This document provides instructions for registering video conferencing endpoints with the SWGfL Video Conferencing Service. It describes registering endpoints located at a school and external endpoints. The registration process assigns an E164 number and H323 name to each endpoint. Endpoint details are entered on the SWGfL website. This assigns resources and allows endpoints to be listed and called. Instructions are given for configuring endpoints including the Microsoft NetMeeting software, with the gatekeeper address, H323 name, and E164 number. A test conference number is provided to check connectivity.

1. SWGFL Video Conferencing Service
Registration of Endpoints
South West Grid for Learning
Version 1.1
Author: Steve Cayley Ian White
Date: February 2004
SWGfL Video Conferencing Service Page 1
Registration of Endpoints

2. SWGfL Video Conferencing Service Page 2
Registration of Endpoints

3. Registration of Endpoints
Introduction ...............................................................................................................4
Registering your Video Conferencing System ..........................................................5
Adding your endpoint ................................................................................................6
Configuring your Endpoint ........................................................................................7
Testing ......................................................................................................................7
Test Conference .................................................................................................7
Making Calls .............................................................................................................8
Registering External Endpoints.................................................................................9
Appendix 1 Configuring Microsoft NetMeeting........................................................10
Setting the Gatekeeper .....................................................................................11
SWGfL Video Conferencing Service Page 3
Registration of Endpoints

4. Registration of Endpoints
Introduction
The purpose of this document is to provide information for schools on how to
configure video conferencing systems to use the SWGfL Video Conferencing
Service. This service has been updated to take advantage of the national
standard for E164 numbering of endpoints, improve some aspects of security,
offer multipoint facilities and an ISDN gateway.
To use the service each video conferencing endpoint first needs to be
registered. During this process an E164 number and H323 name is assigned
for use by the system. The E164 number is like a telephone number and is
used to call other systems. The national schema for education allows for up to
999 potential endpoints for each school.
Schools are able to register their own video conferencing endpoints through the
use of the SWGfL Video Conferencing Services web site. In addition this web
site provides information of systems currently connected to the services as well
as a directory of registered system.
Facilities are provided for schools to register video conferencing endpoints at
sites external to the grid.
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5. Registering your Video Conferencing System
To make a Video Conferencing call over the SWGfL the video conferencing
system must be registered with the Video Conferencing Service. To register a
system log on to the Video Conferencing Service http://vcs.swgfl.org.uk/admin
and enter your username and password.
A screen similar to the one shown below, lists video conferencing systems
registered for your school, and video conferencing systems external to the
SWGfL that are able to conference with your school.
This screen is divided into two sections. The upper section is used to create,
edit and delete endpoints (video conferencing systems) for your school. The
lower section enables registrations of endpoints external to the SWGfL to be
able to connected to the SWGfL gatekeeper and make a video conference call
to your school.
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Registration of Endpoints

6. Adding your endpoint
Select Create New Endpoint and a screen with the form below is displayed.
H323 ID: The H323 ID: is automatically prefixed with the school DfES
number. The remainder of field can be used to describe your
system
Comment This is a free text field to add more information for future
reference
E 164: Enter three digits to uniquely define the end point in the school.
Note 1 is entered as 001. The 17 digit number generated will
be used by other users to call this video conferencing system.
IP Address Normally the Individual Address is selected and the IP address
of the video conferencing system is entered in the space
below. Institution IP ranges is used where DCHP is used to
allocate IP addresses to video conferencing systems. The
SWGfL strongly recommend that fixed IP addresses are used
with all video conferencing systems
Ex directory Click on this box to prevent the details appearing the directory.
Endpoint Type Select from the drop down menu the type of endpoint that best
matches the Video Conferencing system
Click on Create Endpoint to save the details. You will be prompted if any of the
details are completed incorrectly, or conflicts with existing registrations.
The IP Address, H323 name and E164 Number will be used in the
configuration of the video conferencing system.
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Registration of Endpoints

