have designed new double parking system that has better mechanical
movement and more safety. It also ensures smooth movement and straight platform movement.
With this system, we are sure that it will increase the capacity of parking areas inside Abu Dhabi

Business Model

Abu Dhabi has idea to increase the parking areas by making a building that has only
parking for cars. This is good idea. However, the costs of making building are very expensive. It
need a lot of time to return the budget. The ministry of transportation has significant interest on
solutions to the car parking problems. They will study the project after it finish and will decide
whether it is acceptable and useful in Abu Dhabi.

Operation Model

The double parking system is only useful in open areas. That’s because on building, it will
take more height which takes more space so it’s not very useful. The double parking system will
not be operated by the drivers. Therefore, there will be trained parking service supervisor to 4
operate and park the cars to ensure more safety because we can’t rely on customers.



Scope of statement

Project Objective:

To build up a prototype of double parking system with a budget of $2000 in 15
weeks.

Deliverables

1. Main frame
2. Platform
3. Control system
4. Integration
5. Documentation

Milestones

1. Selection project design up to February 22
2. Drawing and Calculation Feb 5
3. Build up at Apr 4
4. Testing at Apr 12
5. Report and presentation Apr 12

5



Technical requirements

1. The scale design with in 1:10.
2. The car weight should be uniformly disturbance on the plate form.
3. Parking system should be independent and run automatically.
4. Quantifiable parameters such as maximum dimension and weights.
5. Providing sketches with technical details.

Limits and exclusions

1. The model car should have height, length and width of 30 cm, 50 cm and 25
cm respectively.
2. Maximum weight that parking system can withstand is 5 kg.
3. The model design should be made so that it can be fixed without changing
existence floor.
4. Parking system should be only in open area.
5. Upper cars should be parallel to the floor service
6. It shouldn’t make pollution
7. It must not touch the ground or change anything of it.

Customer review

Dr Yu chan and Dr Shakib

6



Priority Matrix

Time Performance Cost

Constrain

Enhance

Accept

Summary

One of the courses requires us to build a mechanical parking system. The number of the cars is
increasing in Abu Dhabi and this will make the roads busy and not so many parking areas are available.
As mechanical engineering students, we are seeking to solve this kind of problem in our country. The
main objective of this project is to redesign and build a mechanical parking system to get rid of the
problem in Abu Dhabi. The idea is about having a system that lift a car above another car. It’s like two
cars above each other.

7



Time-constrain

As this project is one of my courses requirements, we as a group must finish it on week 15, otherwise
we can’t success this course and we can’t graduate. We even only have two hours weekly just to build the
project. Two hours are not enough to build a serious project. Therefore, we decided to work in our free
time. The project is not real big project, it’s only prototype. However, it needs a lot of work such as
welding which will take long time.

Scope-enhance

As I said above, we will redesign the project. Our teacher gave us a completed mechanical parking
system design that has been made 3 years ago by HCT students and he told us to build it. However, not
any documents design can be built. We are not sure that this design will work. We can only be sure when
we build it and check whether it works or not. We have decided to build a toy-type, even smaller than
prototype just to check the performance. It appeared that this project should have a lot of editing and it
should be enhanced and redesigned. The given design wasn’t successful so we redesigned completely.

Cost-accept

The frame of the project is consisting of normal materials and it doesn’t have a lot of pieces. The only
parts that will costs are the motors that will lift the car to up and move the car down to the ground. Beside,
most the materials we need are in the mechanical workshop in higher college of technology as well as the
final project will be small as a prototype not the actual one. In short, the project itself will not cost a lot of
money so it doesn’t need strong budget. Therefore, we accept any amount of money.

8



Stakeholders register

Project Double Parking System Date: 2/6/2012
Name:
Project Execution
Phase:

Name of Designation Department Role Type of Type of Expectation Influence on
Stakeholder in Project stakeholder communication project
outcome

Dr. Yiu Chan Supervisor Mechanical Supervising External Weekly Meeting Successful Influencer
Engineering Building
Department
Mohammed Assistant Mechanical Supporter Internal Daily Meetings Good Supporter
Ameen workshop Measurement
Faisal Assistant Mechanical Supporter Internal Daily Meetings Good Welding Supporter
workshop
Khalid Team Mechanical Fabrication, Internal Daily Meetings To solve lack of Influencer
Alhosani Leader Engineering Driving gears parking inside
assemble Abu Dhabi city
Mubarak Team Mechanical Building the internal Daily Meetings Good Influencer
Alsuwaidi Member Engineering frame Designing
Tariq janahi Team Mechanical Design Internal Daily Meetings The project Influencer
Member Engineering Calculation won’t success
Sager Team Mechanical Selection and Internal Daily Meetings It will provide Influencer
Almusabi Member Engineering Sizing us good
experience
Waleed Team Mechanical Building the Internal Daily Meetings Good quality Influencer
Alyafaie Member Engineering frame project

9


WBS

10



Level Tasks
1 Mechanical Car Parking System
2 Select project Design details Build and Testing Report and
design fabrication presentation
3 Analyze design AutoCAD Build Frame Operation Prepare
structure drawings testing report hard
copy
4 Selecting frame Design Build platform Adjustment Power point
model calculation and correction presentation
5 Parking Driving gears Solo test
dimension selection
6 Structure Monitoring and Test with load
drawing control
7 Force analyses
8 Material
selection

WBS Dictionary

1-Mechanical packing system:

The main project name and the desired product

1.1-selecting project design:

Select the main concept of the project and method to be use to operate project. By seeing the
excising car parking project, we have to select suitable method for the project.

1.1.1- Analyze design structure:
See what is required for fabricating such a project after doing calculation, also to
make plane for the Building
1.1.2- Selecting frame model:
Select the frame shape that best suit for the project, depend on size and
performance.
1.1.3- Parking dimension:
Measure the existing parking size and see the required space for commune cars
size 11
1.1.4- Structure drawing:
Make hand sketches to have an idea about project concept including the main
parts


1.1.5- Force analysis:
Use software and calculation to see must critical points where high load will be
applied during the normal operation, in order to select material
1.1.6- Material selection:
After doing analyzing and calculation material selection for the main frame parts
and movable parts strong enough to handle car weight.

1.2. Design details:
Contained the design specification such as size, drawings and calculation the force
analyses
1.2.1- AutoCAD drawing:
Include all drawing that will be used in building and analyses

1.2.2- Design Calculation:
Calculate and estimate the material, Cost and time required for desirables

1.3. Building and fabrication
Include construct and make the system main part and assemly
1.3.1- Build the frame:
Build the main frame for the project deepened selected frame shape and
drawings.
1.3.2- Build the platform:
Build the movable platform that will carry upper car

1.3.3- Driving gears selection:
Select best suit and easy way to drive the movement of the system ( using cable
or hydraulic system)
1.3.4- Fabricate and buy required part:
Buy required items from local market such as rolling bearing and pulleys and
also fabricate the not founded item using available material and facility in the
workshop.
1.3.5- Painting :
Paint the main parts of the project using yellow and black color.

1.3.6- Attached and assembly:
Box up and assembly all system parts and make the system ready to be tested.

1.4. Testing: 12
Test the performance of the system’s operation.
1.4.1- Operation Testing:


See how smooth is the operation of the system and make note on required
correction

1.4.2- Adjustments and correction:
Apply adjustment that can enhance the performance of the operation such as
changeling the position of pulley and speed of the driving motor

1.4.3- Solo test :
After finale tuning for the operation, test without load has to e done to make
sure that the operation is smooth
1.4.4- Test with load:
Load the system with demo weight that estimated in the calculation and see if
the system able to handle it .

1.5. Report and presentation:
1.5.1-1. Prepare report hard copy :
Include all the written data and analysis done while preparation for the
project, method used in selection operation concept and material
selection
1.5.1-2. Prepare P.P presentation
Prepare power point presentation that explain about all the processes
of the project

13



Time Estimation Technique
The following table shows the total duration of each task individually and as millstone in days and hours.
Also it include the total duration of the project.