7. Configuring your Endpoint
There is no standard interface for configuring video conferencing systems and
therefore the following information is provided to hep with the configuration
process for your systems, As more systems are used across the South West
specific details will be published in the SWGfL Regional Portal.
To use the videoconferencing system over the grid the information supplied to
the video conferencing service during the registration needs to be added to the
configuration of the system
Gatekeeper
The SWGfL Gatekeeper has an address of gatekeeper.swgfl.org.uk. Or use
the IP Address 62.171.194.50 if your system will not accept the domain
address. On a few systems the ports used for the gatekeeper are required and
the IP address can be entered as 62.171.194.50:1719.
H323 Name
Normally the H323 Name can be entered in a defined field in the configuration.
Do not forget to add the school DfES number prefix and underscore. For some
systems the user name is used the H323 name in which case replace your
name with the H323 Name
E164 Number
The full 17 digit E164 number is required.
Testing
Endpoint registration
Connect your video conferencing system to your network switch or load the
video conferencing software. Confirm that the system is registered with the
SWGfL gatekeeper by visiting the video conferencing service web site
http://vcs.swgfl.org.uk. Your system should appear in the top window with the
E164 and H323 name displayed as enter during the registration process.
If your system is not displayed, check that your entries for the gatekeeper,
H323 name and E164 numbers are correct.
Test Conference
The SWGfL video conferencing service provides a test conference. This
conference is a reflection of the video and audio being sent from your system.
Call this conference E164 Number 00440213590001050. You should see the
picture from your system and hear your voice, albeit with a slight delay. You
can use this conference at any time to test your audio and video settings. Your
system is now ready to use the service.
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8. Making Calls
Video conferencing call can only be made to systems that are currently on line
and registered with the gatekeeper. Calls can be made using either the H323
name or the E164 number.
To list the systems currently registered visit the web site http://vcs.swgfl.org.uk
Available systems are displayed in one of three areas. The top area displays
endpoints registered within the grid. This list can be filtered based upon Grid or
Local LEA by using the links above.
External endpoints for your school are displayed in the middle area. .
The Resources area will display the grids managed service and any LEA
support service for your school.
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9. Registering External Endpoints
Login to the admin section of the Video Conferencing Service Web site
http://vcs,swgfl.org.uk/admin. Select Create New External Endpoint from the
lower section of the main screen and a screen with the form below is displayed.
H323 ID: The H323 ID: is automatically prefixed with X followed by your
school’s DfES number. The remainder of field can be used to
describe the system
Comment This is a free text field to add more information for future
reference
E 164: Enter three digits to uniquely define the end point in the school.
Note 1 is entered as 001. The 17 digit number generated will
be used by other users to call this video conferencing system.
IP Address The SWGfL strongly recommend fixed IP addresses. And
therefore Individual Address is normally selected and the IP
Address of the video conferencing endpoint is entered in the
space below. Where a range of address may be used then
select range of computers and enter the IP address and subnet
mask to define the range of addresses.
Ex directory Check if you do not want the video conferencing system to
appear in the main directory.
Endpoint Type Select from the drop down menu the type of endpoint that best
matches the Video Conferencing system.
Valid For: Using the drop down list select the period that this registration
will be available.
Click on Create Endpoint to save the details. You will be prompted if any of the
details are completed incorrectly, or conflicts with existing registrations.
The IP Address, H323 name and E164 Number need to be given to the
external site to enable configuration of their video conferencing endpoint.
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Registration of Endpoints

10. Appendix 1 Configuring Microsoft NetMeeting
Start NetMeeting. Click on Tools then Options
Complete the user information. Next click on Bandwidth Settings
Select Local Area Network and click on OK.
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11. Setting the Gatekeeper
Next select Advanced Calling
Add the Gatekeeper address, use the H323 name as the Account name, and
the E164 number as the Phone number. Click OK to save the details
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Registration of Endpoints