Tasks duration Days Total hours
1-Mechanical packing system:( total) 69 323

1.1-selecting project design: 14 48

1.1.1- Analyze design structure: 2 7

1.1.2- Selecting frame model: 2 7

1.1.3- Parking dimension: 2 7

1.1.4- Structure drawing: 3 10

1.1.5- Force analysis: 2 7

1.1.6- Material selection: 3 10

1.2. Desing details: 14 49

1.2.1- AutoCAD drawing: 8 28

1.2.2- Design Calculation: 6 21

1.3. Building and fabrication 22 114

1.3.1- Build the frame: 3 10

1.3.2- Build the platform: 2 6

1.3.3- Driving gears selection: 2 6

1.3.4- Fabricate and buy required part: 6 36

1.3.5- Painting : 4 20
14
1.3.6- Attached and assembly: 7 42

1.4. Testing: 8 45



1.4.1- Operation Testing: 2 12

1.4.2- Adjustments and correction: 3 18

1.4.3- Solo test : 1 3

1.4.4- Test with load: 2 12

1.5. Report and presentation: 9 54

1.5.1-1. Prepare report hard copy : 4 24

1.5.1-2. Prepare P.P presentation 5 30

Cost Estimate

Tasks Cost ($)
1-Mechanical packing system:( total) 2000

1.1-selecting project design: 200

1.1.1- Analyze design structure: 36

1.1.2- Selecting frame model: 68

1.1.3- Parking dimension: 14

1.1.4- Structure drawing: 14

1.1.5- Force analysis: 18

1.1.6- Material selection: 50

1.2. Desing details: 200

1.2.1- AutoCAD drawing: 150

1.2.2- Design Calculation: 50 15

1.3. Building and fabrication 1000


1.3.1- Build the frame: 20

1.3.2- Build the platform: 30

1.3.3- Driving gears selection: 200

1.3.4- Fabricate and buy required part: 600

1.3.5- Painting : 100

1.3.6- Attached and assembly: 50

1.4. Testing: 300

1.4.1- Operation Testing: 50

1.4.2- Adjustments and correction: 100

1.4.3- Solo test : 100

1.4.4- Test with load: 50

1.5. Report and presentation: 300

1.5.1-1. Prepare report hard copy : 150

1.5.1-2. Prepare P.P presentation 150

16



Resource requirements

After we have indentified the activities involved in the double parking system, we need
to determine the sequence of these activities and the possible resources that needed to
accomplish our project. There are a lot of resources such as people, material and other supplies.

People

WBS Activity Skills Name of Skills level Deliverable Effort Start End Cost
needed person days date date

1.2.1 Soft copy Auto Cad Sager Intermediate Project 8 Feb 2 Mar 5 $150
of drawing drawing

1.3.1 Build up Welding Waleed Intermediate Project 3 Mar 6 Mar 8 $20
the frame and Frame
mechanical
work
1.2.2 Design Design Khalid Expert Project 6 Feb Mar 1 $50
calculation experience design 23

1.3.3 Driving Experience Mubarak Expert Proper 2 Mar 9 Mar 12 $200
gears in driving driving
selection gears gears

1.3 Fabrication Project Tariq Expert Proper 6 13 Mar 20 $600
and buy experience material Mar
required and good
material fabrication

The above table goes beyond simply matching activities and skills – it also contains columns for
the names of the people who will execute an activity, their skills level, the deliverable that they
are expected to produce, the date on which they can start and finish, and their cost.
17


Nonperson resources

Nonperson availability sheet

WBS Activity Resource needed Duration Date (s) needed
(day)

4.1 AutoCad design - Computer 8 23/2 to 5/3

- AutoCad software

4.2 Project Poster Poster software 4 11 June
Foam board

4.3 Project - Meeting room with 1 16 June
presentation computer connected
to projector

18



Communication Plan

Communication Objective of Medium Frequency Audience Owner Deliverable
Type Communication
Kickoff Introduce the Face to Face Once Project Sponsor Project Agenda
Meeting project team and Manager
the project. Project Team Meeting
Review project Minutes
objectives and Stakeholders
management
approach.
Project Team Review status of Face to Face Weekly Project Team Project Agenda
Meetings the project with Manager
the team. Conference Call Meeting
Minutes
Technical Discuss and Face to Face As Needed Project Technical Technical Agenda
Design develop Staff Lead
Meetings technical design Meeting
solutions for the Minutes
project.
Monthly Report on the Face to Face Monthly Project Team Project Project Status
Project Status status of the Manager Report
Meetings project to Conference Call Project Supporters
management.
Project Status Report the status Email Monthly Project Sponsor Project Project Status
Reports of the project Manager Report
including Project Team
activities,
progress, costs Stakeholders
and issues.
Table 1, communication requirements for this project.

19



Change Management

Process

The process of making the first design was failed. As I said before, the platform wasn’t straight
whenever it moves. Therefore, we moved to another design and modified it in better way. After that, we
found that the movement is smooth and the platform was leveled.

Expected effects after that change:

1. Increase the working times hours because we need to start again new design.

2. Buy new material for the new design.

3. Draw new AutoCad design for the new idea.

4. The budget has been increased after the change because a lot of pieces have been added to the project.

Change request log

Owner requested change status report-open item
RC# Description Reference Date REC’D Date Submit Amount Status Comments
document
1 Triangle arm Owner Feb 15 6 Apr $200 Approved It will fix the
should be request leveling
changed
2 Dimension of Owner Feb 8 Apr 6 $50 Approved New design
parking system request require new
frame dimension
3 Salem left the Owner Mar 3 Mar 3 $200 open No
group request comment
4 Adjust torque Owner May 1 May 4 $400 Approved Enhance the
provided by request operation
driving motor
5 Change Location Owner May 6 May 7 $10 Approved Lowering
of guiding pulley request the load on
motor
6 Add tensioner Owner May 8 May 12 $80 Approved Keep Cable
request tension in 20
standby
mode



Risk management
The following chart illustrates sequence use to do risk management.

1-Getting the
list

4- Risk 2-Assign
Suavity likelihood
matrix and impact

3-Risk
response
matrix

Getting the list of risks that can happen
1. Time not long enough.
2. Late delivery for part.
3. Concept of project not applicable.
4. Shortage in men power.
5. Short circuit during operation.
6. Fabricated parts not fit in place.
7. System unable to handle load.
8. Defect on one of moving part while operating.

21


Assign likelihood and impact
The score from 5 where 5 represent high and 1 is low

Table 2(Risk assessment Form)

Risk Event Likelihood Impact Detection when
difficulty
Time not long 4 5 1 Post install
enough
Late delivery for 1 3 1 Post install
parts
Concept of project 3 2 4 operation
not applicable
Shortage in men 3 1 5 Post installing
power
Short circuit 1 1 4 operation
During operation
Fabricated parts 3 3 2 Installing
not fit in place
System unable to 3 4 1 Operation Test
handle load
Defect on one of 2 3 5 operation
moving part while
operating

22


Risk response matrix
Table 3(Risk response matrix)

Risk Event Response Contingent plan Trigger Who is
Responsible
Time not long Try to extend Carry out long Delay of planed Procurement
enough working hours tasks in outside schedule group+ team
garage leader
Late delivery for Follow up the Deal with more Unable to provide Procurement
parts request of than one supplier required parts in group
purchasing order time
Concept of project Make study and Use software Still conflict exist Building group
not applicable analysis on paper program to
to see opportunity analyze the
of any concept if it operation
work
Shortage in men Try to Balance the Request assistance If available Team leader
power resource leveling from external resources unable
resources to finish task on
time
Short circuit Provide over Additional power If the fuse is operation group
During operation current circuit source burned at starting
breaker(fuse)
Fabricated parts Do small Re machine the If the parts didn’t Building group
not fit in place correction by hand parts work even after
tools hand tool
correction
System unable to Try to increase the Try to modify the Increase of the Building group+
handle load voltage of the driving gears voltage didn’t operation group
motor serve the propose
Defect on one of Provide extra Correct the cause If the problem Operation group
moving part while spare part for the of the problem happen frequently
operating project

23



Risk Suavity matrix
Red zone (major risk)

Yellow zone (Moderate risk)

Green zone (Minor risk)

Table 4( Risk survity Matrix)

5
4 Time not long
enough
3 Concept of Fabricated System
project not parts not fit in unable to
applicable place handle load
Likelihood

2 Defect on one
of moving
part while
operating
1 Short circuit Late delivery
During for parts +
operation Shortage in
men power
Score 1 2 3 4 5
Impact

24



Quality Management Plan

Factor Description
Product Factors
Accessibility That ability of authorized users to access parking system
whenever and wherever they need access.
Correctness The extent to which parking system satisfies its
specifications and fulfils the user’s objectives.
Efficiency The extent to which parking system performs its intended
function with a minimum consumption of computing
resources.
Expandability The ease with which parking system can be modified to add
functionality. Also the ability of the system to process
increasing volumes of data without noticeable fluctuations in
performance.
Integrity The extent to which parking system safeguards against
unauthorized access to or modification of software or data.
Interoperability The ability of parking system to exchange information with
double parking system and to mutually use the information
that has been exchanged.
Maintainability The extent to which the parking system components can be
maintained over their expected useful life.
Portability The extent to which parking system can be transferred to
new operating environments, hardware platforms and
operating systems.
Presentability The extent to which the aesthetic (visual and artistic)
qualities of parking system present the desired image.
Profitability The ability of parking system to positively impact the
productivity and profitability of ministry of transportation, or
HCT, or double parking system.
Reliability The ability of parking system to perform a required function
under stated conditions for a stated period of time.
Reusability The extent to which modules of code can be used in multiple
applications.
Usability The extent to which the functional components delivered by
parking system are understandable and applicable by the
end-users.
Process Factors
Financial The extent to which parking system meets its financial
Performance targets.
Timeliness The extent to which parking system is delivered in a
timeframe which meets parking system’s requirements.
Resource The extent to which the optimal resources are assigned to
Effectiveness parking system to ensure quality, on-time delivery.
Future Business The extent to which Ministry of Transportation is likely to
Potential provide a positive reference to other potential customers

25



Human Resource Plan

Project Design Implementation Training Functional Department
Manager Engineers Manager Leads Managers Managers

Requirements A R R C C I
Gathering

Coding Design A R C I I
Coding Input A R C I
Software A R C I I
Testing

Network A C R I I
Preparation

Implementation A C R C C C
Conduct A R C C
Training

Key:
R – Responsible for completing the work
A – Accountable for ensuring task completion/sign off
C – Consulted before any decisions are made
I – Informed of when an action/decision has been made

26


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